Office Administrator
7 months ago
**Accounts & Office Administrator**
For over forty years, Brelmayne Limited has served as a primary contractor for Walsall Council carrying out mechanical maintenance in schools and council buildings and also serving the private sector in Walsall and the West Midlands area, working with social care providers, construction contractors and local industry. Our work includes all aspects of gas heating, plumbing, legionella prevention, electrical works and annual servicing of heating plant and commercial catering equipment in these establishments.
**About the Role**
**About You**
- You will have a good telephone manner, be approachable and friendly with excellent verbal and written communication abilities.
- You will enjoy working with administrative processes, have strong organisation skills and can prioritise tasks.
- Be able to work with a high level of accuracy.
- Be computer literate and proficient in MS Office.
- Have basic accounting skills.
- You will be dependable, reliable and seeking the opportunity to grow and develop your knowledge of our industry and be motivated to learn.
- Able to work independently and co-operatively with others to complete tasks.
**Key Responsibilities**:
- Primarily managing the day-to-day operations of the office, carrying out all aspects of general administration work, receiving goods inwards, organising office supplies and maintaining a functional and productive work environment.
- Handling engineers weekly time sheets and completed customer work sheets, identifying any outstanding/remedial works and reporting back to the Technical Director for action; reconciling working times and checking expense claims ready for payroll processing.
- Sourcing and negotiating prices for materials and preparing work quotations
- Interacting with suppliers and clients to handle enquiries and maintain positive relationships.
- Matching customer work sheets with supplier invoices, checking materials used and supplier prices.
- Pricing, preparing and issuing sales invoices monthly. Fast, accurate typing skills is considered essential.
- Supporting the Technical Director with building the daily diaries for a team of Gas Service Engineers, general queries and the winning of new contracts.
- Checking service reports following completion of service works, identifying remedial works required, maintaining service records and scanning reports onto our system. Sending out service reminders to clients prior to due dates.
- Undertaking general H.R. duties such as creating contracts for new employees, managing annual leave allowances, sick pay, general H.R. queries.
- Assist with vehicle records, scheduling MOTS and servicing.
**Required Experience**:
- Some C.I.S., V.A.T. and construction industry experience would be ideal.
**Benefits**:
- Your starting salary will depend on what demonstrable skills you bring to the company and has great scope for increases.
- 20 days annual leave plus Bank Holidays.
- On site parking.
- Cash plan scheme.
- Health & wellbeing programme including discounted gym membership.
- Employee discounts with a wide range of high street and online retailers.
**Schedule**:
- Monday to Friday - 8:00 to 4:30 with a half an hour lunch break.
**Job Types**: Full-time, Permanent
**Salary**: £23,800.00-£26,500.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
Schedule:
- Monday to Friday
- No weekends
**Experience**:
- office administration: 3 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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