Office Coordinator

5 months ago

Bristol, United Kingdom Healix Full time

e have a vacancy for an Office Assistant in our Bristol office.

**POSITION OVERVIEW**:
Reporting to the EA of the CEO, the responsibilities of the Office Assistant is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors.

**PERSON SPECIFICATION**:

- Personable, confident character with excellent customer service skills
- Excellent communication skills at all levels
- Good attention to detail and general administrative skills
- Able to multi task and meet multiple deadlines
- Polite friendly manner with a positive “can do attitude”
- Team player, flexible attitude and ability to adapt with changing priorities of the business
- Diligent worker, taking responsibility for tasks and ensuring completion
- Working knowledge of Microsoft Office, particularly in Outlook, Word and Excel.
- Proven experience as an office assistant, or in another relevant administrative role
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Excellent written and verbal communication skills
- Inventory control
- Flexibility and willingness to work outside office hours as per business requirements.

**About The Role**

**KEY ACTIVITIES/MAIN DUTIES**:

- Welcome and greet clients and visitors.
- Manage the reception diary, overseeing bookings, lunch orders and car park requirements.
- Answering all incoming calls politely and efficiently, advising of alternative contact information where possible.
- Schedule and plan meetings and appointments.
- Manage the facilities and related services to support day-to-day operational needs of the offices. This includes in house services and 3rd party services such as cleaning etc.
- Maintaining stock e.g. groceries, stationary and janitorial supplies.
- Preparing and setting up meeting rooms, as well as delivering lunches
- Tidying Kitchen area.
- Handling Post.
- Monitoring the buildings for health, safety and fire hazards on an on-going basis.
- Fire alarm testing.
- Acting as a knowledgeable Fire Warden (Fire Marshal training would need to be carried out first) and coordinating the necessary refresher training.
- Sort and distribute communications in a timely manner.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures.
- Maintaining company security by issuing, checking and collecting work IDs, and/or updating visitor logs.
- Logging and reporting all technical faults and arranging all office equipment fixtures and fittings
- Photocopying and scanning

**Required Criteria**
- Attention to Detail
- Problem solving
- Office Administration

**Desired Criteria**
- Driving licence
- Corporate Reception

**Skills Needed**

**About The Company**

We offer UK employee healthcare benefits, and travel, medical and security assistance in every corner of the globe. Our purpose is to help people in difficult situations - whether that’s a cancer diagnosis, a need for medical assistance when they’re far from home, or being caught up in conflict or natural disaster. We talk to them, support them, and make sure they get the help they need. If necessary, we’ll pull them out and bring them home.

We’re co-ordinators and problem-solvers: experts at navigating the global health and security landscape. Our teams of doctors, nurses, travel and medical co-ordinators and security experts make sure that your people will be looked after, whatever happens supported by technology designed help individuals, not slot them into a predetermined solution.

We work with governments, broadcasters, NGOs, international corporations, major insurers and more. No two clients are the same: we adapt our services to their needs.

More importantly, we adapt to the practical and human needs of the individuals we protect. Most of us are on the front line; we keep our back office lean. We don’t use scripts, and we don’t time calls. We never lose sight of the fact that we’re dealing with real people.

**Company Culture**

Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected challenges - and no protocol survives contact with the real world.

Our clients have thousands of employees and customers, at home and abroad, so they need a business big enough to handle any situation. But they chose Healix because they also need an organisation that’s personal enough to care.

Our people are driven to do things in the best way, not the way they have always been done. We work hard, and our effor

  • Office Coordinator

    6 months ago

    Bristol, United Kingdom Amdaris Full time

    We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021, 94% in 2022 and our future plans are even bigger. With exciting growth plans and cutting edge projects, there has never been a better time to join our incredible team. **OFFICE COORDINATOR BRISTOL**: We're growing rapidly and are...

  • Portfolio Support Officer

    5 months ago

    Bristol, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 328374**Salary**: - £35,400 - £39,200- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - CO - Government People Group (GPG)**Type of role**: - Project Delivery**Working pattern**: - Flexible working,...

  • Office Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Nova Systems Full time

    About Nova SystemsNova Systems is a global engineering services and technology solutions company, with strategically located offices in the UK, Ireland, Norway, Singapore, Australia, and New Zealand. We pride ourselves in being responsive to our customers and committed to delivering our solutions in a timely manner.Job SummaryWe are seeking an experienced...

  • Office Coordinator

    1 month ago

    Bristol, Bristol, United Kingdom Nova Systems Full time

    About Nova SystemsNova Systems is a global engineering services and technology solutions company, with strategically located offices in the UK, Ireland, Norway, Singapore, Australia, and New Zealand. We pride ourselves in being responsive to our customers and committed to delivering our solutions in a timely manner.Job SummaryWe are seeking an experienced...

  • Office Coordinator

    5 months ago

    Bristol, United Kingdom Nova Group Full time

    Nova Systems is a global engineering services and technology solutions company, with strategically located offices in the United Kingdom, Ireland, Norway, Singapore, Australia, and New Zealand. We play a key part in keeping the global community safe. We pride ourselves in being responsive to our customers and are committed to delivering our solutions in a...

