Facilities Management Coordinator
7 months ago
**SALARY**: £28,000 Per Annum
**HOURS**: 40 hours per week, worked Monday - Friday
**LOCATION**: Brunel Lock/Albert Road, Bristol
Facilities Management Coordinator
**Purpose of the role**:
To assist the Finance Transactional Team with coordination and all related administrative & finance support for all Revenue streams in Bristol Waste Company.
**Key Responsibilities**:
- Oversee and undertake administration in relation to Bristol Waste’s Facilities Management division, acting as the main point of contract for FM queries and coordinating required administration activity with the associated administration assistant and wider team
- Coordinating schedules and information for cleaning, cash in transit and security activities
- Ensuring accurate recording of all ad hoc work, including variable 3rd party invoicing and other recharging responsibilities
- Management and support of systems used across operations, such as Ezitracker, RingGo, iTrent, Ofcom and the Clean Air Zone account
- Issue Bristol City Council ID access cards and complete annual audits of these checks for compliance
- Working with colleagues across the business, complete annual compliance audits on items such as driver’s licence checks, DBS checks and SIA licence checks
- Support finance activity in relation to FM as required, including but not limited to raising invoices and processing purchase orders
- Work with the PPE and General Orders Coordinator to ensure FM has required PPE and stock
- Support cash in transit/ Imprest process as required
- General admin support as required by the management and operations team including absence inputting, overtime checks, note taking and monitoring action plans
- Preparation and distribution of business documents as appropriate, such as treasury files and parking services information
- Compile and maintain resource administration, including local records systems and management information
- Undertake general reception duties and welcoming visitors when required
- Operate job allocation systems, ensuring that all required response times are applied, following up queries with management as required and updating jobs with notes
- Raising and GRNing Purchase Orders
- Assisting operational staff
- Any other reasonable management requests that will enable you to fulfil your role
**Essential Requirements for the Role**:
- Proven competence in administration
- Ability to provide exceptional customer service is a given
- Good teamworking skills and the confidence to lead and motivate others
- Confidence, patience, politeness, tact and diplomacy, when dealing with difficult situations
- Strong analytical skills and experience of using data to identify trends and assess customer satisfaction levels.
- Able to think strategically and make decisions that will improve customer and residents overall experience and solve problems.
- Relevant experience of maintaining and manipulating computerised/paper-based data/information
- Demonstrable numeracy skills and be capable of undertaking accurate financial and other calculations
- The ability to prioritise tasks and work under pressure
- A problem-solving approach to work
- Flexibility and adaptability to changing workloads
- Being highly organised and detail-orientated is a given
- A can-do attitude
- High level of personal integrity
- Ability to handle information securely and confidentially
- Decision-making skills
Full Job Description can be provided upon request.
**Our Benefits**:
- Depending on your role we provide an employer contribution of up to 5% into the company pension scheme.
- Generous annual leave package with 25 days annual leave days plus 8 bank holidays.
- Support for Mental Health, we have an BUPA Employee Assistance Programme that provides support in a variety of different areas such as Mental Health, Financial and Family related topics. We also have Mental Health First Aiders across the business.
- Support for your Physical Health with our BUPA Health Cash Plan (we cover the cost of coverage for you), Cycle to Work scheme and an onsite Physiotherapist. All free for our colleagues.
- Because we value our colleagues so much, we want to recruit more employees just like them. Which is why we have our employee referral scheme.
- Dedicated learning and development team. We take pride in developing our colleagues and some examples of this include our In-House Driver Development Programme and internal promotions. Many of our Senior Leadership Team have developed from Operational roles, such as one of our Contract Managers who started as a Street Cleanser.
- Employee recognition awards and long service awards. To celebrate our colleagues wherever they are on their journey with us. We recognise and celebrate talent.
