Operations Coordinator

2 months ago


Cirencester, United Kingdom Knight Frank Full time

Reference No- 28297- Title- Operations Coordinator - Cirencester- Type- Permanent- Salary Range- Competitive- Division- Residential- Sub Division- Country Business- Department- Cirencester (10000092)- Location- CirencesterKnight Frank are looking to hire an Operations Coordinator to support the Sales Team in their Cirencester Office. There is an expectation to work Saturdays as part of a rota with the rest of the team.

**Responsibilities**

**Client Support**
- Assist in answering incoming calls and registering applicants
- Create new property activity records and merging tenancies on the system
- Assisting with management takeovers including data entry, issuing relevant paperwork to tenants and liaising with accounts teams.
- Co-ordinate monthly and quarterly client reports and assist the team in preparing these.
- Organise team efforts to chase bad debt on a monthly basis
- Generate proforma invoices for intro only lets
- Ensure compliance of KYC/CDD process for clients and counterparties (including land registry checks and Northrow reports)

**Team**
- Liaise with HR, facilities and IT for new starter setup
- Digital dictation
- Co-ordinate the schedule on-boarding meetings during a new joiner’s first 30 days including all standard sessions, such as IT training and the firm’s Introductory Briefing
- Welcome all new joiners on their first day and provide them with the team induction
- Liaise with the Health & Safety Manager to maintain the office disaster recovery plan including the primary and secondary methods of contacting the whole team in the event of an incident.
- Fire marshal
- training provided
- Team social lead (arranging birthday cards/ team socials)
- Prepare monthly meeting agendas, MBOs and ad hoc requirements
- Diary management including but not limited to travel bookings
- F:drive organisation and maintenance
- Order stationery and hardware as required
- Overflow team administration where needed

**Marketing**
- Preparation of pitching documents
- gathering, collating and formatting
- Create mailers, property brochures, window cards and pitching materials using Drag and Drop
- Working with the department to create marketing material for business generation (to include property management services/ ILM service offering)
- Arrange and upload EPCs, photos and floorplans

**HSE and Information Security**
- Ensure clear desk & clear screen policies are followed
- Follow storage & archive protocols
- General Data Protection Regulation (GDPR) and Information Security champion

**Particular Aptitudes/Skills Required**
- 1 years+ experience in a similar operations, administration or secretarial role desirable but not essential
- Proficient with Microsoft office packages
- Flexibility, adaptability and a co-operative attitude
- Calm under pressure
- Excellent standard of English grammar and spelling
- Diligent and efficient
- Strong attention to detail
- Self-motivated
- Team player

LI-SO1

1



  • Cirencester, United Kingdom St. James's Place Full time

    St. James's Place (SJP) works in partnership to plan, grow and protect our clients’ financial futures. We deliver personalised, face-to-face financial advice to our clients, who trust us to manage their money to reach their goals. We provide this service via the Partnership, a network of qualified, expert advisors. We put financial wellbeing and...


  • Cirencester, Gloucestershire, United Kingdom Knight Frank Full time

    Reference No Title- Operations Coordinator - Cirencester- Type- Permanent- Salary Range- Competitive- Division- Residential- Sub Division- Country Business- Department- Cirencester Location- CirencesterKnight Frank are looking to hire an Operations Coordinator to support the Sales Team in their Cirencester Office. There is an expectation to work Saturdays as...


  • Cirencester, United Kingdom Sentinel Systems Full time

    **Job Overview**: We are seeking an Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in supporting the day-to-day operations of our organisation. This position requires strong organisational skills, attention to detail, and the ability to multitask effectively. If you are a proactive problem-solver with...


  • Cirencester, United Kingdom Niche Recruitment Ltd Full time

    Are you interested in a Recruitment Administration role and looking to gain experience working in a FTSE 100 company? Do you have proven experience in a fast-paced environment? If you’re available to start in April, we want to hear from you! Join one of Cirencester’s most established employers on a temporary contract as Recruitment Coordinator. Sitting...

  • HR Coordinator

    5 days ago


    Cirencester, United Kingdom Niche Recruitment Ltd Full time

    Are you an experienced HR Administrator, looking to gain experience working in a FTSE 100 company? Do you have proven experience in a fast-paced environment? If you’re available to start on Monday 4th March, we want to hear from you! Join one of Cirencester’s most established employers on a temporary contract as HR Coordinator until 28th June 2024....

  • Events Coordinator

    1 week ago


    Cirencester, United Kingdom A La Carte Crew part of Relish Group Full time

    A La Carte Crew LTD part of Relish Group Cirencester/Cotswolds We have a number of opportunities across the 19 of the award winning venues and sites owned and run by Relish Group. We wish to recruit individuals who are looking to engage in an exciting new role and who have first hand knowledge of managing resources selling the experience of excellence in...

  • Project Coordinator

    2 weeks ago


    Cirencester, Gloucestershire, United Kingdom Niche Recruitment Ltd Full time

    Are you a confident communicator and experienced in project administration? Want to gain experience working for a FTSE 100 company? If you have proven experience in a fast-paced environment and are available to start in early June, we want to hear from you Join one of Cirencester's most established employers on a 6-month temporary contract as a Project...


