Administration Assistant

2 months ago


Chandlers Ford, United Kingdom EMCOR UK Full time

**Duties/Responsibilities**:
**Job Purpose**:
Provide timely and effective administrative support to the specific contract. Assist in the delivery of certain scheduled or ad hoc work functions and provide a range of support duties to ensure that all Finance related deliverables are met on time and with a high level of accuracy.

**Duties/Responsibilities**:

- Scrutinise all support documentation for correct coding and cost allocations for data capturing. Input data onto computer system in the prescribed fields
- Ensure high level of input accuracy to rigidly maintain data integrity
- Draw regular and customised data reports from the system
- Assist in training other system users
- Attend to all related queries from internal as well as external clients within the laid-down timelines either by phone or in writing and ensure high level of customer satisfaction
- Ensure all suppliers and subcontract invoices are processed and settled on time
- Assist with general office duties such as, stationary stock control, refreshment orders, relief functions for switchboard or reception, preparation of ad hoc reports, maintaining the filing and archive systems, scanning of critical back-up documentation, checking and dispatching of bulk invoices etc.
- Compile spreadsheets in Word or Excel format for any non-standard reporting
- Contribute to the effective working of the (NAME of function) by:

- Identifying with and participating in the attainment of team objectives and priorities. Communicating and sharing knowledge with other team members
- Developing personal skills to meet both individual and team needs
- Take the initiative to ensure that work processes, procedures and systems are effective and efficient while ensuring practices are aligned to established corporate standards of professionalism and accuracy
- Maintain focus on excellent customer service delivery standards
- Maintain a high level of knowledge of all products and services on offer by the company
- Work towards the continuous improvement of EMCOR’s (including Workplace Health & Safety, Quality Assurance and Environment), existing standards, values and culture

**Person Specification**:
**Person Specification**:

- Proven ability to provide a high standard of support in Administrative principles, including the ability to implement systems and processes and to pro-actively resolve problems
- Acceptable level of interpersonal and communication skills, with the ability to liaise with customers and staff at all levels in both written and spoken English
- Demonstrated ability to contribute as a member of a team to achieve positive outcomes and provide quality service to customers
- Demonstrated organisational and time management skills, including the ability to manage competing priorities, monitor and co-ordinate a range of prescribed processes, to achieve tight deadlines and desired outcomes with due regard to accuracy
- Sound knowledge and understanding of basic Financial and Accounting principles
- Knowledge of Workplace Health and Safety (WH&S) practices and policies.



  • Chandlers Ford, United Kingdom HEMS Ltd Full time

    **NO AGENCIES** General Administration Assistant Monday to Friday - 08:00 - 16:00 Job Description: We are seeking a detail-oriented and highly organised individual to join our team as a General Administration Assistant. As a key member of our administrative staff, you will be responsible for providing comprehensive support across various administrative...


  • Chandlers Ford, United Kingdom HEMS Ltd Full time

    **NO AGENCIES**Proficiency in Using Photoshop A Must** General Administration Assistant Job Description: We are seeking a detail-oriented and highly organised individual to join our team as a General Administration Assistant. As a key member of our administrative staff, you will be responsible for providing comprehensive support across various...

  • Administrator

    1 month ago


    Chandlers Ford, United Kingdom Dynamite Recruitment Solutions Ltd Full time

    Administrator Hours: Monday to Friday 8.30 am to 5pm with 1 hour for lunch Hourly rate: £10,00 to £12,00 per hour Duration: 2-4 weeks initially Start date: Immediate start required Dynamite Recruitment is working in partnership with a very well-established service provider who are based in the Chandlers Ford area Due to a busy period out client is looking...


  • Chandlers Ford, United Kingdom Utilita Full time

    **Title**: Retrofit Coordination Administration Assistant **Department**:Utilita Home **Location**: Remote **Salary**: £25,105 **Hours**:Monday - Friday (08:00 - 17:00) Are you passionate about making homes more energy-efficient and sustainable? Are you DEA qualified, looking to work directly for Utilita in the comfort of your own home? If so, you might...


  • Chandlers Ford, United Kingdom Draper Tools Full time

    **Buying Administrator** **Welcome Bonus!** **Our Company** Draper Tools is a family business with a rich history, a strong, supportive ‘family culture’ and a passion for continuous improvement. We believe everyone can make a difference, we value opinions, we embrace new ideas and take a collaborative and proactive approach to change. There is a new...

  • Accounts Assistant

    1 week ago


    Chandlers Ford, United Kingdom The Niche Partnership Full time

    Are you looking to take your first step into the world of finance? We have teamed up with a logistics company based in Southampton that is searching for an Assistant Accountant to join their growing team on a permanent basis. The successful Accounts Assistant will be responsible for processing reconciliations and maintainingboth sales and purchase ledgers...


  • Chandlers Ford, United Kingdom HEMS Ltd Full time

    **NO AGENCIES PLEASE** HEMS ltd. is a successful international SME based in Chandlers Ford. HEMS supplies specialist tooling to mining, oil and gas, construction and agriculture industry worldwide. Currently we are looking for an experienced and competent office assistance to work with our Administration Manager and to help out with the various daily...


