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Team Administrator

4 months ago

Gaydon, United Kingdom Jaguar Land Rover Full time

REQ ID: 118047
JOB TITLE: Team Administrator (Indirect Procurement)
SALARY: £28,200 - £37,300
POSTING END DATE: Tuesday 15th August 2023
LOCATION: Gaydon

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

**The Opportunity**:
An exciting opportunity has arisen to join the Indirect Procurement Operations team and will require an experienced administrative individual to support the performance of the Category Procurement teams.

Reporting to the Operations Manager, the Team Administrator will join a team of seven other individuals to drive the Indirect Procurement teams to deliver our business objectives.

**WHAT TO EXPECT**
**The Role**:

- Act as one point of contact for the Indirect Procurement team on general queries related to procurement process or wider department issues
- Responsible procurement approver for emergency payments for all business departments - liaising with stakeholders, buyers and finance to ensure the process is followed correctly
- Responsible for P2P process for the department and other business areas where appropriate via SAP and PCARD
- Account management (including P2P) of Lyreco for stationary provision to all JLR UK sites
- Co-ordinate the vendor master process for the department - working with the vendor master team to manage priorities, supporting buyers with the validation and completion of documentation and training on the process, and liaising with suppliers and stakeholders where relevant
- Provide administrative support to the Category Procurement teams
- Provide administrative support in the entry, manipulation and reporting of data
- Provide PA support to the Procurement Director including diary management, booking travel, and receipting expenses
- Liaising with colleagues and external contacts to book travel and accommodation.
- Book venues, catering, and general events logistics
- Assist with the coordination and organisation of supplier events when required
- Attending meetings, taking minutes, and circulating notes
- Undertake any other work as directed by their line manager in connection with their job as requested

**WHAT YOU'LL NEED**
**Experience Required**:

- Previous experience working in an administration role
- Proficient analytical and problem-solving skills
- Proven ability to work in a fast-paced, changing organisation
- Detail orientated with good organisational skills
- Comfortable with data management
- Excellent IT skills - particularly with Microsoft Office
- Effective communication skills, both within immediate team and with other departments

**SO WHY US?**

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family and membership of a competitive pension plan. All this and more makes JLR the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At JLR, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

JLR is committed to equal opportunity for all.