People Team Coordinator

2 days ago

Bristol, United Kingdom Brad Employment Full time

Hybrid working 3 days in office 2 at home.

**Key Responsibilities**

**Recruitment & Selection**
- Co-ordination and continuous improvement of all recruitment activities within the Hospice, including drafting adverts, monitoring applicant data and supporting selection methods
- Using and developing the online applicant tracking system to effectively manage recruitment within the Hospice
- Coordinating the on-boarding process, including DBS, professional registrations, eligibility to work and referencing checks, production of offer and contract paperwork and induction process
- Regular reporting of success of recruitment campaigns and methods of advertising

**HR & Payroll Administration**
- To carry out administration associated with employee lifecycle, including starters, leavers, absences and changes in terms and conditions
- To process changes to pension contributions and liaise with pension administrators for the NHS and SPH Occupational schemes in respect of starters, leavers and changes.
- To work closely with the Payroll Team in respect of payroll and pension matters and to contribute to the overall improvement of systems and processes.
- Preparation of confidential documents, letters and reports in a timely and accurate manner, improving on processes where required
- Responsible for maintenance of paper and electronic employee records and filing of documents, ensuring that all records are kept up to date and managed in line with GDPR and data protection policy
- Ensure that the HR Information System (ADP Freedom) is accurate and up to date
- Collating payroll data and ensuring paperwork processed to payroll deadlines, working closely with colleagues in Finance on any payroll queries
- Calculate and monitor employee holiday and sickness entitlements and record on HR Information System.
- Produce regular absence reports, monitor the receipt of appropriate certificates and ensure that individuals receive the correct level of pay for periods of sickness.
- Co-ordination of employee probation periods and support line managers in the completion of relevant paperwork
- Co-ordination of employee benefits administration (e.g., eye care scheme, cycle to work scheme)
- Support the HR team with the annual Appraisal process and monitoring of paperwork returned and assist with the collating and analysis of results
- Managing the off boarding process for leavers, including producing letters, coordinating exit surveys and analysis of leaver information.
- Provide reports as required for managers to assist them with planning and decision making
- Promote effective people management practices within the hospice through advice and / or directing colleagues to where guidance can be found
- Provide basic advice, guidance and training regarding hospice HR policies and procedures
- Contribute to the continuous improvement of the team through policy development and review
- Handling all purchase ordering for the team including arranging payment and liaising with Finance team.
- Maintaining all compliance with GDPR and Audit responsibilities for the team

**HR Projects & Case Work**
- Contribute to HR projects and strategic objectives
- Support with formal HR meetings such as investigations, flexible working requests, disciplinary’s etc.
- Support the Head of People/People Team with the administration of project work
- Provide support to the Director of People & Support Services as required

**Knowledge & Experience**

**Essential**:

- Administration experience in a busy, customer service / office environment
- Experience with handling tasks that are time bound and / or confidential
- Experience of maintaining and managing computerised and / or paper-based data and information and keeping accurate records

**Desirable**:

- Administration experience within HR or Recruitment
- Experience in working with HR Information Systems

**Job Types**: Full-time, Permanent

**Salary**: £26,500.00 per year

Work Location: In person

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