Administrative Assistant

7 months ago


Northampton, United Kingdom Postworks Limited Full time

**Job Title: Administrative Assistant**

Type: Full-time, Permanent, 37.5 hours per week (Apprenticeship considered)

**Salary**: £15,000 (Apprenticeship) - £23,500

Hours: 9.00 - 17:30

Location: Northampton

Benefits: 24 days holiday + bank holidays + company provided lunch + employee share scheme + personal development budget + pension + great team and friendly working environment + clear progression opportunities

**Job Summary**:
We are a dynamic and rapidly growing hybrid mail company, offering innovative solutions to send and receive physical mail seamlessly. We're committed to providing excellent service to our customers and a rewarding work environment for our staff. As we expand, we're seeking a proactive and organised Administrative Assistant to join our team and support the smooth running of the office.

**The Company**:
Postworks is a progressive private-equity backed start-up, providing an online platform for sending and receiving post.

We are responsive to customer needs and working toward the mission of always being a pleasure to do business with. We like to challenge processes, push boundaries and do things differently.

**The Role**:
This role reports to the COO and can be arranged as an apprenticeship.

You’ll know if you’re a good fit if the below sounds like you:

- “Organised” is your middle name and you can annihilate a task list.
- You like working on behalf of people
- Your attention to detail is second to none and you’re the first to spot all the differences
- You know your way around a computer without the need of a treasure map.
- You love a routine and knowing what you’re going to be doing day to day
- You don’t mind pulling together as a team to get the job done.
- You are a member of the grammar police - you never let those stray commas get away

If you’re this awesome, you could be Postworks awesome.

**Key Responsibilities**:

- Administrative Support
- Assisting in the preparation of documentation and reports under the guidance of senior staff members.
- Handling inbound mail and digitally distributing it to the appropriate individuals or filing it accurately for future reference.
- Conducting data entry and data cleansing tasks to ensure accurate and up-to-date records.
- Assisting with purchasing activities, following established guidelines and seeking guidance when needed.
- Updating digital record-keeping systems and maintaining accurate and organised files.
- Ad Hoc administrative tasks as and when required
- Receptionist duties
- Managing visitor arrivals and departures, ensuring a warm and professional welcome to our office.
- Answering inbound calls and providing polite and efficient assistance or redirecting calls as necessary.
- Recording deliveries and making sure they get to the correct person
- Office upkeep
- Working with the cleaners to maintain the cleanliness, safety, and functionality of the office space to create a conducive working environment. This might look like, filling up the coffee machine, filling and emptying the dishwasher, carrying out an office supplies stocktake etc
- Coordinating and arranging office lunches or meals as required, ensuring a smooth and enjoyable experience for all employees.
- Following the company's data security policies.

**What we offer you**

The opportunity to be part of an award winning business that looks after its people. From monthly rewards to an annual all-expenses paid holiday, we reward big for big performance.

We’re growing quickly in an industry that is posting 10bn letters per year, which means you will have the opportunity to grow too.

**What you offer us**

You'll be a friendly face, helping to build great relationships and creating a positive vibe in the workplace. You will fit in well to our diverse and dynamic team, adding value with your unique perspective and ideas.

We will be impressed by your hardworking nature and your commitment to delivering top-notch results. You will believe honesty is integral to maintaining a transparent, respectful, and productive work environment too.

Finally, we will love your readiness to ask questions. It shows your commitment to learning, your eagerness to get things right, and your dedication to understanding the nuances of our business.

**Must haves**:

- GCSE grade 4 or above in English and Maths
- Excellent verbal and written communication skills in English.
- Strong attention to detail and accuracy in carrying out tasks.
- Proficient computer skills, including knowledge of G Suite and basic data entry would be desirable.
- Professional and friendly telephone etiquette.
- Good organisational and time management abilities.
- Ability to work effectively both independently and as part of a team.
- Willingness to learn and adapt in a fast-paced environment.
- Positive attitude and a strong commitment to providing outstanding service.

**You may have experience in the following roles**:
Office Junior, Admin Assistant, Receptionist, Secretary

App



  • Northampton, United Kingdom Footsteps Daycare 2018 Ltd Full time

    Job Title: Administrative Assistant Part-Time Administrative Assistant required for Children's Nursery Location: Northampton Position: Part-Time Administrative Assistant Hours: Specify Part-Time Hours, e.g., 25 hours per week (1.00pm-6.00pm) Footsteps Daycare is a vibrant and nurturing children's nursery dedicated to providing a safe, educational, and...


  • Northampton, United Kingdom Interaction Recruitment Full time

    Job Title: Administration Assistant **Salary**: £19,000 per annum Location: Northampton Hours: Monday-Friday, full time Interaction recruitment have an exciting opportunity for a professional highly organised individual to join a great company who value their staffs commitment and development pathway. Where you start will not be where you finish with...


  • Northampton, United Kingdom AAT GB Ltd Full time

    **Administrative assistant** **AAT GB Ltd** **Northamptonshire (Weedon)** **Upwards of £19000 based on experience** **Full time Monday-Friday** **Office based** Want to make a difference to people’s lives? We are pioneers in adaptative equipment to help disabled people quickly and safely live a better quality of life, with a 20 year track record...


  • Northampton, United Kingdom Excel Drainage Ltd Full time

    Join our dynamic team as an Administrative Assistant specialising in reviewing footage of drainage works. Your key responsibility will be to meticulously analyse video recordings and create detailed transcripts summarising the events. **Responsibilities**: - Review and analyse drainage works footage. - Accurately transcribe verbal and visual content from...

