HR People Advice Administrator

3 weeks ago

Edinburgh, United Kingdom Scottish Government Full time

Overview:
**Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines?**

If the answers to the above are yes, then this fantastic opportunity to join the HR People Advice team could be for you.

**Who we are**

The Scottish Government (SG) ambition is to be a world-leading, diverse employer where people can be themselves at work. We are committed to ensuring our workplaces are environments where everyone feels respected and supported, and where there is inclusion and equal opportunity.

The key purpose of the HR People Advice Team is to empower and build capability in our leaders, managers and staff to enable them to create the culture where that ambition can be embraced and delivered.

The team provides dedicated HR support and advice to colleagues across the organisation to ensure fair and consistent treatment, with a focus on wellbeing and on the resolution of issues as the earliest possible opportunity.

The team focuses on ensuring that the SG employee experience is a positive one which takes into account individual circumstances, the Fair Work principles and the ambitions of the SG.

There are circa 30 staff in the HR People Advice team supporting a diverse range of business areas across various locations throughout Scotland. In this role, you will provide support to HR People Advice colleagues and take ownership of various administrative processes within the team.

This is a fast-paced role and would suit an individual who has administrative experience, preferably in an HR environment or similar. This is an exciting opportunity to begin a career in a public sector.

**Responsibilities**:

- Manage the HR Online service tool and Team’s mailbox on daily basis. This will include reviewing and triaging each query to the appropriate HR People Advice colleague. You will also be responsible for responding to general enquiries and highlighting trends in enquiries to your Line Manager.
- Assist HR People Advice colleagues with Subject Access Requests (SAR) and Freedom of Information (FOI) Requests as and when required by collating information and documents or using redacting software if appropriate.
- Purchase equipment for the Team and SG colleagues using ePC cards or the Corporate Purchasing Order system.
- Take responsibility for the administration of our processes relating to the management of SG staff on career breaks, our probation confirmation procedures, job grading requests and modern apprenticeship programme.
- Undertake early intervention work by contacting line mangers at the 3 month stage of probation, to check on performance, conduct and attendance and escalate cases to HR Advisers.
- Ensure the information on the fit notes is recorded and fit notes uploaded to the HR system, trial automation initiative and make recommendations.
- Engage and take part in Team’s meetings and projects, contributing to new ideas and continuous improvement.
- Assist with other administrative tasks for the team as required, this may include note taking at formal meetings.

**Competencies**

Self-Awareness

Teamwork

Customer service

Communications and Engagement

Essential Criteria & Qualifications:
No specific qualifications required for this post.

**Essential Criteria**

1. Evidence of excellent planning, administration and organisational skills, with a flexible approach to managing tasks in order to meet changing and conflicting demands.

2. Evidence of working collaboratively as a team, maintaining good working relationships and contributing to the team’s overall performance.

3. Evidence of excellent interpersonal and communication skills, with an ability to communicate clearly with a variety of internal and external stakeholders/audiences.

4. Proven attention to detail and ability to use IT packages including Microsoft Word, Excel and Outlook to collate and present information and to support data processing.

**Provisional Interview Dates**

To be confirmed.

**Location**

This post will be based in Saughton House, Edinburgh. In line with our current way of working, our team follows a hybrid working approach, where colleagues use a mix of office based and remote working (working from home) depending on the requirements of the role and personal circumstances.

**How To Apply**

For further information on this vacancy please download and review the “Person Specification” which you will find below.

**Person_Specification_Band_A**

**As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.**

**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

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