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HR Assistant

2 months ago

Chelmsford, Essex, United Kingdom ADM Full time
About the Role

The purpose of this role is to provide administrative and general HR support to the HR Team at ADM, primarily across the UK Milling and FDL division, but also more widely across the UK team.

Key Responsibilities
  • HR Systems Management
    • Update, coordinate, and advise managers/employees on all people/HR systems, including Success Factors, Global Employee Database, E-days (annual leave system), Kenexa (recruitment system), and MyADM (performance management system).
  • Recruitment Support
    • Provide full administrative support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process, and tracking and moving candidates through HR systems.
  • Interview Scheduling and Coordination
    • Support management in scheduling, preparing for, and conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.
  • Onboarding and Induction
    • Draft and send out contracts of employment and offer packs for new recruits in the business.
    • Play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational Health appointments, and liaising with the hiring manager to ensure a thorough induction plan is in place.
  • Probationary Process and Administration
    • Guide managers on the probationary process and administration required, working closely with them to ensure any issues are highlighted and addressed in a timely manner.
  • Sickness Absence Management
    • Assist in the management of sickness absence, including collating statistics and updating and distributing sickness data.
    • Advise management and employees on routine sickness absence procedures and take part/advice managers in sickness review meetings where applicable.
  • Employee Relations
    • Provide assistance in employee relations matters, such as grievances, disciplinary or capability matters, supporting managers in meetings as and when required.
  • Maternity, Paternity, and Flexible Working
    • Provide guidance and support on maternity, paternity, flexible working requests, jury service, and other such matters.
  • HR Administration
    • Assist with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters.
    • Be responsible for standard HR letters, such as leaver letters, reference requests, and confirmations of employment.
  • Reporting and Communications
    • Undertake routine reporting and communications from the HR team, such as the local newsletter, starters/movers/leavers communications, and management dashboards.
  • Exit Interviews and Leaver Administration
    • Conduct exit interviews and assist in all leaver administration and arrangements.
  • Financial Administration
    • Take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilizing the Maximo (invoicing) system, and liaising with procurement and finance to facilitate payment.
  • Project Support
    • Be involved in HR or local project groups/activities as and when requested.
About You

We are looking for a highly organized and administratively skilled individual to join our HR team. The ideal candidate will have:

  • Good IT skills
    • Fully conversant with all MS office packages (Word, Excel, PowerPoint) and able to quickly learn IT systems and databases.
  • Excellent Communication Skills
    • Excellent English written and verbal communication skills and able to successfully communicate at all levels and at a high business standard.
  • Qualifications and Experience
    • Qualified to Level 3 Certificate in Human Resource Practice or wants to start the qualification.
    • Good experience in administration - ideally in an HR role.
  • Strong Organizational and Administration Skills
    • Strong organizational and administration skills with the ability to multitask.
  • Travel Requirements
    • Able to work travel to other UK locations.