Medical Secretary

5 months ago

Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

The Haematology Outpatients Department are looking for an experienced Medical Secretary to join the team.

Previous medical secretary or PA experience is essential along with excellent keyboard skills and typing experience.

The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to two Consultant Haematologists and registrar team.

It is expected that applicants will be able to demonstrate a significant level of initiative in organising their workload and in taking decisions and action within clearly defined limits.

Provide a comprehensive clinical secretarial service to the Clinical Team to enable them to carry out their duties in an effective and efficient manner and ensure efficiency in patient care.

Ensure all correspondence for the Clinical Teams, including clinical letters, discharge summaries, medico-legal reports and results are typed and dispatched promptly. The majority of the correspondence will be audio typing.

Provide the focal point of communication for all medical, professional and allied medical staff, both within this Trust and with external organisations, and patients, using judgment to facilitate a successful outcome of all enquiries

Deal with telephone and face to face enquiries from patients, relatives, carers and all staff groups providing information, directing and prioritising queries as appropriate, to ensure efficiency and effectiveness of service delivery.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Deal with concerned patients/relatives with tact, patience and discretion, especially when conveying sensitive information.

On receipt of test/investigation results alert the Clinical Teams of any urgent or abnormal test results ensuring that relevant action is taken.

Oversee the patient pathway and ensuring that all necessary appointments, including outpatients, clinics, waiting list etc. are arranged on time, ensure that clinics are utilised to capacity, diagnostics and tests are processed as requested and that patients receive timely treatment thus meeting the Trust and national standards.

Use the relevant Trust databases and patient administration systems and ensure that all data is correct and up to date.

Coordinate Clinical Teams’ diaries to ensure effective time management.

Record and prepare draft minutes of meetings, specifying decisions made and follow up action required for subsequent approval by the Clinical Team.

Plan and organise a range of meetings and events, including venue, attendees and travel arrangements.

Attend meetings, as required (except clinical performance meetings), to ensure effective communication with all service users.

Demonstration and supervision of workplace activities to other members of the secretarial team as required to maintain a high standard of service to the Clinical Teams.

Provide cross-cover within administration team during absence and follow relevant organisational policies such as notification of sickness absence and participation in individual appraisal.

Ensure confidentiality is maintained in all communications and that documents and other sensitive information are secure at all times.

Contribute to the development of the Directorate, maintain close cooperation and liaison with team members and support the efficient functioning of the Trust as a whole, as required.

Maximise the use of innovative IT systems.

  • Medical Secretary

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

    Job SummaryThis is an exciting opportunity to join our team as a Medical Secretary at Northampton General Hospital. As a key member of our administrative team, you will provide comprehensive clinical secretarial support to our clinical and senior administrative teams, ensuring the smooth and efficient running of our services.Main ResponsibilitiesProvide a...

  • Medical Secretary

    4 weeks ago

    Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

    About the RoleWe are seeking a highly skilled and experienced Medical Secretary to join our team at Northampton General Hospital. As a Medical Secretary, you will play a vital role in providing administrative support to our clinical teams, ensuring the smooth operation of our departments and delivering exceptional patient care.Key ResponsibilitiesProvide...

  • Medical Secretary

    4 weeks ago

    Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

    About the RoleWe are seeking a highly skilled and experienced Medical Secretary to join our team at Northampton General Hospital. As a Medical Secretary, you will play a vital role in providing administrative support to our clinical teams, ensuring the smooth operation of our departments and delivering exceptional patient care.Key ResponsibilitiesProvide...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We are looking to appoint a full-time Medical Secretary/Personal Assistant to provide a comprehensive secretarial and administration service to our Cardiology Service. If you are a willing and enthusiastic individual who would like to join this friendly team we would like to hear from you. To work as part of the clerical team to support a team of...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We are looking to appoint a Full - time Medical Secretary/Personal Assistant to provide a comprehensive secretarial and administration service to our Gynaecology Service. If you are a willing and enthusiastic individual who would like to join this friendly team we would like to hear from you. To work as part of the clerical team to support a team of...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We are looking to appoint a Part-time Medical Secretary/Personal Assistant to provide a comprehensive secretarial and administration service to our Gynaecology Service. If you are a willing and enthusiastic individual who would like to join this friendly team we would like to hear from you. To work as part of the clerical team to support a team of...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We are looking to appoint a full-time Medical Secretary/Personal Assistant to provide a comprehensive secretarial and administration service to our Gynaecology Service. If you are a willing and enthusiastic individual who would like to join this friendly team we would like to hear from you. To work as part of the clerical team to support a team of...

