Administrative Assistant
6 months ago
Job Title: Administrative Assistant
Part-Time Administrative Assistant required for Children's Nursery
Location: Northampton
Position: Part-Time Administrative Assistant
Hours: Specify Part-Time Hours, e.g., 25 hours per week (1.00pm-6.00pm)
Footsteps Daycare is a vibrant and nurturing children's nursery dedicated to providing a safe, educational, and fun environment for young children. Our team is passionate about early childhood education and committed to supporting every child's growth and development.
Administration support
- The purpose of the role is to support the nursery director and manager with general office duties, greeting parents and financial/office duties.
- Key Responsibilities:
- Greet and assist visitors in a professional and friendly manner.
- Answer, and deal with phone calls, directing phone calls to appropriate personnel.
- Maintain office supplies inventory by checking stock and placing orders.
- Assist in scheduling and following up on meetings and appointments.
- Reconcile customer records on Xero and maintain a spreadsheet of payment plans.
- Produce invoices for services using Xero
- Balance Xero petty cash and upload receipts
- Perform Xero data entry and update records as needed.
- Grants and claims for benefits
- To follow up and book appointments for prospective parents.
- To supervise the office in the management’s absence, ensuring the security is paramount.
- Maintaining and updating children’s and staff records.
- To provide administrative support to the nursery manager and staff.
- To support and give advice to parents with regards to help with paying for childcare. E.g tax free childcare, universal credit.
- Perform clerical tasks such as filing, photocopying, and scanning documents
Entry requirements
- Proficiency in Microsoft Office. (Excel and word in particular)
- Experience using Xero (or similar, such as Sage or QuickBooks) an advantage
- Good time management skills and the ability to prioritise tasks.
- Ability to work independently.
- Positive attitude and willingness to learn.
- Strong attention to detail and accuracy.
- Confident in communicating with clients and other professionals. (parents/carers)
- Excellent telephone communication skills.
- Ability to communicate professionally and proficiently in English.
**Job Type**: Part-time
Pay: £17,250.00-£17,950.00 per year
Expected hours: 25 per week
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- A-Level or equivalent (required)
**Experience**:
- Customer service: 2 years (required)
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: Administrative Assistant - Part-time (1.00pm-6.00pm)
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