HR Administrator

3 weeks ago


Edinburgh, United Kingdom Hitachi Rail Limited Full time

**Description**

**Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world**

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. **We are working to Inspire the Next - and this is your chance to be part of it.**

**Your new role**

**Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world**

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. **We are working to Inspire the Next - and this is your chance to be part of it.**

**Your new role**

In this role, initially offered on an 18 month Fixed Term Contract, with flexible working, but requirement to attend our Craigentinny depot - you will provide an effective and efficient HR shared service, and be responsible for the workforce administrator of employee life cycle.

You will produce all recruitment and contractual documentations and maintain HR records systems

Specifically, you will be responsible for the following deliverables:

- Providing a professional and responsive service to customers both internally and externally
- First line support for employees queries
- Provide information to managers and employees about HR policies, procedures and processes
- Support all aspects of the company HR activities such as; new starter admin, probations, references, induction, employee changes, leaver process, references, annual salary and bonus reviews
- Responsible for maintenance of relevant employee personnel files i.e. contracts, benefits, medical records, training records, competency and appraisals
- Monthly Workday (HiNext) audit
- Goods receipting invoices and creating POs for the HR dept
- Workday/SAP data entry for new starters, employee changes and leavers
- Arranging medicals, OH referrals
- Managing sensitive and confidential matters including personnel relations, employee relations and organisational changes
- Support with the monthly payroll data submission
- Coordinate and deliver new starter induction
- Carrying out other duties and projects appropriate to the grading of the post as may be directed by the Head of HR Operations
- To be aware of, actively promote, and implement Hitachi’s ethos, culture and values
- To be involved in Hitachi Rail Limited staff development and training and participate in PDP procedures
- To adhere to the Hitachi Rail Limited Equal Opportunities Policy
- To comply with and implement Hitachi Rail Limited Health and Safety policy
- To undertake any other reasonable duties and responsibilities as may be required

**About you**

**You will be able to demonstrate..**
- Previous administrative experience with an HR Department, including contracts and offer letters
- Excellent Planning, prioritising and organising skills
- Awareness and understanding of HR practices
- Sound knowledge of, and compliance to HR legislation
- Good written and verbal communication skills
- Attention to detail
- Ability to work within a pressured environment whilst maintaining a high level of accuracy
- Ability to issue/create contracts and offer letters and correspondence in accordance to promotions, Bonus and leavers
- Able to represent Hitachi Rail Limited in a professional manner at all times
- Position holder must be able to interface effectively with all levels of personnel both within and outside the company
- Intermediate IT skills - typically Word, Excel, Powerpoint
- Experience of and commitment to the effective implementation of equal opportunities and CSR policies
- Ability to communicate effectively both orally and in writing
- Commitment to working as part of a team
- An understanding of Workday and SAP for HR Qualifications
- Previous experience in a rail or manufacturing company
- CIPD qualified level 3 or equivalent experience
- SAP/ Workday System experience

**Qualifications**
- English & Mathematics GCSE level or equivalent
- Graduate level or equivalent

**Why Hitachi Rail?**

At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit o


  • HR Administrator

    1 month ago


    Edinburgh, United Kingdom Anderson Strathern LLP Full time

    We have a great opportunity for a highly skilled administrator to join our busy, friendly and fun HR team. **The Role** Our small HR team is very busy and deals with all aspects of HR. We’re seeking a colleague to be based either in our Edinburgh or Glasgow office to deal with the high level of administrative processes for the team. This role forms a key...

  • HR Administrator

    2 hours ago


    Edinburgh, United Kingdom The Action Group Full time

    Location: Remote* (working from home) or office-based Edinburgh. Full-time: 39 hours per week. We are looking for someone to join our dynamic Human Resources team in the role of HR Administrator. In this role, you would be our main point of contact for candidates in the early stages of the recruitment process, helping them to have a positive experience...

  • HR Administrator

    1 month ago


    Edinburgh, United Kingdom Page Personnel - UK Full time

    Temp to Perm - Hybrid **About Our Client**: You will be working for one of the biggest hospitality companies in Scotland. Main responsibilities include: - Providing HR Administrative support, - Managing HR inbox, - Supporting implementation of additional or alternative systems, including new HR System, - Verifying RTW for new starters and updating the...

  • HR Administrator

    2 weeks ago


    Edinburgh, United Kingdom ASA Recruitment Full time

    Are you passionate about providing efficient and customer-focused HR services? Do you have strong organisational skills and meticulous attention to detail? We are working with a large-scale client in the public sector who is looking for a dedicated individual to join our team as an HR Administrator. Responsibilities: · Manage various HR and payroll...

  • HR Administrator

    1 month ago


    Edinburgh, United Kingdom Scottish Prison Service Full time

    An exciting opportunity has arisen to join the Human Resources (HR) Team based at SPS Headquarters in Edinburgh as you will be involved in a range of HR activities across the Scottish Prison Service. If you enjoy working in a fast-paced environment and like to be kept busy, working across a variety of different tasks and activities, then this could be the...

  • HR Administrator

    2 weeks ago


    Edinburgh, United Kingdom Brightwork Limited Full time

    Brightwork have an excellent opportunity for an experienced HR Administrator to join our well established client at their offices in Edinburgh. This is a temporary ongoing assignment - with hours of work to be Monday to Friday 9am to 5.30pm (with some flexibility on occasion to meet business needs) Working within their busy offices, the successful...


