Admin Assistant

3 days ago


Belfast, United Kingdom DWF Full time

**Admin Assistant - Belfast**

DWF LLP is seeking to recruit an Administration Assistant to work within in our Belfast office.

Are you looking for a next career step with lots of variety and a supportive working environment? Are you interested in joining an international legal business and providing administrative support? Then we have the right career opportunity for you

The role requires solid administration, communication and organisational skills. Attention to detail and customer service skills are crucial to your success in this role as well as being able to ensure confidentiality is maintained at all times.

We are looking for someone with at least one years’ administrative experience within a similar environment and basic IT and keyboard skills with knowledge of Word, Excel and PowerPoint.

**Main function of job**

Supporting the operational and administrative functioning of a Practice Group / Practice Area whilst learning and developing the key skills and experience required for an Administrative Assistant.

**Main Duties**:

- Capture and completion of client, party and matter details in the relevant system.
- Coordinate information from Fee Earners to resolve conflict of interest scenarios.
- Opening of new clients on databases.
- Opening cases on relevant case management systems.
- Assisting in the provision / maintenance of management information.
- File management - archiving, housekeeping of files & closure, both hard copy and using various systems.
- To maintain the library and information sheets.
- Photocopying and scanning documents.
- Dealing with incoming/outgoing post.
- Maintain diaries within the DWF (NI) LLP Office.
- General administrative tasks including, photocopying and ensuring correct changes are applied, general maintenance as and when required.
- To schedule documents and return securely to relevant parties.
- To provide reception cover when required.
- Work with agreed method and case management tools.
- To follow all the Firm's policies and procedures.
- To ensure confidentiality is maintained at all times.

**Skills**:

- Basic to intermediate IT and keyboard skills with knowledge of Word, Excel and database programmes.
- Knowledge of relevant document and case management systems.
- Excellent administration / organisational skills.
- Ability to work to set deadlines and service levels.
- A good team spirit with proven team working skills.
- Excellent communication skills.

**Benefits package and flexible working**:
We want you to feel valued and rewarded by your time at DWF. We understand the importance of offering you a reward package that goes beyond simply salary. That’s why, when you join DWF, you’ll be given a choice. You can pick from a range of benefits, allowing you to build a package that suits your needs and lifestyle, as well as those of your family. In addition to our standard benefits (medical insurance, life insurance, pension and 25 days annual leave), we offer flexible benefits which include season ticket loans, gym memberships, health assessments, cycle to work, retail vouchers and a buy as you earn share scheme. You will also have access to additional wellbeing programs such as an online GP and an Employee Assistance Programme.

**About DWF**
DWF is a leading global provider of integrated legal and business services, operating across eight key sectors in over 30 global locations with over 4,000 people. Our purpose is to deliver positive outcomes with our colleagues, clients and communities. The legal market has changed profoundly in the last decade and the speed of change continues to increase. There is a clear and growing desire for legal services to be delivered in an easier and more efficient way. So we’ve listened to our clients and designed a range of services to meet these needs. Our vision is to deliver integrated legal and business services on a global scale through our three offerings; Legal Advisory, Mindcrest and Connected Services. Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. This Integrated Legal Management approach delivers greater operational efficiency, price certainty and transparency for our clients. Without compromising on quality or service.

**Note to recruitment agencies**
We hire the majority of our talent directly by our resourcing team or via referrals. On occasion, we will look for external support and will release vacancies to our recently reviewed Preferred Suppliers List. Speculative CVs sent by other agents or outside of the agreed process will not be accepted and no recruitment fee will be applicable.


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