Office Services Administrator

2 weeks ago

Norwich, United Kingdom Ashtons Legal Full time

**The Firm**

Ashtons Legal is a growing firm in the East of England with a focus on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond.

We are a friendly and supportive team of professionals working together to make sure our clients get the best advice possible. Our firm has a flexible reward and benefits structure and a culture of openness with an innovative leadership looking to the future

**The Office Services and Facilities Team**

Our Office Services and Facilities teams are in place to support all of our colleagues with the day-to-day running for the office - enabling them to deliver a smooth service to our clients. As a team, we are responsible for delivering all front of house, postal and admin services in all locations. Our team also have Health and Safety, Manual Handling and First Aid responsibilities and you will be expected to take on these duties, with the necessary training.

**The Role**

The Central Office Services team provide invaluable admin support to our divisions.

On a day-to-day basis, you will be responsible for supervising a small team to deliver the following services:
**Post Services**
- Sorting incoming post, scanning and distributing the post to the correct teams and divisions
- Preparing outgoing post ready for collection at the designated time
- Franking of our mail, making sure all couriered and DX items are signed for and dealt with correctly
- Ensuring that any cross office post is ready for collection at the designated time
- Resolving, as far as possible, the owner of any unclaimed mail

**Reprographics**
- Providing photocopying and binding services when requested to all the teams, taking ownership of each reprographics job produced and ensure end users are informed about the production of their work and that deadlines are met. Quality checking all work completed
- Scanning of all documents, including the preparation of electronic and hard copy court bundles and bibles
- PDF Amendments

**Filing, Archiving and Retrieval**
- Assisting the team with archiving; sending and retrieving boxes as needed
- Document management including the maintenance and timely updating of paper files and appropriate online filing systems; creating electronic files on the relevant systems where this isn’t in place

**Office Services**
- Maintaining sufficient stationery and refreshment supplies within a budget.

**Reception Duties**
- Providing reception duties for client meetings, including organising refreshments for meetings when necessary
- Ensuring equipment required for client and internal meetings is set up and tested ahead of time

Full training on equipment used will be provided

It may be necessary to update tasks and responsibilities and introduce new processes from time to time.

**Knowledge, skills and experience required**

We would like you to have the following skills and experience:

- Strong attention to detail
- A methodical approach to you work, even when dealing with routine tasks
- A pride in your work
- Strong communication skills - the ability to liaise effectively and professionally with external and internal clients
- Be committed to building relationships with the legal teams
- Ability to work on own initiative, following set instructions but without supervision
- Able to work well under pressure and with often conflicting deadlines
- Computer literate with a working knowledge of Microsoft Office and Outlook (training will be provided for firm-specific software)
- Flexible attitude to working alongside different team members
- Ability to use own initiative to solve problems on the job

**This is an entry level, permanent, full time role.**

**Pre-employment screening**:
Should we make you an offer of employment, we will be carrying out pre-employment screening.

These checks will relate to professional and academic qualifications, references from previous employers, social media checks, your eligibility to work in the UK, disciplinary search with the Solicitors Regulation Authority (SRA). We will also carry out a DBS search (Disclosure and Barring Service) which checks for any previous criminal convictions. Some roles at Ashtons Legal require a financial background check to be carried out.

Please be assured that we will not be carrying out any checks prior to your formal acceptance of our offer and your confirmation of resignation.

The employment screening process will fully comply with Data Protection and other applicable laws.

  • Administration and Donations Officer

    5 days ago

    Norwich, United Kingdom Leeway Domestic Violence & Abuse Services Full time

    **Administrator and Donations Officer** **37 Hours per week** **Salary £20,972** **Job Purpose**: - To provide direct administrative support to the organisation - To maintain Leeway’s administrative systems, including supporting and helping to maintain I.T and telecoms - To coordinate donations, including organising and maintaining the donations...

  • Temporary Customer Service Administrator

    4 weeks ago

    Norwich, United Kingdom First Recruitment Services Limited Full time

    **Position: Temporary Customer Service Administrator**: - **Salary: £11 per hour**: - **Location: Hethel, Norfolk**: - **Hours: Monday - Friday 7.45am - 4.45pM/Friday 8am - 12.30pm** **The role** First Recruitment Services are partnered with a global manufacturing and distribution company, seeking a temporary logistics administrator. **Duties and...

  • Customer Services Administrator

    1 week ago

    Norwich, Norfolk, United Kingdom Select Full time

    Are you passionate about providing exceptional customer service? Do you thrive in managing detailed administrative tasks to ensure a seamless customer experience? My client are seeking a proactive Customer Service Administrator to join their dedicated team. This role reports directly to the Customer Service Manager and is instrumental in managing and...

  • Customer Services Administrator

    1 week ago

    Norwich, United Kingdom Select Full time

    Are you passionate about providing exceptional customer service? Do you thrive in managing detailed administrative tasks to ensure a seamless customer experience? My client are seeking a proactive Customer Service Administrator to join their dedicated team. This role reports directly to the Customer Service Manager and is instrumental in managing and...

  • Project and Administration Officer

    4 weeks ago

    Norwich, United Kingdom Norwich University of the Arts Full time

    **We are seeking to appoint a Project and Administration Officer to join the University at an exciting time in our history. We are a year into our new Strategy and are making progress in a number of new areas as we work towards our strategic aspirations.** **The postholder will join our Professional Services team supporting the University’s Senior...