  • Office Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Nova Systems Full time

    Nova Systems is a global engineering services and technology solutions company, with strategically located offices in the UK, Ireland, Norway, Singapore, Australia, and New Zealand. We play a key part in keeping the global community safe. Our company culture is built around being responsive to our customers and committed to delivering our solutions in a...

  • Office Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Robert Half International Full time

    Job Title: Office ManagerLocation: BristolSalary: £30,000 - £38,000 Depending on Experience + BonusRobert Half International is seeking a highly motivated and detail-oriented Office Manager to ensure the seamless operation of their office. This position is ideal for someone passionate about creating an outstanding experience for both employees and clients...

  • Office Coordinator

    3 weeks ago

    Bristol, Bristol, United Kingdom Robert Half International Full time

    Job Title: Office ManagerLocation: BristolSalary: £30,000 - £38,000 Depending on Experience + BonusRobert Half International is seeking a highly motivated and detail-oriented Office Manager to ensure the seamless operation of their office. This position is ideal for someone passionate about creating an outstanding experience for both employees and clients...

  • Office Coordinator

    2 weeks ago

    Bristol, Bristol, United Kingdom CV-Library Full time

    Office Administrator (Facilities Management)Salary: £30,000 - £34,000 + Annual Bonus + Mon-Fri + Company BenefitsLocation: BristolThis reputable facilities management company requires an organized and detail-oriented administrator to support the day-to-day operations of their team. As a key member of the team, you will be responsible for coordinating...

  • Business Support Officer

    5 months ago

    Bristol, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 353947**Salary**: - £35,400 - £39,200- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - CO - Government People Group (GPG)**Type of role**: - Administration / Corporate Support - Digital - Finance -...

  • Office Coordinator

    5 months ago

    Bristol, United Kingdom Healix Full time

    We have a vacancy for an Office Assistant in our Bristol office. **Position Overview** Reporting to the EA of the CEO, the responsibilities of the Office Assistant is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors. **Person...

  • People & Office Coordinator

    5 months ago

    Bristol, United Kingdom Subfero Full time

    We are looking for a professional and enthusiastic People & Office Coordinator to join our team on a full time, permanent basis. Day to day you can expect a highly varied role, so you’ll need to be practical and resourceful, and be willing to get stuck into a variety of tasks. This is primarily an on site position, therefore please ensure you can commute...

  • Office Support Coordinator

    5 months ago

    Bristol, United Kingdom Bishop Fleming Full time

    Office Support Coordinator

  • Office Production Coordinator

    5 months ago

    Bristol, United Kingdom Warner Bros. Discovery Full time

    **_Welcome to Warner Bros. Discoverythe stuff dreams are made of._** **Who We Are ** When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the _storytellers_ bringing our...

  • Senior Receptionist

    5 months ago

    Bristol, United Kingdom Bupa Dental Care Full time

    **Senior Receptionist & Office Coordinator - Bristol Head Office** **Permanent, Full-time 35 hours, Monday - Friday** **Hambrook, North Bristol** **Up to £27,000** **The Role** As Senior Receptionist & Office Coordinator, you will lead the day-to-day coordination of effective and professional front of house services to a high standard and support the...

  • Facilities Management Operations Officer

    4 weeks ago

    Bristol, Bristol, United Kingdom Office for Students Full time

    About the roleThis role is part of our Facilities Management (FM) team, which provides a range of services to enable OfS staff to work safely and effectively from our office premises. Within this team we are looking for an FM Operations Officer to take the lead on health and safety, and compliance, as well as getting involved with day-to-day delivery.You...

  • Medical Office Coordinator

    6 days ago

    Bristol, Bristol, United Kingdom Spire Healthcare Full time

    About the Role: We are seeking a skilled and enthusiastic Medical Office Coordinator to join our Imaging Department Team at Spire Bristol Hospital. This part-time position involves providing exceptional patient care and administrative support in a fast-paced environment. Key responsibilities include managing patient flow, coordinating imaging procedures, and...

  • Office Facilities Coordinator

    5 months ago

    Bristol, United Kingdom Somerset Bridge Group Full time

    Location - Bristol Employment Type - Full Time - Permanent Salary - Up to £30,000 Hours Per Week - 37.5 Join Our Team as an Office Facilities Coordinator! As an Office Facilities Coordinator, you’ll be at the forefront of ensuring seamless operations in our small office. Your role is pivotal, serving as the first point of contact for both employees...

  • Facilities Coordinator

    5 months ago

    Bristol, United Kingdom Meridian Full time

    Do you have exceptional organisational skills, a high attention to detail, and hugely self-motivated? Do you have experience working in a professional services office? Then I have an opportunity for you! My client is looking for a Facilities Coordinator (Commercial Office) to join their growing team based from their Bristol office. **You must have...

  • Office Coordinator

    2 weeks ago

    Bristol, United Kingdom Adecco UK Limited Full time

    Job Title: Office Coordinator and AdministratorLocation: Bristol, BS1Contract Details: TemporarySalary: £13.33 per hourAbout Our Client: Our client is a leading player in the renewable energy industry, powering a sustainable future through a holistic approach. They manage renewable assets across the value chain, from conception to completion. Joining their...