HR Administrator

2 weeks ago


Edinburgh, United Kingdom Scottish Prison Service Full time

An exciting opportunity has arisen to join the Human Resources (HR) Team based at SPS Headquarters in Edinburgh as you will be involved in a range of HR activities across the Scottish Prison Service. If you enjoy working in a fast-paced environment and like to be kept busy, working across a variety of different tasks and activities, then this could be the role for you

You do not need to have prior HR experience to excel in this role. Instead, we are looking to recruit someone with transferable skills and a positive attitude, to learn in role and deliver a first class service.

The purpose of the role is to provide comprehensive administration support within the HR Team. The focus will be on providing excellent customer service whilst positively contributing towards the recruitment processes, absence management, grievance and conduct as well as being involved with corporate workloads. The post holder will have strong IT skills and will be responsible for updating HR records as well as responding to and following up on all HR specific enquires and providing advice and guidance within the confines of SPS policies and procedures.

Overall, you will have a positive and valuable contribution to play in supporting the HR Team and colleagues within the Scottish Prison Service.
- ResponsibilitiesMaintain effective and efficient electronic and paper based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.

Respond to and follow up HR specific enquiries sensitively, timeously and professionally, ensuring accurate and impartial information and advice falls within the confines of relevant SPS policies and legislation.

Provide an effective and efficient administration service, ensuring communications and documentation are actioned appropriately and, where necessary, passed to the relevant third party for ongoing action.

Contribute to the development of an effective HR service through participation in functional and departmental forward planning activities and projects, as required.

Continuous development of personal knowledge and understanding of HR related issues, policies and legislation.

Prepare management information on HR related matters.

**Person Specification**
- Qualifications Requirements- Minimum of five National 5 (or equivalent) qualifications including English and Mathematics
- ** **or equivalent qualifications or relevant experience.
- **ESSENTIAL**
- Achieved the CIPD Level 3 Certificate in HR Practice, or equivalent, or willing to work towards.
- **ESSENTIAL**
- Experience RequirementsCompetent and experienced in all aspects of administration. **ESSENTIAL**

Able to use a range of technology to communicate information, manage data and collaborate with others to improve the delivery of services. **ESSENTIAL**

Experience of working within a HR environment. **DESIRABLE**
- Knowledge Skills RequirementsWell-developed communication skills at all organisational levels, across a range of media. **ESSENTIAL**

Effective decision making skills with the ability to effectively prioritise workload to meet departmental and organisational deadlines. **ESSENTIAL**

Ability to analyse, interpret and report on a range of information. **ESSENTIAL**

Knowledge and understanding of relevant legislation including Data Protection Legislation, Equality & Diversity Legislation and Employment Legislation and Acts.** ESSENTIAL**
- Selection method 1- Interview


  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom The HR Dept Edinburgh & the Lothians Full time

    **HR Administrator**: We are looking for an enthusiastic and highly motivated HR Administrator to join our team. This is a perfect opportunity for someone who wishes to continue their career in HR. We are keen to support and develop internal talent and you could become a HR Advisor with your own client base down the line. About the HR Dept: We provide an...

  • HR Administrator

    2 days ago


    Edinburgh, United Kingdom Reed Human Resources Full time

    **HR Administrator** **Edinburgh (Hybrid Working - 2 days in Office)** **£22,000 - £24,535** **Permanent Contract** **FT | 35 hrs | Flexi-time (2 days a month)** One of our core clients are recruiting an HR Administrator to join an extremely supportive and newly restructured HR team. The successful applicant will be providing administrative support in...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom FPSG Full time

    HR Administrator, Edinburgh 5 month contract (possible extension) FPSG's clients are one of the largest independent asset managers and investment companies across the globe. Due to an increased work load an opportunity has arising for an HR Administrator to support the HR team within the global mobility function of the organisations. Role...

  • HR Administrator

    2 days ago


    Edinburgh, United Kingdom Escape Recruitment Services Full time

    Job Type: Perm Town/City: Edinburgh County: City of Edinburgh Salary/rate: £22000 - £28000 per annum Sector: HR and Learning & Development Job ref: LH/60788 Post Date: 05.05.2023 **Linda Hunter**: Principal Recruiter Commercial & Administration 01506 517 216 07557 116134 **Description**: My client is successful manufacturing organisation based...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom Lorien Full time

    **HR ADMINISTRATOR **6 MONTHS **EDINBURGH **Our Public Sector client is looking to bring in a HR Administrator in on an initial 6 month contract. **Essential Skills**: - Strong administration qualities (our operations and recruitment team are looking for additional resource with permanent funding within the HR Unit) - Liaise closely with Managers and...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom Edinburgh Airport Limited Full time

