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General Office Administrator

4 months ago

Chandlers Ford, United Kingdom HEMS Ltd Full time

**NO AGENCIES PLEASE**

HEMS ltd. is a successful international SME based in Chandlers Ford. HEMS supplies specialist tooling to mining, oil and gas, construction and agriculture industry worldwide.

Currently we are looking for an experienced and competent office assistance to work with our Administration Manager and to help out with the various daily office tasks.
- Knowledge of Outlook and Office packages i.e. Word, Excel an PowerPoint is a MUST
- Proven experience as an Administrator, office assistant or a similar role
- Attention to detail and the ability to work under pressure with an ever-changing workload
- Able to multi-task, remaining organised and have the ability to prioritise
- Microsoft Dynamics (CRM) experience will be an advantage
- Experience of working in a busy office environment
- Excellent administration and communication skills

**Responsibilities**:

- Generating quotes, invoices, reports, purchase order using Microsoft Office
- Organising shipping documents for exports.
- Monitoring and managing shipments that are on route.
- Order office stationery and supplies
- Helping both office manager and the managing director with various daily office tasks.
- Photocopies and files appropriate documents as needed
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Telephone handling
- Customer service as and when required
- Create and update records and databases with personnel, financial and other data (this includes collecting data from various sources from time to time )
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Submit timely reports and prepare presentations/proposals as assigned

Start date: ASAP

40 hours per week

**Job Types**: Full time, Permanent

**Salary**: Competitive pay + company bonus scheme

**Benefits**:
Permanent position

Monday - Friday 8.00am - 4.00 pm

28 days holiday including bank holidays

On-site parking

**Salary**: £19,500.00-£21,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

**Experience**:

- Office administration: 1 year (preferred)

Work Location: One location