Senior Receptionist

5 months ago


Bristol, United Kingdom Bupa Dental Care Full time

**Senior Receptionist & Office Coordinator - Bristol Head Office**

**Permanent, Full-time 35 hours, Monday - Friday**

**Hambrook, North Bristol**

**Up to £27,000**

**The Role**

As Senior Receptionist & Office Coordinator, you will lead the day-to-day coordination of effective and professional front of house services to a high standard and support the management of all Property management (PM) functions to maintain optimum accommodation, environmental and support service standards within corporate Property Management guidelines and budgetary constraints within the Bupa Dental Vantage Park Office Avon House.

**Responsibilities**
- On site lead for reception services, galvanizing the team to deliver a high standard, professional and welcoming Front of House experience, adapting as necessary to meet varying customer needs.
- Support the Senior Property Manager (SPM) setting and restructuring reception duties identifying and implementing service improvements and innovation to meet customer expectations and fill gaps in service.
- Lead the effective implementation of Bupa’s UK Physical Security and Access Control procedure. Ensure the reception team are delivering essential visitor management and pass issue procedures defined in the policy consistent alongside other UK offices.
- Day to day site lead for incident response and reporting, coordinating initial response to evolving incidents, communication and instruction to site staff and escalation to property management.
- Support SPM overseeing of essential legislative building compliance activity, scheduling, contractor hosting and management and escalation of issues.
- Act as lead fire marshal coordinating response to fire evacuations, completing fire safety audits and PEEPS (Personal emergency evacuation planning) and fire warden recruitment. This role will also involve evac chair training and ongoing training of specified staff in the use of evacuation aids.
- Support the H&S team in the recruitment of sufficient first aider provision and act as an appointed first aider for the building.
- Lead and coordinate proactive ‘visual maintenance’ of designated floor areas, inspecting the office environment for maintenance, cleaning, security, and H&S considerations. Raising and escalating defects to the helpdesk, service providers, property management and H&S team where appropriate.
- Day to day ownership of property helpdesk management and reporting. Coordinating weekly reports, engaging with contractors and service providers to obtain progress updates and close out as per agreed SLA’s.
- Support contractor management and supervision ensuring H&S processes and procedures are followed and expected professional standards are maintained. Ability to risk assess tasks and confidence to challenge unsafe behaviour.

**What we're looking for**
- Proven experience in a customer service capacity - Essential.
- Strong and confident communication and interpersonal skills
- Essential.
- Previous experience delivering reception or front of house services in a corporate environment - Desirable but not essential.
- Previous experience, knowledge of facilities management or property services - Desirable but not essential.
- Previous experience managing or supervising a team - Desirable but not essential.
- Strong IT skills - Desirable but not essential

**Benefits**

The benefits here are industry-leading, and we’ll be able to tell you more about them in the process (or jump to the benefits and rewards page on our careers site for a flavour). But here’s a snapshot:
25 days holiday
Discounts in over 7,000 retailers, discounted gym membership and discounted dental insurance (of course).
Industry-leading health benefits
Early access to your earned wages
Cycle to work
And many more

If you or someone you know would be interested in working with a dynamic and expanding healthcare business, with lots of support on offer, great benefits and friendly teams, we would love to hear from you


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