- Flexible working, we recognise that everyone is different and strive to create an environment that supports all colleagues. We have introduced a hybrid working model where possible and actively encourage part-time working, job sharin
-
Facilities Engineer
4 weeks ago
Bristol, Bristol, United Kingdom City Facilities Management Full timeThe role of Facilities Engineer at City Facilities Management involves providing expert technical support to ensure the efficient and effective operation of our facilities. As a Facilities Engineer, you will be responsible for maintaining and repairing electrical and mechanical plant equipment, ensuring compliance with Company Health and Safety policy and...
-
Facilities Coordinator
2 months ago
Bristol, United Kingdom CV-Library Full timeFacilities Coordinator £40,000 - £45,000 + Annual Bonus + Mon-Fri + Company Benefits Bristol Are you a Facilities Coordinator or similar with a background in property management looking to join a specialist facilities management company in an autonomous role where no two days are the same with an annual bonus every Christmas? This...
-
Facilities Management Coordinator
5 days ago
Bristol, Bristol, United Kingdom ZipRecruiter Full timeWe are seeking a skilled Facilities Coordinator to join our organization in Bristol.About the RoleCoordinate facilities management tasks to ensure seamless day-to-day operations, utilizing Property Management Software to streamline tasks and enhance productivity.Maintain accurate records and workflows, providing valuable insights for informed...
-
Facilities Coordinator
2 days ago
Bristol, Bristol, United Kingdom Alexander Mae Recruitment Full timeFacilities CoordinatorWe are looking for a skilled Facilities Coordinator to manage our office facilities in East Bristol. This role involves ensuring the smooth operation of our offices, managing vendors, and maintaining a safe working environment.Key Responsibilities:Manage office supplies, monitor usage, and process invoices.Implement and maintain filing...
-
Facilities Management Coordinator
2 weeks ago
Bristol, Bristol, United Kingdom WGC Ltd. Full timeJob Description: Facilities Management CoordinatorWGC Ltd. is seeking a highly organized and detail-oriented Facilities Management Coordinator to oversee the housekeeping department and ensure seamless operations.Main Responsibilities:Coordinate and supervise housekeeping staff to maintain high standards of cleanliness and service qualityAnalyze guest...
-
Facilities Manager Coordinator
2 days ago
Bristol, Bristol, United Kingdom The Engage Partnership Full timeWe are seeking a highly organized and self-motivated Facilities Management Co-ordinator to join our team at The Engage Partnership in Bristol. As a key member of our facilities management team, you will be responsible for providing administrative and operational support to ensure the smooth day-to-day running of our commercial and residential properties.The...
-
Operations Coordinator
2 weeks ago
Bristol, Bristol, United Kingdom Kennedys Full timeRole OverviewWe are seeking an experienced Facilities Manager to join our team as an Operations Coordinator - Facilities. This role will involve working closely with the Senior Facilities Manager and onsite Facilities Assistants and Coordinators to deliver day-to-day onsite facilities services.Key ResponsibilitiesBe the primary point of contact for each...
-
Facilities Coordinator
5 days ago
Bristol, Bristol, United Kingdom CV-Library Full timeWe are looking for a highly motivated and experienced Facilities Coordinator to join our team at CV-Library. In this role, you will be responsible for ensuring the smooth operation of our educational facility and providing excellent support to our teaching staff.Job Description:The ideal candidate will have previous experience within a site management or...
-
Facilities Coordinator
6 months ago
Bristol, United Kingdom paretofm Full time**Facilities Coordinator** **Location**:Bristol **Salary**: Up to £35,000 DOE **Key Responsibilities**: - Support FOH Community Manager in managing and prioritising workloads to ensure achievement of service standards. - Handle enquiries and requests from tenants in a timely and professional manner - Conduct daily walkthroughs to identify and address...
-
Facilities Operations Coordinator
4 weeks ago
Bristol, Bristol, United Kingdom Bennett And Game Recruitment Full timeAt Bennett And Game Recruitment, we are currently seeking an ambitious Facilities Operations Coordinator to join our team in Bristol. This role is an excellent opportunity for an individual with strong administrative experience and a passion for the facilities management industry to make a meaningful impact.Salary and BenefitsThe estimated annual salary for...