  • Medical Secretary

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Medical Secretary to join our team at Northampton General Hospital. As a Medical Secretary, you will provide administrative support to our clinical teams, ensuring the smooth running of our Anaesthetics, Theatres, Critical Care and Chronic Pain Services department.Main ResponsibilitiesKey...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The Oncology department are looking for Medical Secretaries to join the team. Previous medical secretary or PA experience is desirable along with good keyboard skills and typing experience. The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to Consultants and registrars. It is...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital Full time

    Manage the day to day administration providing an enhanced comprehensive secretarial and administrative service to Oncology Consultants and CNS nurses. Effective use and knowledge of Trust computerised administration systems (Camis, Mediviewer, Nexus) using VDU on a continuous basis. Advanced keyboard skills with ability to concentrate for prolonged periods....

  • Medical Secretary

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom The Saxon Spires Practice Full time

    Job SummaryWe are seeking a highly organized and efficient Medical Secretary to join our team at The Saxon Spires Practice. As a Medical Secretary, you will be responsible for providing administrative support to our healthcare professionals, ensuring the smooth operation of our practice.Main DutiesThe successful candidate will be responsible for:Providing an...

  • Medical Secretary

    2 months ago

    Northampton, Northamptonshire, United Kingdom The Saxon Spires Practice Full time

    About The Saxon Spires PracticeWe are a friendly rural GP practice based over 2 sites in Guilsborough and Brixworth. Our team is dedicated to providing excellent care to our patients, and we are looking for a skilled Medical Secretary to join our team.Job SummaryWe are seeking a highly organized and efficient Medical Secretary to provide administrative...

  • Medical Secretary

    2 months ago

    Northampton, Northamptonshire, United Kingdom The Saxon Spires Practice Full time

    About The Saxon Spires PracticeWe are a friendly rural GP practice based over 2 sites in Guilsborough and Brixworth. Our team is dedicated to providing excellent care to our patients, and we are looking for a skilled Medical Secretary to join our team.Job SummaryWe are seeking a highly organized and efficient Medical Secretary to provide administrative...

  • Medical Secretary

    2 weeks ago

    Northampton, Northamptonshire, United Kingdom The Saxon Spires Practice Full time

    Job SummaryAn opportunity exists for a skilled Medical Secretary to join our experienced secretarial team at The Saxon Spires Practice.Main DutiesThe successful candidate will be responsible for working closely with our current secretarial team, sharing the workload and following practice procedures to ensure timely referrals.About UsWe are a friendly GP...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    We require a hardworking, enthusiastic and experienced medical secretary to join our busy team working within Urology. You will be responsible for providing comprehensive secretarial and administration support to a team of defined clinicians on a daily basis. You should have strong medical secretarial experience, as well as audio typing, to undertake this...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The Oncology Department is seeking to appoint a Medical Secretary to join their busy department. Your main responsibilities will be to provide a comprehensive, confidential and quality medical secretarial service to consultants and junior doctors. To work as part of a clerical team to support a defined team of Clinicians. Providing a comprehensive,...

  • Medical Secretary

    5 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    The Child Health Department are looking for an experienced Medical Secretary to join the team. Previous medical secretary or PA experience is required along with excellent keyboard skills and typing experience. The post-holder will have day to day responsibility for providing a comprehensive, efficient and confidential secretarial service to the Paediatric...

  • Medical Secretary

    7 months ago

    Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    To provide a high quality comprehensive and confidential secretarial and administrative support service to the Consultant and clinical team on a day-to-day basis. You will work independently in an ever changing administrative environment. You will manage numerous workloads with priorities daily on a sliding scale, alongside managing an elective theatre...

  • Medical Secretary

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom The Saxon Spires Practice Full time

    About the RoleWe are seeking a highly organized and efficient Medical Secretary to join our team at The Saxon Spires Practice. As a Medical Secretary, you will be responsible for providing administrative support to our healthcare professionals, ensuring the smooth operation of our practice.Main ResponsibilitiesProvide administrative support to GPs and...

  • Medical Secretary

    3 weeks ago

    Northampton, Northamptonshire, United Kingdom Northampton General Hospital Full time

    Job SummaryWe are seeking a highly skilled and organized Medical Secretary to join our team at Northampton General Hospital. As a Medical Secretary, you will provide administrative support to our clinical teams, ensuring the smooth operation of our medical department.Main ResponsibilitiesProvide comprehensive administrative support to our clinical teams,...