Pa & Facilities Coordinator

3 weeks ago

Sheffield, United Kingdom Transaction Network Services Full time

An extraordinarily talented group of individuals work together every day to drive TNS' success, from both professional and personal perspectives. Come join the excellence

Overview

The PA & Facilities Co-ordinator is a resource managing a number of company-wide activities including Facilities Management, PA/Secretarial support to the Managing Director and managing Reception

**Responsibilities**:
Building Management
- Responsible for the maintenance of all sites occupied by the Company. This includes:
a. Management of all facilities related contracts, including the primary maintenance contractor.
b. Responding to employee requests in relation to their working environment and ensuring that any requested repairs are resolved.
c. Liaison with landlords and other tenants (where applicable).
- Responsibility for the provision of utilities, including working with the procurement team to ensure that competitive pricing is obtained.
- Responsibility for the planning and allocation of working space and desks. This will include:
a. Space planning.
b. Work area risk assessments.
c. Maintenance of kitchen and other common areas.
d. Management of meeting rooms and all visitor areas.
e. Management of car parking.
f. Management of the existing off-site storage facility and the recycling of office furniture, planning internal office/relocations and furniture removals for either storage, recycling or disposal.
g. Management of the archive storage provision.

Office Services
- Providing PA and Office Support to the Managing Director and Senior Management Team
- Work as part of the receptionist staff, ensuring that there is adequate reception cover during core business hours, planned absences and sickness.
- Responsibility for the provision of:
a. General stationery and office supplies.
b. Office equipment, such as photocopiers, vending machines etc.

Responsibility for the implementation of Health and Safety recommendations, which will include:
a. Provision of first-aid and fire warden facilities.

b. Electrical safety and compliance testing.

c. Fire safety and compliance testing.

d. Provision of eye safety and works accidents policy.

e. Emergency exits and evacuation procedures.
- Responsibility of the coordination of the Company's pool cars, which will include the production, implementation and maintainance of an Acceptable Usage policy for all Company Vehicles.

Key Performance Indicator
- Efficient running of office areas.
- Reduction in facility related costs.

**Qualifications**:
EXPERIENCE

Essential
- Prior experience with office and Facilities Management.
- Excellent verbal and written communication skills.
- Experience of managing external contractors.
- Knowledge of Health & Safety and Fire regulations.
- Full driving licence.
- PC Literate (MS Word/Powerpoint/Excel)
- Effective communication skills
- Ability to manage projects
- Work on own initiative
- Ability to prioritise workload

Desirable
- Recognised Health and Safety qualification
- Knowledge and experience booking travel with multiple legs and international sites.
- PA Experience desirable (diary management, delegations, etc)

If you are passionate about technology, love personal growth and opportunity, come see what TNS is all about

TNS is an equal opportunity employer. TNS evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

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