  • Chandlers Ford, United Kingdom HWB Full time

    **Marketing/Office Administrator** **Chandler’s Ford, Hampshire** **37.5 hours per week, Monday-Friday** HWB are a professional, friendly and dynamic accountancy practice based in Chandlers Ford, Southampton. We employ circa 70 people in a wide variety of job roles and have excellent opportunities for highly motivated, dedicated, and talented people. At...


  • Chandlers Ford, United Kingdom Dutton Gregory LLP Full time

    Conveyancing Legal Assistant Chandlers Ford The Role: We have an exciting new role administration role within one of our Residential Property teams based in Chandlers Ford! This role would suit someone looking for an entry level role into law with a keen interest in property related work. The role will involve assisting lawyers with their Conveyancing...


  • Chandlers Ford, United Kingdom Victim Support Full time

    We have an exciting opportunity for a Service Delivery Assistant to join the Hampshire and IOW team based in our office in Chandler's Ford, working 16 hours a week. Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it? Do you have resilience & adaptability? Can you work effectively with a focus...


  • Chandlers Ford, United Kingdom Siltbuster Full time

    **Our Business** Workdry International is the UK’s leading provider of water pumps and industrial wastewater treatment products and services. The company operates under two complementary trading businesses and is the holding company for Selwood Ltd and Siltbuster Ltd. With a pedigree spanning seven decades, Selwood is an innovative business with a...

  • Project Coordinator

    2 days ago


    Chandlers Ford, United Kingdom Angel Human Resources Full time

    Angel Recruitment and our client specialising in HVAC we are looking for Operation Administrator to join team in busy environment. **Hours**: TBC **Salary**:£18,525 - £22,155 **Location**: SO53 **Purpose of role**: To carry out operational administrative tasks to support the team in meeting customer delivery and installation requirements, working...

  • Shipping Executive

    6 days ago


    Chandlers Ford, United Kingdom Spear Freight Full time

    Spear Freight is an exciting and growing international freight company based in Chandlers Ford, Hampshire. We specialise in international freight, shipping and logistics. We are looking to recruit a Junior Shipping Administrator to join our team. This is a permanent position where training will be provided with opportunity to progress your...

  • Parts Advisor

    1 day ago


    Chandlers Ford, United Kingdom Partridge of Hampshire Full time

    Are you an automotive Parts Advisor looking for new challenge? If so, we have a role for you! Partridge of Hampshire are now looking for an optimistic and organised Parts Advisor to join our energetic team within our fast-moving parts department in Chandlers Ford. **Who we are?** Partridge of Hampshire is a family run, independent retailer representing...


  • Chandlers Ford, United Kingdom Chandler's Ford Parish Council Full time

    **Chandlers Ford Parish Council - Vacancy for Clerk to the Parish Council** **Name of recruiting organisation** Chandlers Ford Parish Council **Employed role/Volunteer role** Employed **Location** Chandlers Ford Parish Council office, Chandlers Ford **Salary** Salary and conditions will be in accordance with an employment contract based on experience...


  • CHANDLER'S FORD, United Kingdom SWATCH GROUP Full time

    Job description As the Project and Sales Administrator for Swiss Timing UK, you will be responsible for the administration in relation to the delivery and installation of our Sports Timing equipment. Your responsibilities will include: Sales Support & Administration Work with the Brand Manager to generate accurate quotes for our Sports Timing equipment....


  • CHANDLER'S FORD, United Kingdom SWATCH GROUP Full time

    Job descriptionAs the Project and Sales Administrator for Swiss Timing UK, you will be responsible for the administration in relation to the delivery and installation of our Sports Timing equipment.Your responsibilities will include:Sales Support & AdministrationWork with the Brand Manager to generate accurate quotes for our Sports Timing equipment. Provide...


  • Chandler's Ford, United Kingdom Swatch Group Full time

    **The company** Behind every record, there are years of intensive training and the athlete’s desire to produce excellent performances. Behind the result, there is profound know-how and the high precision of Swiss Timing’s state-of-the-art technology. For more than forty years, Swiss Timing has been one of the most trusted and innovative names in sport....


  • Chandler's Ford, Hampshire, United Kingdom Kiota Recruitment Full time €28,250 - €31,500

    Accounts Payable Administrator We are working with a well-established Engineering business who are seeking an Accounts Payable Administrator to join their vibrant finance team in Eastleigh on a permanent basis. This is a fantastic opportunity for someone who has worked within a Finance team either as a Purchase Ledger, Accounts Payable, Sales Ledger,...


  • Chandler's Ford, Hampshire, United Kingdom Kiota Recruitment Full time €28,250 - €31,500

    Accounts Payable Administrator We are working with a well-established Engineering business who are seeking an Accounts Payable Administrator to join their vibrant finance team in Eastleigh on a permanent basis. This is a fantastic opportunity for someone who has worked within a Finance team either as a Purchase Ledger, Accounts Payable, Sales Ledger,...