Office Administrator
6 months ago
_**Overall Duties**_
- **Duties**_
- Maintaining the Parent’s/Guardian’s account records on the nursery computer programme
- Review of the monthly reports, raising any concerns with the Owner.
- Invoicing and collection of fees including the administration of Childcare vouchers, chasing outstanding fees through automated functions and resolving any account queries.
- Maintaining accurate children’s and parent’s records.
- Sending reports, documents and information to external agencies as appropriate and approved by the Owner e.g. Ofsted, Local authorities.
- Assisting with monthly payroll spreadsheet. Ensure that this is authorised by the Owner before forwarding to external Payroll team.
- Preparing any banking information as required for the Owner.
- Sending other authorised invoices to Owner for payment.
- Supporting the team with welcoming parents, children and visitors, ensuring that the signing in sheets are maintained effectively
- Communicating pleasantly and effectively in person, in writing and on the telephone to all internal and external personnel.
Keeping the workspace tidy, organised and having logical, systematic files for quick reference visually.
- **Qualifications/ Skills**_
Very Good standard of English and Maths at GCSE A-C or equivalent.
Desirable - experience of working in an Accounts or Payroll team.
Experience of working in an Admin role in an office is essential, desirably admin experience within a childcare setting.
Minimum of ECDL standard.
Excellent face to face and telephone manner and clear communication to liaise with parents and business contacts.
Self-motivated and shows initiative when working on their own.
High level of attention to detail and can spot numerical and grammatical errors easily.
A quick learner and can understand instructions easily.
Stays calm under pressure in a noisy/busy environment.
Can multi task of different admin tasks and will always make diary notes and follow up tasks that are unfinished.
**Job Types**: Part-time, Permanent
Pay: From £13.00 per hour
Expected hours: 20 - 25 per week
**Benefits**:
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: Office Administrator
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