HR Administrator

2 weeks ago


Edinburgh, United Kingdom Hitachi Rail Limited Full time

Location:
Mountcastle Cres, Edinburgh, United Kingdom

Job ID:
R0013401

Date Posted:
2023-01-13-08:00

Company Name:
Hitachi Rail Limited

Profession (Job Category):
Other

Job Schedule:
Full time

Remote:
No

**Job Description**:
Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next - and this is your chance to be part of it.

Your new role

Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the around the globe? Come and join the fastest growing rail business in the world

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next - and this is your chance to be part of it.

Your new role

In this role, initially offered on an 18 month Fixed Term Contract, with flexible working, but requirement to attend our Craigentinny depot - you will provide an effective and efficient HR shared service, and be responsible for the workforce administrator of employee life cycle.

You will produce all recruitment and contractual documentations and maintain HR records systems

Specifically, you will be responsible for the following deliverables:

- Providing a professional and responsive service to customers both internally and externally
- First line support for employees queries
- Provide information to managers and employees about HR policies, procedures and processes
- Support all aspects of the company HR activities such as; new starter admin, probations, references, induction, employee changes, leaver process, references, annual salary and bonus reviews
- Responsible for maintenance of relevant employee personnel files i.e. contracts, benefits, medical records, training records, competency and appraisals
- Monthly Workday (HiNext) audit
- Goods receipting invoices and creating POs for the HR dept
- Workday/SAP data entry for new starters, employee changes and leavers
- Arranging medicals, OH referrals
- Managing sensitive and confidential matters including personnel relations, employee relations and organisational changes
- Support with the monthly payroll data submission
- Coordinate and deliver new starter induction
- Carrying out other duties and projects appropriate to the grading of the post as may be directed by the Head of HR Operations
- To be aware of, actively promote, and implement Hitachi’s ethos, culture and values
- To be involved in Hitachi Rail Limited staff development and training and participate in PDP procedures
- To adhere to the Hitachi Rail Limited Equal Opportunities Policy
- To comply with and implement Hitachi Rail Limited Health and Safety policy
- To undertake any other reasonable duties and responsibilities as may be required

About you

You will be able to demonstrate..
- Previous administrative experience with an HR Department, including contracts and offer letters
- Excellent Planning, prioritising and organising skills
- Awareness and understanding of HR practices
- Sound knowledge of, and compliance to HR legislation
- Good written and verbal communication skills
- Attention to detail
- Ability to work within a pressured environment whilst maintaining a high level of accuracy
- Ability to issue/create contracts and offer letters and correspondence in accordance to promotions, Bonus and leavers
- Able to represent Hitachi Rail Limited in a professional manner at all times
- Position holder must be able to interface effectively with all levels of personnel both within and outside the company
- Intermediate IT skills - typically Word, Excel, Powerpoint
- Experience of and commitment to the effective implementation of equal opportunities and CSR policies
- Ability to communicate effectively both orally and in writing
- Commitment to working as part of a team
- An understanding of Workday and SAP for HR Qualifications
- Previous experience in a rail or manufacturing company
- CIPD qualified level 3 or equivalent experience
- SAP/ Workday System experience

**Qualifications**:

- English & Mathematics GCSE level or equivalent
- Graduate level or equivalent

Why Hitachi Rail?

At Hitachi Rail you will find a passionate and collaborative environment. We operate acco


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