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Shipping Imports Coordinator

4 months ago

York, United Kingdom Gear4Music Full time

**Our Story**

As one of the fastest-growing retailers of musical instruments and equipment, Gear4music is proud to be at the forefront of the music industry. We are more than just a retailer. We are a community of music enthusiasts who are committed to providing the best possible online shopping experience for our customers. Our passion for music drives us to constantly innovate and improve our offerings, and we are always looking for talented individuals who share our vision.

**Your part in the performance**

You will be experienced in managing import shipments from start to finish. You enjoy the detail and are meticulous in your planning. You will have strong communication skills and able to build good working relationships with other teams in the business.

As part of our dynamic Own Brand team, you'll play a vital role in managing all import shipments from start to finish. Working very closely with our accounts department you will take responsibility for setting up all import payments. You will also work closely with our buyers, factories, designated forwarders/hauliers, and our five warehouses in the UK and across Europe to ensure goods are shipped, paid for, and delivered according to our requirements.
- Booking & confirming schedules.
- Processing shipping documentation and providing Trade Tariffs.
- Setting up all import payments via our online banking portal.
- Reviewing In-Transit Reports and updating records where necessary.
- Ensuring deliveries are arranged with the warehouses and are ready to be booked in.
- Working closely to our company SOP.
- Regularly reviewing shipping rates & gathering quotes for ad hoc shipments.
- Collating and distributing delivery forecasts to our three warehouses.
- Ensuring our records and delivery dates are accurate and up to date.
- Organising stock movements between our five warehouses.

**Your Skills and Experience: What We're Looking For**
- Previous experience of Shipping, importing/exporting experience is essential for this role.
- Process driven with a meticulous attention to detail.
- Strong and clear communication skills.
- A dynamic work ethic with the ability to work under pressure.
- Microsoft Excel and reporting skills.
- Ability to work autonomously, so must be proactive and self-motivated.
- Ability to plan and manage workload efficiently.
- Problem solving mindset.

**What we'll give you**

Alongside the benefit of working with a fantastic bunch of talented people, we want to help you get the most out of your work and your free time, setting clear objectives and providing development opportunities, whilst ensuring your general wellbeing is at the forefront of our minds.
- A generous discount scheme if you want to buy a product from us.
- Health Assured Employee Assistance Programme, helping you to manage personal issues at work and at home.
- A discounted on-site café and bar at HQ.
- An employee referral scheme.
- Development opportunities and regular one to ones.

Plus, all the usual things you’d expect:

- Employer pension scheme.
- Eyecare vouchers.
- Cycle to work scheme.
- Company sick pay scheme.
- Enhanced maternity & paternity pay.
- A relaxed dress code and great coffee machine.