-
Bristol Facilities Coordinator
2 days ago
Bristol, Bristol, United Kingdom AWD online Full timeWe are seeking a Bristol Facilities Coordinator to join our team at AWD online. The successful candidate will be responsible for coordinating the maintenance and upkeep of our facilities in Bristol, South West England.This is an exciting opportunity for someone with experience in facilities management to work with a dynamic team.Key...
-
Facilities Management Coordinators
4 weeks ago
Bristol, Bristol, United Kingdom Bennett and Game Recruitment Ltd Full timeJob OverviewThis role is a fantastic opportunity to join a dynamic facilities management firm based in Bristol, with a focus on growth and career progression.ResponsibilitiesManage daily operations, including maintenance requests, client relations, and administrative tasks.Coordinate inspections and maintenance of facilities, ensuring compliance with health,...
-
Bristol, United Kingdom Fgs Industrial Facilities Management Full timeJob Title: Industrial Cleaner Location : Kemsley Mill, Sittingbourne Salary: £12.16ph Job Type: Permanent About Us: FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites.Through our proven track record, our can-do attitude, we are committed to providing bespoke...
-
Facilities Management Service Coordinator
5 days ago
Bristol, Bristol, United Kingdom CV-Library Full timeWe are seeking an experienced Helpdesk Administrator to join our facilities management team in the Bristol area.Key Tasks and ResponsibilitiesManage and resolve facility-related inquiries and issues via phone, email, or face-to-face interactions.Collaborate with subcontractors to coordinate site visits and ensure smooth operations.Process purchase orders and...
-
Facilities Maintenance Coordinator
2 weeks ago
Bristol, Bristol, United Kingdom The Priory Full timePriory Healthcare is a leading provider of mental health services, striving for excellence in patient care. As a proactive Maintenance Coordinator, you will play a crucial role in ensuring our facilities meet the highest standards of safety and aesthetics. Located in Bristol, this opportunity offers a unique blend of challenge and reward.The ideal candidate...
-
Beverage and Facilities Coordinator
2 hours ago
Bristol, Bristol, United Kingdom Eclipse Hotels Group Full timeEclipse Hotels Group invites applications for a Beverage and Facilities Coordinator position at our Holiday Inn in Bristol City Centre. This role is an excellent opportunity for individuals who are passionate about delivering exceptional service and creating memorable experiences for our guests.Key Responsibilities:Coordinate beverage services, ensuring...
-
Facilities Support Coordinator
2 days ago
Bristol, Bristol, United Kingdom Pelican Business Services Full timePelican Business Services is looking for an experienced Facilities Support Coordinator to join their team. As a key member of the office management team, you will be responsible for overseeing the day-to-day operations of our offices, ensuring that all teams can function efficiently and safely. This role may also involve supporting regional sites and depots...
-
Facilities Management Coordinator
6 months ago
Bristol, United Kingdom Serco Plc Full timeOffice Based, 5 days in Bristol Office Full Time, 37.5 Hours, Permanent Band 6 - £26,000 plus benefits Are you great with people and looking for a role where you can make a real impact? At Serco, we deliver health assessments that help determine eligibility for benefits on behalf of the Department for Work and Pensions (DWP), and we’re looking for a...
-
Facilities Services Coordinator
4 days ago
Bristol, Bristol, United Kingdom ThriveSW Limited Full timeAbout the JobAs a National Facilities Services coordinator, you will play a critical role in delivering projects that meet client expectations. Your primary responsibilities will include estimating, project management, and coordination with clients and stakeholders.Salary Range: £50,000 - £65,000 per yearKey ResponsibilitiesDeveloping and maintaining...
-
Facilities Management Coordinator
5 days ago
Bristol, Bristol, United Kingdom Government Facility Services Ltd Full timeJob Summary:We are looking for a highly skilled Health & Safety Coordinator to join our team at Government Facility Services Ltd. As a key member of our team, you will play a vital role in supporting our organization's health and safety objectives.This exciting opportunity will allow you to work from home with occasional travel to our locations in the South...