Facilities Management Coordinator
6 months ago
Office Based, 5 days in Bristol Office
Full Time, 37.5 Hours, Permanent
Band 6 - £26,000 plus benefits
Are you great with people and looking for a role where you can make a real impact?
At Serco, we deliver health assessments that help determine eligibility for benefits on behalf of the Department for Work and Pensions (DWP), and we’re looking for a Facilities Management Coordinator to join our team.
You’ll be part of a supportive team based at a brand-new office in Bristol, the key purpose of the role is to support the Facilities Management Lead in the day to day running of the HAAS estate by providing professional FM support to internal & external colleagues, customers, visitors, and contractors.
Key Accountabilities
Day to day point of contact for all reactive maintenance matters
Responsible for the smooth running of Park House the main contract HQ.
Day to day point of contact with CS facilities helpdesk.
Arrange any remedial/advisory works.
Maintaining register of certifications obtained.
Assist with any site closures or relocations.
Manager of cleaning, security and waste and recycling contracts.
Ensure that all H&S notice boards and signage are up to date.
Capture all Accidents / Near misses on Assure.
Work with the H&S Compliance Manager to identify risks and record/
Monitor any agreed action to be taken to remove the risks identified.
Support FM to ensure all workplaces are safe, compliant, and pleasant workspace for all occupants & users.
Issuing of staff access ID cards.
Maintain expenditure within budget.
Authorisation of rent, rates, service charge and utility invoices
Contribute towards monthly management packs including a P&L Overview.
Raise shopping carts ensuring all coding is correct.
Timely & accurate One Card spend, detailed descriptions, on time validations with the correct GL/WBS codes as per budgets.
Oversee any scanning and postage requirements.
What are we looking for?
Essential
PC literacy, use of Microsoft Office
Previous administration/reception experience
Self-motivation and ability to manage time and priorities well
Ability to communicate to all levels across the business.
Analytical and logical approach to problem solving
Strong teamwork skills
An understanding of Facilities Management
Strong written and verbal communication skills
Ability to work as part of a team
Desirable
Experience of running a maintenance helpdesk.
Ability to remain calm under pressure.
Ability to communicate effectively and professionally at all levels
Experience in using Concept Evolution/MRI/other Facilities systems
**What we offer**:
Up to 6% contributory pension scheme
Free parking on site / 5-minute walk from public transport links
A range of benefits to support the health and wellbeing of you and your family such as an Employee Assistance Programme, health app, health plans, annual leave purchase scheme and more
Access to a huge range of discounts and exclusive deals such as Merlin Attractions, mobile phone, cinema, leisure, shopping and hospitality discounts.
A fantastic culture and supportive team where you’ll get the chance to make a positive difference in a company passionate about diversity and inclusion.
Professional and personal development opportunities, including training and coaching opportunities to help you grow in your career.
About Serco
At Serco, not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services. We are innovators, committed to redesigning and improving public services for the benefit of everyone.
Apply
At Serco we support fair access to employment for those with unspent criminal convictions through the ‘Ban the Box’ pledge (some may be exempt due to the nature of the role and the security clearance required). Please contact our recruitment team directly on 0345 010 4000 to discuss.
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