Medical Secretary

2 weeks ago


Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

To provide a high quality comprehensive and confidential secretarial and administrative support service to the Consultant and clinical team on a day-to-day basis. You will work independently in an ever changing administrative environment. You will manage numerous workloads with priorities daily on a sliding scale, alongside managing an elective theatre waiting list for your clinical team. Working directly with one of our consultants and members of their clinical team you will have the opportunity to have a significant impact on our patients experience as well as providing our senior clinical team comprehensive, confidential and high quality secretarial and administrative support.

If you have the skills and experience to undertake this exciting role we would love to hear from you.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Manage the day to day administration providing an enhanced comprehensive secretarial service to the Consultant and registrar team whilst working in an independent manner.

Accurate typing of audio-based dictation as required, e.g., clinical letters, discharge summaries and reports, ward rounds, operation notes, theatre lists and general correspondence ensuring these are typed promptly and information disseminated within the appropriate time frame and in line with required standards.

Working knowledge and experience of secretarial and administrative procedures and systems both routine and non-routine able to answer queries, utilise skills in problem solving, chasing and progressing queries.

Collection and maintenance of sensitive patient data, scanning and photocopying, filing in a timely way ensuring deadlines are met through the ability to prioritise.

Provide the focal point of communication for all medical, profession and allied medical staff, both within this Trust and with external organisations and patients, using judgment to facilitate a successful outcome of all enquiries.

Manage all communication effectively (electronic, paper and telephone) in a confidential manner documenting as appropriate and disseminating information received to their intended recipients in an expeditious manner.

Deal with telephone enquiries from patients, relatives, carers and all staff groups providing information, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.

Deal with concerned relatives/patients with tact, patience and discretion, especially when conveying sensitive information.

Oversee the patient pathway and ensure all necessary appointments, including outpatients, clinics, waiting list etc are arranged on time.

Responsible for managing the elective waiting list and attending meetings regularly to ensure theatre lists are utilised to capacity.

Validating patients ensuring that the RTT/ patient pathway is recorded and updated on all systems adhering to and implementing the Elective Access Policy.

Effective use and knowledge of Trust computerised administration systems (Camis, Nexus, PCS, ICE, Mediviewer, Ultramed, Palantir, Bedboards, ESR) using VDU on a continuous basis.

To participate in training activities of an ongoing nature and in respect of new initiatives.

Work without direct supervision in a conscientious, professional and diligent manner.

Adhere to Trust policies appropriate to role.

Participate in the Trust appraisal system and ensure compliance with mandatory training.

Work in a cost effective manner ensuring lighting, computers, monitors are switched off when not in use, report faults promptly and ensure confidential waste is disposed of in the appropriate containers.

Provide cross cover within the Medical Secretarial Team during absence and follow relevant organisational policies such as notification of sickness absence.

Undertake any other relevant duties requested by the Administration team in kee


  • Medical Secretary

    3 days ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The Oncology Department is seeking to appoint a Medical Secretary to join their busy department.Your main responsibilities will be to provide a comprehensive, confidential and quality medical secretarial service to consultants and junior doctors.

  • Medical Secretary

    1 day ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    Medical Secretary Urology DepartmentGeneral & Specialist Surgery 37.5 hrs per week To work as part of a clerical team to support a defined team of Clinicians. **To provide a comprehensive secretarial and administration support service to the Consultants, medical staff, clinical teams and department on a day-to-day basis.** **Previous applicants need not...

  • Medical Secretary

    2 weeks ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to a team of consultants, clinicians and nursing staff. Key responsibilities include constant liaison with consultant, medical staff, patients, other administration teams, General Practitioners, external bodies, ward staff and...

  • Medical Secretary

    7 days ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    To provide a high quality comprehensive and confidential secretarial and administrative support service to the Consultant and clinical team on a day-to-day basis. You will work independently in an ever changing administrative environment. You will manage numerous workloads with priorities changing daily on a sliding scale. You will be confident in...

  • Medical Secretary

    2 days ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to a team of consultants, clinicians and nursing staff. Key responsibilities include constant liaison with consultant, medical staff, patients, other administration teams, General Practitioners, external bodies, ward staff and...

  • Medical Secretary

    1 day ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    Haematology is a relatively small Department but, extremely busy and fast-paced. We are looking fortwofriendly, personable, pro-active, organised and experienced Medical Secretaries to join our Team. The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to Consultants and...


  • Northampton, United Kingdom Northampton General Hospital Full time

    To co-ordinate the day-to-day management and maintenance of the patient elective pathwayin accordance with the Patient Access Policy. Receive and take telephones calls, taking relevant action and dealing with other enquires, internally and externally. You will problem solve, resolving situations to prevent ongoing issues or complaints within the service. You...


  • Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to a team of consultants, clinicians and nursing staff. Key responsibilities include constant liaison with consultant, medical staff, patients, other administration teams, General Practitioners, external bodies, ward staff and...

  • Support Secretary

    2 days ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    A vacancy has arisen for a Support Secretary/Typist in the Cardiology department at Northampton General Hospital. We are looking for an enthusiastic and experienced Support Secretary/Typist to join our friendly administration team. The post holder will have a good understanding and knowledge of medical terminology with audio typing experience and good...

  • Medical Secretary

    7 days ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The post holder will be required to work as part of the administration team and provide cross cover during periods of staff absence within their existing team and other teams within the Directorate as and when required. This support should normally be provided during the core hours of 8am and 5pm. However, to ensure alignment with the Direct Clinical Care...

  • Locum Medical or Clinical Oncology Consultant

    Found in: Talent UK C2 - 2 weeks ago


    Northampton, United Kingdom Northampton General Hospital Full time

    Job summary Medical or Clinical Oncology Locum Consultant required, we are open to all areas of expertise. Relevant Job plans can be provided for the JD Main duties of the job Initially, the job plan is 10 PAs and includes of Direct Clinical Care, of SPA and 1 in 12 On Call (rota) The successful candidate will be required to undertake...

  • Admin Support

    1 day ago


    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We have a vacancy for a Support Secretary/Typist in the Rheumatology department at Northampton General Hospital. To work as part of a clerical team to support a defined team of Clinicians. Provide a comprehensive, confidential secretarial and administration support service to the Consultants, Medical staff, clinical team and department (thereafter called...


  • Northampton, United Kingdom Northamptonshire Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen for a full time (37.50 hours per week) B3 administrator within the Musculoskeletal (MSK) triage HUB that sits within the patient contact centre (PCC). The post holder will be working in an integrated skill mix team that includes Extended Scope Physiotherapists (ESP), core PCC administrators, First Contact Physiotherapy...


  • Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We have an exciting opening for a Waiting List coordinator to join our established Head and Neck team You will be managing a waiting list, booking patients for Ear, Nose and Throat procedures. Looking after the diaries of several clinicians. You will be looking after a mix of theatre lists and procedures occurring in our Clinic environment. You will be a...


  • Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    Administration Clerk - Part time -22.5 hours/week Elderly Medicine We are looking for an enthusiastic person to join our elderly medicine Department. An eye for detail is essential and the ability to prioritise and organise your workload is also essential. You will have had recent general clerical and office experience and will have excellent computer...


  • Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    To work as part of a clerical team to support a defined team of secretaries, clinicians, nurses and other healthcare professionals. This support should be provided during the core hours of 08:30 to 16:30 unless otherwise specified at local level and should be aligned to the Direct Clinical Care time of the Clinical Team for whom they support. The post...