HR Administrator

3 months ago

Chelmsford, United Kingdom Kennedys Full time

Kennedys is looking for a HR Administrator to join our HR team based in Chelmsford.The successful HR Administrator will provide administrative support to the Recruitment team as well as supporting other areas within HR and providing holiday cover for members of the HR administrator team.

This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.

**Team**

Kennedys HR team support the firm around the world with all people related matters.

The HR team is based in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact and Diversity, Equity and Inclusion) Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clientsand communities where we work.

**Key Responsibilities**
- Provide general administrative support to the HR team and business
- Act as first point of contact for general HR queries
- Ensure timely responses to requests from internal and external stakeholders
- Ensure data is accurately inputted and maintained on HR systems
- Establish and maintain accurate e-filing and storage systems on iManage and P Drive
- Prepare invoices for approval and liaise with suppliers on outstanding invoices
- Monitor and respond to the HR Admin inbox
- Actively participate in HR Admin projects
- Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
- Identify/highlight areas of improvement for processes and systems
- Produce and maintain the HR process and procedure documentation
- Maintain, control and update HRPro, producing reports when required
- Put forward ideas for improving the use of HRPro, making effective use of the system
- Constantly look to improve, maintain and update the HR intranet pages
- Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
- Accountable for successful transition when rotating into another area of HR, provide detailed training to ensure a smooth handover.

**Recrutiment**
- Produce and monitor the return of contract of employment offers and any other relevant documentation
- Conduct and monitor the new joiner screening process ensuring reports are generated from the third party provider in accordance with SLA's
- Ensure new joiner information is accurately entered into HRPro and kept up to date as required
- Produce accurate new joiner and recruitment reports on a weekly, monthly and adhoc basis
- Prepare the required reports for the monthly payroll
- Prepare all recruitment invoices for approval using the correct budget codes and authorisation process
- Create new joiner e-files for inclusion in the e-filing system
- Maintain and coordinate the new joiner process liaising with the relevant Business Services departments
- Contribute to all Recruitment team projects and initiatives.

**Required experience**
- HR experience in a professional services environment
- Excellent written and verbal communication skills
- Good level of IT literacy and numeracy skills
- Ability to work as speed and balance a wide range of activities at any one time and at short notice
- Strong attention to detail and ability to work under high pressure.

**About Kennedys**

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

**What do we have to offer?**

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being appro

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