  • Paralegal Assistant

    1 month ago


    Northampton, Northamptonshire, United Kingdom CV-Library Full time

    This role presents an exciting opportunity for a highly organised Paralegal Assistant - Administration to join our team in Northampton. As an Administrative Support Professional, you will provide comprehensive support to our Fee Earners, ensuring they can focus on delivering exceptional results. With a strong background in legal administration and excellent...


  • Northampton, United Kingdom Carbon Factory Full time

    On-going training will be provided with the view to develop your technical and product knowledge. **Job Role**: - Processing sales orders and issuing order acknowledgments. - Coordinating deliveries (FedEx, DHL etc) with customers and providing them with regular updates on progress. - Providing general support to management and the company, assisting...


  • Northampton, United Kingdom Retail Technology Services Full time

    Administration Assistant We are looking for someone proficient in administration to join our busy office-based team. As an administration assistant you must have a methodical approach to the workload, be well organised and able to forward plan but also be able to respond effectively when time constraints make it necessary. **Overview of Duties;** **_Stock...


  • Northampton, United Kingdom A1 Autocare Ltd Full time

    Job Overview: **Responsibilities**: - Greet and assist customers in a professional manner - Answer and direct phone calls - Perform clerical duties, including data entry, providing quotes, filing, and organizing documents, liaising with suppliers to order parts, producing invoices and taking payments. - Manage office supplies and equipment inventory -...


  • Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

    Are you able to improve patient experience and care by providing clear and efficient administration support? The Therapies Department at Northampton General Hospital is looking for an enthusiastic and proactive Administration Assistant to join their dynamic team. We care for patients across a wide range of settings including inpatient acute adult...


  • Northampton, Northamptonshire, United Kingdom This is an IT support group Full time

    Job Title: Administrative Assistant - HealthcareThis is an opportunity to work in a computerized environment with a patient appointment and record system linked to other clinics.The ideal candidate will possess IT skills, knowledge of Microsoft Office, and previous experience in an administrative role in a healthcare setting.Job Description:Provide...


  • Northampton, United Kingdom RETAIND Ltd Full time

    **Administration & Accounts Assistant** Northampton, Northants £24,500 per annum Permanent position A well-established, successful Engineering company based in Northampton, are currently looking for an Administration & Accounts Assistant to work closely with the HR & Finance Manager carrying out general admin & accounts duties to ensure the daily smooth...


  • Northampton, United Kingdom Northamptonshire Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Receptionist/Administrative Assistant to work within the Community Mental Health Team. We are seeking an individual who is enthusiastic, compassionate, flexible and creative in their approach and can work alongside clinical staff and the wider multi-disciplinary team to provide quality and effective administrative...


  • Northampton, United Kingdom Dream Transport Solutions Ltd Full time

    Dream Transport solutions are a well established & expanding haulage company. We are looking for an enthusiastic administrative assistant to join our team based at our Northampton office. Duties will include: - Assisting the managers with daily operations & liaising with drivers - Keeping files & records up to date - Organising meetings & bookings -...


  • Northampton, United Kingdom Northamptonshire Healthcare Foundation Trust Full time

    To act as the first point of contact for anyone accessing the Community Mental Health Team on reception and support the administrative function enabling effective and efficient services to be delivered to patients and families. To provide a quality and professional front of house reception service to patients, family and staff attending the department. To...


  • Northampton, United Kingdom Elite Outbound Enforcement LTD Full time

    Job Overview This is an opportunity to join a rapidly evolving small business working with multiple clients across the enforcement sector. Elite Outbound Enforcement are a virtual debt recovery agency working on a range of debt types including Council Tax, Parking fines, High Court and Sundry debt. We are looking for a fresh energetic workforce looking to...


  • Northampton, United Kingdom Northampton General Hospital Full time

    Hand Therapy and Enablement Centre Provide a reception service for the Hand Therapy and Enablement Centre outpatient services. Receiving patients, medical records, booking appointments and maintaining the clinic diary. Receive and distribute information relating to patients appointments and clinical reports. Complete template letters to patients and health...


  • Northampton, Northamptonshire, United Kingdom CV-Library Full time

    We are seeking an Administrative Assistant - Clinical Services to join our team at CV-Library. As an Administrative Assistant, you will be responsible for providing administrative support to our clinical services team. This includes formatting reports and documents, taking dictation, arranging meetings and appointments, and maintaining accurate records.Job...


  • Northampton, Northamptonshire, United Kingdom Pertemps Full time

    Pertemps is a well-established recruitment agency, and we are currently seeking an experienced Administrative Assistant - Customer Service to join their team in Northampton. The successful candidate will be responsible for providing administrative support to the contract and its customers.The estimated salary for this role is £26,000 - £31,000 per annum,...


  • Northampton, Northamptonshire, United Kingdom Pertemps Northampton Full time

    We are seeking a skilled administrative professional to join our team at Pertemps Northampton as a Rural Property Administrative Assistant. This is an excellent opportunity to contribute to the success of our client based in Northampton.About the RoleLiaise with clients in person and via telephone, providing exceptional customer service and communication...


  • Northampton, Northamptonshire, United Kingdom Pertemps Northampton Full time

    Pertemps Northampton is seeking an Administrative Assistant with a legal background to join our team. This is an excellent opportunity to leverage your secretarial skills and experience in a busy law firm setting.Key Responsibilities:Manage client files, preparing correspondence, and maintaining accurate recordsProvide exceptional administrative support to...