Office Admin

3 months ago


Reading, United Kingdom Advanced Maintenance UK Ltd Full time

Advanced Maintenance UK Ltd is hiring a Full Time Office Administrator to join our office team in Theale, Berkshire.

**Responsibilities and Duties**

Your duties will include (but is not limited to);
- Planning and scheduling planned maintenance and reactive call outs
- Contacting our supplied customer base, and booking the planned maintenance/ reactive call outs with the client, ensuring timely and accurate customer service
- Allocating jobs to our-in house engineering team, as well as third-party contractors
- Liaising with tenants and contractors, in respect of planned maintenance, ensuring both parties are updated throughout the process
- Invoicing jobs and updating client on completion
- Updating client’s own portal system and our very own Clik 4 system
- Keeping the job updated on the system
- Communicating with, and managing the demand from multiple key contacts
- Handling complaints and specific customers’ requests
- Answering incoming calls, handling the call where possible or directing call to the correct contact
- Using Microsoft Word for sending out letters, quotations etc.

**To be considered for this role, you must possess the following skills**:

- Strong planning skills
- Ability to work under pressure and prioritise workload
- Excellent organisational and time-management skills
- Excellent command/highly proficient in spoken and written English
- Have a clear and confident phone manner
- Good attention to detail
- A positive ‘can do’ attitude
- Friendly and professional

**Requirements**:

- Must be available to work Monday to Friday, at our Theale office, between the hours of 07:30-17:00 (Shifts are 07:30 - 16:00, 08:00 - 16:30 and 08:30 - 17:00 on a rotation basis)
- Previous experience in an administration role
- Microsoft Office experience
- Must have the right to work in the UK

**Benefits**
- 25 days annual holiday plus bank holidays
- Additional holiday scheme for years of service
- Casual dress on Fridays
- Monthly paid lunches
- Company pension
- Free on-site parking

**About us**

In 1998, Advanced Maintenance UK Ltd was founded in the garage of one of our directors, with just a small team of 4. Today we are a team of 40 direct employees over 3 offices in the Chiltern Enterprise Centre, Theale, and provide a large range of heating, plumbing and ventilation services to the commercial and domestic sectors across the home counties. Our continued growth and expansion can be attributed to the drive and passion of our team. Advanced Maintenance UK Ltd has never lost its personable approach despite our continuous growth. We recognise that our strength is in the people surrounding us, so whilst we are professional in all that we do, you will never be ‘just a number’ in our team.

Advanced Maintenance UK Ltd is an equal opportunities employer.

No agencies, please.

**Job Types**: Full-time

**Salary**: £23,000.00- £25,000.00 per year

**Salary**: £23,000.00-£25,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Reading: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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