  • Senior Administrative Officer

    4 weeks ago

    Norwich, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - 70103** **£23,637 - £29,046** **Norwich**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams. The...

  • Senior Administrative Officer

    4 weeks ago

    Norwich, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 264781**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Customer Services Administrator

    4 weeks ago

    Norwich, United Kingdom LEES Accountants Full time

    LEES is a dynamic, supportive and sociable place to work. We will continually support, invest and encourage your training and development. We are looking to recruit an experienced administrator to be based at our Norwich office. LEES Accountants assists its clients comprising individuals, sole traders, directors, OMBs and limited companies of varying...

  • Security Administration Officer

    2 days ago

    Norwich, Norfolk, United Kingdom MSI - Defence Systems Limited Full time

    Security and Administration Officer TYPE: FTC for 3-6 months (potentially will go permanent for the right candidate) HOURS: 37½ hours per wk – Mon – Thurs 0815 – 1700/ Fri 0815 – 1245 (Overtime hours possible) Do you have experience working within a highly confidential senior administrative role? If so, we have an exciting brand new position...

  • Customer Services Administrator

    2 days ago

    Norwich, Norfolk, United Kingdom Select Appointments Full time

    Are you passionate about providing exceptional customer service? Do you thrive in managing detailed administrative tasks to ensure a seamless customer experience? My client are seeking a proactive Customer Service Administrator to join their dedicated team. This role reports directly to the Customer Service Manager and is instrumental in managing and...

  • Office Junior/administrator

    4 weeks ago

    Norwich, United Kingdom REEF Recruitment Full time

    **Office Junior/Administrator - General Insurance** Aylsham Our client is an independent insurance company based in Aylsham, dealing in many specialist lines. They are seeking an administrator to join their team. This is an excellent opportunity to join a small, happy team with opportunities to learn and progress. Monday to Friday and weekend work on a...

  • Trainee Client Services Administrator

    3 weeks ago

    Norwich, Norfolk, United Kingdom Service Service Employment Agency Limited Full time

    My client is a Norwich based Wealth Management company who provide investment and retirement advice to a High Net Worth client base. To support the Financial Planning Partners by providing back-office support where required, whilst working with the administration team. To learn all aspects of the administrative work involved in a busy financial services...

  • Customer Service Administrator

    2 days ago

    Norwich, Norfolk, United Kingdom Select Appointments Full time

    Are you passionate about providing exceptional customer service? Do you thrive in managing detailed administrative tasks to ensure a seamless customer experience? My client are seeking a proactive Customer Service Administrator to join their dedicated team. This role reports directly to the Customer Service Manager and is instrumental in managing and...

  • Security and Administration Officer

    2 days ago

    Norwich, Norfolk, United Kingdom MSI - Defence Systems Limited Full time

    JOB TITLE: Security and Administration Officer TYPE: FTC for 3-6 months (potentially will go permanent for the right candidate) SALARY: Competitive HOURS: 37½ hours per wk – Mon – Thurs 0815 – 1700/ Fri 0815 – 1245 (Overtime hours possible) Do you have experience working within a highly confidential senior administrative role? Are you looking...

  • Patient Services Administrator

    7 days ago

    Norwich, United Kingdom Lawson Road Surgery Full time

    We are looking for someone to join our fast-paced, friendly and dynamic Patient Service Team. This is a demanding role, so you will need to be confident, highly organised and good at multi-tasking. Our Patient Services Administrators are the first point of contact either on the telephone or face to face and they assist our patients in receiving the right...

  • Service Support Administrator

    7 days ago

    Norwich, United Kingdom North Norfolk Primary Care Ltd Full time

    You will be required to work across various patient facing clinical services. High levels of organisation, professionalism and the ability to work autonomously are required for this role. NNPC has commissioned a variety of Primary Care Services. The Successful candidate will work administratively within some of our contracted services.

  • Trainee Client Services Administrator

    3 weeks ago

    Norwich, Norfolk, United Kingdom Service Service Employment Agency Limited Full time

    My client is a Norwich based Wealth Management company who provide investment and retirement advice to a High Net Worth client base. a boutique practice that believes in putting their strong client base at the forefront of all that they do. To support the Financial Planning Partners by providing back-office support where required, whilst working with the...

  • Plant Administrator

    4 weeks ago

    Norwich, United Kingdom Eco2 Management Services Limited Full time

    **Plant Administrator** Eco2 Management Services Ltd (EMSL) is looking for a Data Analyst to provide a high level of administrative support to the EMSL site team that is managing two greenhouse schemes in Norfolk and Suffolk. The aim is to assist in the smooth operation of daily tasks in a positive and creative way. The role would be home-based but would...

  • Administrator

    4 weeks ago

    Norwich, United Kingdom McCarthy Stone Full time

    McCarthy Stone are seeking an organised, proactive, and service focused **Administrator** to play a vital role in our **Daisy Hill Court** development in, **Eaton near Norwich, Norfolk** to help to enrich the lives of our homeowners! **Salary: £10.56** per hour **Hours: 15 per week, all year round** McCarthy Stone have a wealth of support and benefits...

  • Administrator

    4 weeks ago

    Norwich, United Kingdom Huli hang Full time

    Job Summary: **Responsibilities**: - Maintain and update office records and files - Assist with data entry tasks and maintain accurate records - Manage office supplies and inventory - Coordinate meetings, appointments, and travel arrangements - Prepare reports, presentations, and other documents as needed - Assist with basic bookkeeping tasks using...