  • Edinburgh, United Kingdom Macmillan Davies Full time

    Attention all highly organised HR professionals with a passion for the hotel industry! They are seeking a dynamic individual to join their team at this leading hotel brand as an HR Assistant, where you'll have the opportunity to advance your career and make a meaningful impact. As an integral part of the HR team, you'll handle a variety of administrative...


  • Edinburgh, United Kingdom University of Edinburgh Full time

    **UE06: £29,619.00 - £34,308.00 Per Annum.** **CAHSS / COL and MHSES / Holyrood HR Team.** **Open Ended - Permanent; Full Time - 35 Hours Per Week.** **The Opportunity**: The post holder will coordinate operational HR administration across Holyrood campus for The Centre for Open Learning and Moray House School of Education and Sport. The HR...


  • Edinburgh, United Kingdom CrossReach Full time

    Do you have an eye for detail?_ - Are you one of those people that gets things done?_ - Are you looking for a permanent, full time role, with great flexibility, within a welcoming and supportive team?_ We are looking for a HR and Recruitment Administrator to join a small HR Operations team at our head office near Portobello, Edinburgh. As our HR and...

  • HR Administrator

    1 month ago


    Edinburgh, United Kingdom Element Materials Technology Full time

    Overview: This is a fantastic time to join our team and grow your HR career, as we continue to enhance the function, invest in new technology (ie: new HRIS system & Payroll System) and support our business growth objectives. **Responsibilities**: - Maintain accuracy of all HR systems data, ensuring all employee changes are made in a timely and accurate...


  • Edinburgh, United Kingdom Menzies Distribution Ltd Full time

    Job role: HR Administrator Team Leader Location: Edinburgh (Hybrid) , permanent Hours: 35.25 Hours per week Shift Pattern: Monday to Friday 9am to 5pm Menzies Distribution is looking for a HR Administration Team Leader to supervise a team of administrators providing all HR transactional and administrative support to the business. This role will help...


  • Edinburgh, United Kingdom CrossReach Full time

    **Job reference**: 000839 **FTE Salary**: £21,067 **Location**: Edinburgh - Charis House **Employment type**: Permanent **Division**: Central Services **Hours Per Week**: 38.5 **Closing date**: 06/08/2023 **Full / Part time**: Full Time - Do you have an eye for detail?_ - Are you one of those people that gets things done?_ - Are you looking for a...


  • Edinburgh, United Kingdom Scottish Government Full time

    Overview: **Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines?** If the answers to the above are yes, then this fantastic opportunity to join the HR People Advice team could be for you. **Who we are** The Scottish Government (SG) ambition is to be a world-leading, diverse employer where people can...

  • HR Administrator

    1 month ago


    Edinburgh, United Kingdom University of Edinburgh Full time

    **UE05: £24,285.00 - £27,929.00 Per Annum.** **CAHSS / ECA Office / Edinburgh College of Art.** **Open Ended Contract - Permament; Full Time - 35 Hours Per Week.** **The Opportunity** Edinburgh College of Art is looking for an HR Administrator to provide comprehensive administrative support in the implementation and development of a comprehensive range...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom The Royal College of Surgeons Edinburgh Full time

    **Job Type**: - Permanent **Location**: - Edinburgh **Department**: - HR **Hours**: - 35 **Salary**: - £22,978.00 per annum **Closing Date**: - 04.01.2023 **About The Royal College of Surgeons of Edinburgh**: The Royal College of Surgeons of Edinburgh is an independent membership organisation concerned principally with the education, training...

  • HR Adviser

    1 month ago


    Edinburgh, United Kingdom Anderson Strathern LLP Full time

    **HR Adviser - Support Services - Edinburgh** An exciting vacancy has arisen for an HR Adviser in our Edinburgh office providing support across our 4 offices. Part-time or full-time applicants will be considered. You will have a generalist role as part of a busy HR team. This will encompass recruitment at all levels, including trainee and summer student...

  • HR Administrator

    6 days ago


    Edinburgh, United Kingdom Edinburgh Airport Careers Full time

    **About the role** Reporting to the Head of HR, working as an integral member of the airport People team, you will be responsible for proactively supporting the People Team in the delivery of the people strategy for the airport. If you have strong administration experience, great attention to detail and a flexible approach looking to grow your...

  • HR Coordinator

    1 month ago


    Edinburgh, United Kingdom Strathberry Ltd Full time

    **About Us** Proudly Scottish at heart, but with a keen international outlook, Strathberry creates unique luxury pieces, handcrafted in Spain using only the very finest quality leathers and finishes. Known for its instantly recognisable bar closure and mínimalist design aesthetic, Strathberry’s elegant lines and exceptional attention to detail have led...

  • HR Assistant

    2 hours ago


    Edinburgh, United Kingdom Denholm Associates Full time

    We currently have an excellent and rare opportunity with one of our clients, a Sports organisation based in Scotland, who are looking to recruit a HR Assistant to join their team! Reporting to the Senior HR Advisor, you will be required to deliver a range of HR services, providing best practice advice and support with regard to recruitment and selection,...

  • HR Advisor

    6 days ago


    Edinburgh, United Kingdom Meridian Full time

    We are looking for a HR Advisor to join our team, Offering Remote or Hybrid working from Glasgow OR Edinburgh locations: Salary - £30,000 - £40,000 pro-rata 4 months fixed term contract Monday - Friday - 09:00 - 17:00 As a HR Advisor, you will be joining a busy and fast-paced team supporting the Branch Network with substantial changes across contracts and...