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Office Administrator

3 months ago

Paisley, United Kingdom The Grass Yard Supplies Ltd Full time

We are seeking an experienced, organised and efficient Office Administrator to join our Paisley team.

You will be encouraged to bring your own ideas to the table, using your experience to develop the role as you learn the dynamics of our business and industry.

**The role is open to part time and full time options, dependant on the right applicant and their experience. If part time, the hours are negotiable but a minimum of 24 hours per week is required.**

**Responsibilities**

This position entails liaising with everyone in our small family business and offers the right person a chance to develop in the role and grow with the company. Your responsibilities will include a mix of office management, administration and team support.
- Perform general office duties including data entry, filing, and maintaining records
- Manage bookkeeping tasks using Xero software
- Liaise with suppliers and service providers, making visit/transport arrangements and servicing payment arrangements
- Answer and direct phone calls with professionalism and courtesy
- Manage and organise our shared databases, safeguarding customer data and making our system more efficient, ensuring compliance with GDPR requirements
- Background work on our website, and socials, uploading images, reviewing content and making changes
- Coordinate appointments and meetings, making necessary arrangements
- Handle incoming and outgoing correspondence
- Maintain an organised office environment
- Manage office supplies and equipment, ensuring availability for staff

**Experience**
- Proven experience in an administrative or clerical role
- Proficiency in computerised systems and office software
- Strong data entry skills with high accuracy
- Familiarity with Xero or similar accounting software
- Excellent administrative and organisational abilities
- A polite and friendly manner, with great phone etiquette and communication skills
- An ability to liaise with staff, customers and service providers at all levels, with confidence
- Ability to type swiftly and accurately

This is a great opportunity for an organised individual with the right skills and attributes to join our growing business. We are a friendly and hard working bunch but need some support in managing the administration challenges generated by rapid growth If you think you meet the requirements and are looking for a rewarding role with exciting opportunities, we encourage you to apply.

**Job Types**: Full-time, Part-time, Permanent

Pay: £11.44-£12.00 per hour

Expected hours: 24 - 40 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Store discount
- Transport links

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 12/06/2024
Expected start date: 17/06/2024