    Reporting to the Head of HR Process, working as an integral member of the airport People team, you will be responsible for proactively supporting the delivery of the people strategy for the airport. If you have strong administration experience, great attention to detail and a flexible approach looking to grow your administration experience within an HR...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom Edinburgh Airport Full time

    Reporting to the Head of HR Process, working as an integral member of the airport People team, you will be responsible for proactively supporting the delivery of the people strategy for the airport. If you have strong administration experience, great attention to detail and a flexible approach looking to grow your administration experience within an HR Team,...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Hanover Scotland Full time

    **Work at Hanover** You'll find a range of disciplines at Hanover, whether you're a seasoned professional or just starting out. Explore your options to see where you can make a real difference to the lives of our customers. **HR Administrator **(10306)** **Overview** **Ref**: 10306 **Salary**: £20,769 - £24,535/annum **Location**: - United Kingdom -...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Blue Arrow - Edinburgh Full time

    Blue Arrow Edinburgh are currently recruiting a HR Administrator for our public sector client based in Edinburgh. This is initially a 3 month temporary contract, supporting the HR Unit with HR and Payroll tasks. This role is ideal for someone from an HR admin background who is open to a 3 month temp role.Main duties:Create and maintain employee records on...

  • HR Administrator

    6 days ago


    Edinburgh, United Kingdom Bethany Christian Trust Full time

    **HR Administrator** **A starting salary of £19,305-£19,837 gross per annum pro rata** **Permanent, Part time: 22.5 hours, 0.6FTE** **135 hours annual leave** **What we are looking for**: - Excellent IT skills and proficiency in the use of HR software, Microsoft Office and accounting software - Excellent team work skills - Excellent organisational...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are delighted to be working with our public sector client to recruit for HR Administrators on a temporary basis. Role - HR Administrator Location - Edinburgh City Centre / Home Working Hours - Monday - Friday, 36 hours a week Duration - 3 months with possible extension Pay rate - £11.81 per hour Immediate start - Issuing...


  • Edinburgh, United Kingdom Macmillan Davies Full time

    Attention all highly organised HR professionals with a passion for the hotel industry! They are seeking a dynamic individual to join their team at this leading hotel brand as an HR Assistant, where you'll have the opportunity to advance your career and make a meaningful impact. As an integral part of the HR team, you'll handle a variety of administrative...


  • Edinburgh, United Kingdom The HR Dept Edinburgh & the Lothians Full time

    **Graduate HR Assistant**: We are looking for an enthusiastic and highly motivated Graduate HR Assistant to join our team. This is a perfect opportunity for someone who has just graduated and wants to put the theory into practice. We are keen to support and develop internal talent and you could become a HR Advisor with your own client base down the...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Crown Office and Procurator Fiscal Service Full time

    **Details**: **Reference number**: - 269434**Salary**: - £22,182 - £24,488- **Job grade**: - Administrative Officer- B**Contract type**: - Permanent**Type of role**: - Human Resources**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - Human Resources...


  • Edinburgh, United Kingdom NHS Scotland Full time

    **HR Administrator** **Location**:Any CHAS Site **Salary**:£21,964 - £23,561 per annum (pro rata) **Hours**:Full Time or Part-Time (35 hours FTE) **Contract**:Temporary **Closing Date**:Wednesday 07 February 2024 **Are you passionate about people, purpose-driven work, and being a part of a team that makes a real impact? If so, we invite you to join...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Hitachi Rail Limited Full time

    **Description** **Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world!** Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Hitachi Rail Limited Full time

    Location: Mountcastle Cres, Edinburgh, United Kingdom Job ID: R0013401 Date Posted: 2023-01-13-08:00 Company Name: Hitachi Rail Limited Profession (Job Category): Other Job Schedule: Full time Remote: No **Job Description**: Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the...


  • Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: What will your day to day look like? - Taking minutes are HR meetings- Assisting with recruitment- Accurate processing and administration of monthly payroll- Right to work checks- Completing paperwork for new starts and leavers- Other HR/Payroll duties as requiredWhat experience do you need? - Ideally you will experience within HR and...


  • Edinburgh, United Kingdom Pertemps Glasgow Perms Full time

    What will your day to day look like? - Taking minutes are HR meetings - Assisting with recruitment - Accurate processing and administration of monthly payroll - Right to work checks - Completing paperwork for new starts and leavers - Other HR/Payroll duties as required What experience do you need? - Ideally you will experience within HR and Payroll - Strong...


  • Edinburgh, United Kingdom Scottish Agricultural College Full time

    **Type**: Fixed Term (2 years), Full Time **Salary**: £21,141 to £24,515 per annum (under review) **Location**: SRUC King’s Buildings, Edinburgh **REF**:CFPS/HR/047/22 **Closing Date**: 08 January 2023 SRUC is unique in Scotland and one of the largest organisations of its kind in Europe. Our ambitious and exciting vision is to work at local,...