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Administrative Project Coordinator
2 weeks ago
**Responsibilities**:
**Project Coordination Support**:
- Collaborate with the main Project Coordinator to ensure seamless execution of energy-efficient projects.
- Quickly gain an understanding of different eco measures and confidently contribute to project organization and leasing.
- Assist in maintaining clear lines of communication with customers, international contractors, and internal teams.
**Customer Engagement and Communication**:
- Notify customers of project start dates, providing continuous communication throughout the project.
- Resolve customer issues promptly and ensure timely resolution of any remedial works.
**Administrative Responsibilities**:
- Schedule and organize meetings, prepare meeting agendas, and document minutes.
- Monitor office supplies inventory, place orders as needed, and manage shared resources and equipment.
**Logistical Coordination**:
- Organize upcoming projects, including ordering materials, arranging scaffolding, and coordinating with external contractors.
- Ensure all necessary paperwork is accurately filled out, complies with Ofgem/ECO4 guidance, and is stored appropriately.
**Documentation and Compliance**:
- Prepare comprehensive project reports, detailing progress, challenges, and solutions.
- Oversee that customers sign all relevant paperwork, understand implemented measures, and ensure data accuracy.
**Training and Shadowing Opportunities**:
- Actively engage in training and shadowing opportunities to learn from the main Project Manager, gaining insights into project management within the energy efficiency sector.
**Flexibility and Adaptability**:
- Be flexible and adaptable as the needs and requirements of the role may evolve over time.
- Embrace change and proactively adjust to shifting priorities to meet the dynamic nature of energy efficiency projects.
**Qualifications and Skills**:
- Previous experience in administrative roles, ideally within the energy efficiency or construction sector.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills to engage with customers, contractors, and internal teams.
- Proactive problem-solving ability to address issues promptly.
- Familiarity with ECO4 guidelines and energy efficiency measures.
- Ability to quickly understand and adapt to various eco measures and construction processes.
- Comfortable working in a fast-paced environment and meeting project deadlines.
**To Apply**:Please submit your resume and a cover letter detailing your relevant experience.
**Job Type**: Full-time
**Benefits**:
- Company pension
- Performance bonus
- Yearly bonus
**Schedule**:Monday to Friday
**Education**:GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)
**Language**:English (required)
- **Work Location**:In person
**Salary**: £26,000.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
- Yearly bonus
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)
**Language**:
- English (required)
Work Location: In person
Reference ID: Business administrator
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