  • Cirencester, United Kingdom Nordic Lifts Ltd Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Service Coordinator. As a Service Coordinator, you will play a crucial role in ensuring the smooth operation of our service department. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong communication and...


  • Cirencester, United Kingdom Niche Recruitment (GB) Full time

    Are you experienced in HR or Recruitment? Want to gain experience working for a FTSE 100 company? If you have proven experience in a fast-paced environment and are available to start in May, we want to hear from you! Join one of Cirencester’s most established employers on a temporary contract as a Talent Acquisition Coordinator. This role sits within the...

  • Travel Coordinator

    2 weeks ago


    Cirencester, United Kingdom Explorations Company Full time

    Founded in 1989, Explorations Company is a pioneering luxury tour operator providing once-in-a-lifetime holidays and expeditions around the world. Our clients love us for our creativity, meticulous planning, impeccable and highly bespoke service, and above all for our unwavering commitment to sustainability and conservation. We are a hardworking team and...

  • Telehandler Operator

    3 weeks ago


    Cirencester, United Kingdom Leggwork Construction Services Ltd Full time

    **TELESCOPIC OPERATOR** **START DATE - **ASAP **LOCATION - **Cirencester **RATE OF PAY - **£20 per hour (Dependent on experience and qualifications) **TYPE - **Temporary **INDUSTRY - **Construction **BRIEF** Leggwork is working with a leading construction company who specialise in the refurbishment sector on a site near Cirencester. They are looking...


  • Cirencester, United Kingdom 247-PEOPLE SOLUTIONS LTD Full time

    An exciting opportunity for someone enthusiastic and proactive to take a first step into a locally based and expanding company in the renewable energy sector in England and Wales. Our clients are renewable energy developers, working hard to increase the amount of clean energy generation and renewable energy projects. To support the growth plan of their...

  • Research Coordinator

    2 weeks ago


    Cirencester, United Kingdom Fosway Group Full time

    **About Us** Fosway Group is Europe’s #1 HR Industry Analyst focused on Next Gen HR, Talent and Learning. Founded in 1996, we are known for our unique European research and analysis of the realities of the corporate market, providing insights on the future of HR, Talent and Learning. Fosway analysts work with our corporate clients to understand the...

  • Logistics Coordinator

    4 weeks ago


    Cirencester, United Kingdom White Horse Energy Full time

    White Horse Energy are one of the UK's largest e-commerce suppliers of wood-based biofuels. A long-established company, our current turnover is more than £18m and growing year on year. Our company is go-getting, young, and vibrant, with a can-do attitude and a strong sense of teamwork and support. Our business utilises a third-party provider of warehousing...

  • Service Coordinator

    3 weeks ago


    Cirencester, United Kingdom SOCOTEC UK Limited Full time

    **Service Coordinator, SOCOTEC, £23 - £27K - Environment & Safety, Cirencester.** To support our ambitious growth plans, we have a great opportunity to join our Occupational Hygiene, Acoustics and Environmental team. With 1.3 million workers in the UK suffering from work-related health issues, SOCOTEC’s teams undertake a range of services to assist...

  • Service Coordinator

    2 weeks ago


    Cirencester, Gloucestershire, United Kingdom SOCOTEC UK Limited Full time

    Service Coordinator, SOCOTEC, £23 - £27K - Environment & Safety, Cirencester.To support our ambitious growth plans, we have a great opportunity to join our Occupational Hygiene, Acoustics and Environmental team.With 1.3 million workers in the UK suffering from work-related health issues, SOCOTEC's teams undertake a range of services to assist clients in...


  • Cirencester, United Kingdom St. James's Place Full time

    St. James's Place (SJP) works in partnership to plan, grow and protect our clients’ financial futures. We deliver personalised, face-to-face financial advice to our clients, who trust us to manage their money to reach their goals. We provide this service via the Partnership, a network of qualified, expert advisors. We put financial wellbeing and...

  • CNC Operator

    4 weeks ago


    Cirencester, United Kingdom Siamo Full time

    Siamo are on the hunt for a **CNC Machinist** to join one of our valued partners based in Cirencester. This role will offer a starting salary between **£26,000 - £37,000 **and will offer the opportunity to further your career and personal development. You will play a pivotal part within the business troubleshooting and maintaining machines for successful...

  • Executive Pa

    2 weeks ago


    Cirencester, United Kingdom Leave it to us Full time

    **EXECUTIVE PA - OPERATIONS ASSISTANT** **We are looking for a bright and dynamic Executive PA / Operations Assistant to be a right-hand support and co-manage three businesses alongside an energetic and successful businesswoman. This is an exciting opportunity to join this embryonic business with a growing team to assist and deliver on a Property...


  • Cirencester, Gloucestershire, United Kingdom St. James's Place Full time

    St. James's Place (SJP) works in partnership to plan, grow and protect our clients' financial futures. We deliver personalised, face-to-face financial advice to our clients, who trust us to manage their money to reach their goals. We provide this service via the Partnership, a network of qualified, expert advisors. We put financial wellbeing and responsible...