![Centred (Scotland)](https://media.trabajo.org/img/noimg.jpg)
Personal Assistant and Administrator
4 weeks ago
**JOB DESCRIPTION & PERSON SPECIFICATION**
**PA TO CHIEF EXECUTIVE /OFFICE ADMINISTRATOR**
**BACKGROUND**
Centred(Scotland) is a progressive charitable Company based in the Highlands that supports people through mental ill health towards mental well-being.
**LOCATION**:Head Office, 59 Tomnahurich Street, Inverness, IV3 5DT
**REPORTS TO**: Chief Executive
**REMIT**:
- Personal Assistant to Chief Executive.
- Ensuring the effective administration of Head Office
- Working closely with all other administrative staff at Head Office and services within Centred(Scotland).
**SALARY**:£22,204 - £23,150 (pro rata)
**HOURS**: 25 per week. Normal office hours: 9.00am - 2.00pm, Monday to Friday
**KEY TASKS**
- Provide administrative support to the Chief Executive including but not exclusively:
- acting as a first point of contact: dealing with correspondence and phone calls and managing CEO diary.
- managing diaries and organising meetings and appointments.
- booking and arranging travel, transport and accommodation.
- organising events and conference
- word processing, compiling and preparing reports, presentations and correspondence.
- Provide minute taking at Management Team, Board and Committee meetings.
- Supporting other head office departments including fundraising and communications as necessary
- Organise the office layout and maintain supplies of stationary and equipment.
- Maintain condition of office and organise any repairs.
**PERSON SPECIFICATION**
**Critical Competencies**
- Excellent interpersonal and communication skills.
- Ability to work with Microsoft Office Suite to advanced level.
- Ability to work with people at all levels.
**Experience & Qualifications**
- Excellent organisational and time-management skills
- knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly-used office packages
- strong IT and typing skills
- the ability to prioritise tasks and work under pressure
- good teamworking skills and the confidence to lead and motivate a team
- the ability to manage your workload and supervise others concurrently
- excellent interpersonal, oral and written communication skills
- attention to detail
- flexibility and adaptability to changing workloads
**SUMMARY OF TERMS & CONDITIONS**
The post holder will hold a current PVG scheme membership/police check or will secure this prior to commencement in post as directed.
The post holder will participate in monthly supervision sessions and will have an annual appraisal.
The list of duties in this job description is not intended to be exhaustive but highlights a number of the major tasks of the post. You may be required to undertake additional duties, which might reasonably be expected of you and which form part of the function of the post.
**Job Types**: Part-time, Permanent
Part-time hours: 25 per week
**Salary**: £22,204.00-£23,150.00 per year
**Benefits**:
- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Work authorisation:
- United Kingdom (required)
Work Location: One location
Application deadline: 27/02/2023
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