Pa/admin Co-ordinator

2 weeks ago


Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation Trust Full time

A key requirement of the job is to help the Senior PA & Admin Manager organise workload within the Clinical Directorate Support Team and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

Duties will include diary management; attendance and support for meetings; audio/copy typing; use of full Microsoft Office suite and the Insight patient record system and communication with internal and external professionals and service users/carers. The post holder will be responsible for daily workload management, supervision, and appraisal of junior staff to support the overall function of the admin team.

A key requirement of the job is to help the Senior PA & Admin Manager organise workload within the Clinical Directorate Support Team and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

Duties will include diary management; attendance and support for meetings; audio/copy typing; use of full Microsoft Office suite and the Insight patient record system and communication with internal and external professionals and service users/carers. The post holder will be responsible for daily workload management, supervision, and appraisal of junior staff to support the overall function of the admin team.

We are a Health & Social Care NHS Foundation Trust providing a range of diverse services including: generic & specialist mental health care; services for people with learning disability; drug & alcohol services; Improving Access to Psychological Therapies (IAPT); GP Primary Care services; dementia care services; and community based services for those with long term neurological conditions.

The role of PA & Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Head of Service, Clinical Directors and administrative support to the whole Clinical Directorate Management Team.

A key requirement of the job is to help the Senior PA & Admin Manager organise workload within the Clinical Directorate Support Team and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.

The post holder will be responsible for daily workload management, supervision and appraisal of junior staff to support the overall function of the admin team.


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