Personal Assistant/office Administrator

6 months ago

London, United Kingdom LCC Full time

**Personal Assistant**:
LCC is located in Central London and provide a wide range of design, construction and maintenance services in UK & Spain. We are looking for a Personal Assistant/Office Administrator who will work closely with the Director.

**THE ROLE**

The role covers a number of areas as set out below. However, this list is not exhaustive, and as one might expect in a small business, all staff are expected to be open minded to the tasks that are required to be done to ensure the success of the business.

Alongside the administrative aspects, there will be an expectation that the role would include more activities outside of the office and more creative elements.

**OFFICE ADMINISTRATOR**

The role of office administrator is crucial to the success of the business. Along with the more typical administrative role, the position is one that ties the office activity and other employees together. This requires an individual who can act well within a team of strong personalities but also provide direction to the group when required. The individual should have confidence in their own abilities, a good understanding of what the brand represents and the overall aims of the business, so that, acting under their own initiative, they can provide direction to colleagues to ensure all other roles are being undertaken correctly.

Wimbledon Homes will provide a refreshing level of service to the local marketplace, combining knowledge and experience with modern technology and working practices. The individual should be willing to continuously push and engrain this ethos into the culture of the business.

**PERSONAL ATTRIBUTES**
- A university education and excellent communication skills - verbal and written.
- Excellent PA/Secretarial skills with exceptional organisational ability.
- An excellent level of IT ability including Word, Excel, Outlook and PowerPoint. Some basic accounting/bookkeeping and knowledge of QuickBooks would be useful.
- Being attentive to details with the ability to take the initiative and make considered and responsible decisions as required.
- A confident outgoing personality with a hardworking approach and a robust mental attitude.
- A smart appearance and able to work flexible hours where necessary.
- Ability to multitask projects and is flexible in managing day to day tasks - and be calm under pressure.
- Ability to work without reliance on other team members - to a degree/where appropriate.
- Telephone and face-to-face
- High quality appearance with a professional and friendly manner
- Filter calls & pass applicant to appropriate team (sales/lettings)
- Creating non-property marketing material
- General book-keeping with Xero & bank account reconciliation.

**Overseeing office policies**
- Creating and maintaining a filing & key management system which includes electronic archiving
- Maintaining corporate policy procedures & documents
- Staff employment files
- Sick days & holiday records
- H&S requirements

**Considering and implementing new marketing strategies**
- Drafting advertisements for magazines
- Thinking of new marketing initiatives
- Updating all our Social Media platforms
- Managing our website

**General bookkeeping**
- Sending Invoices for fees & disbursements and chasing clients for payments
- Monitoring incoming payments & completion monies
- Staff expenses
- Liaising with accountant
- Book-keeping queries
- Creating and issuing sales memorandums and commission invoices

**General office duties**
- Preparing for meetings and clearing thereafter
- Keeping the office clean & tidy
- Making tea & coffee
- Receiving & distributing post
- Telephone messages
- Refuse removal & recycling
- Watering plants/fill up dog bowl
- Implement brand awareness initiatives.

**General PA and Secretarial support to the Director**:

- Diary management for all sister companies
- Taking and typing up of minutes
- Filing, copying, scanning and laminating
- Attending meeting and travelling
- Managing company vehicles if required and dealing with all Parking permits, servicing etc
- Assisting with events.
- Running errands out of the office.
- Arranging Travel booking, hotel etc
- Helping Director with all his day to day business and personal tasks

To apply, please submit your CV. Applications without CC and portfolio will not be considered.

**Salary**: £16,218.68-£33,523.36 per year

Flexible Language Requirement:

- English not required

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Overtime
- Weekend availability

Work Location: In person

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