Facilities Administrator/receptionist

3 months ago


Leeds, United Kingdom Sopra Steria Full time

Would you enjoy being “the face” of a large organisation and creating a professional and welcoming first impression? If so, we are looking to recruit a part time Facilities Administrator/ Receptionist to complete a 12 month fixed term contract.

You will be part of the Property & Facilities Department where you will create a welcoming environment for colleagues as well as providing administrative support to operational requirements.

The role will be based in our brand-new office in the heart of the White Rose Centre, Leeds. It’s designed to provide a flexible and comfortable working environment, which you will help maintain. We offer free onsite parking as well as excellent public transport links. Our office is equipped with a high tech coffee machine and other free perks such as tea, breakfast items (cereals, fruit) and themed days

The site also boosts an onsite canteen with home cooked meals daily subsided by 35%, as well as an outdoor gym and pre organised yoga classes. We really go above and beyond to ensure our staff are looked after.

**What you’ll be doing**:

- Supporting security with access control, ensuring only permitted people come in to building and assisting colleagues who have forgotten access cards
- Collaborating with on site security by logging in all new starters/ contractors/ visitors etc for a smooth arrival process
- Receiving, collecting incoming/outgoing mail, assisting with deliveries, and courier consignments
- Preparing meeting rooms for the day and prepare booking sheets for next day
- Making sure communal areas are fit for purpose whilst logging maintenance with landlords and maintenance team
- Assisting with H&S/ environmental audits and ensuring documents are completed and stored in the right place for audits

**What you’ll bring**:

- A background in customer facing roles, delivering a friendly and professional service
- Excellent customer service skills and a passion for interacting with colleagues and customers
- Strong administrative and IT skills, more specifically MS Office software (Outlook, Word and Excel)

**It would be great if you had**:

- Previous experience in a receptionist or facilities role
- Relevant H&S qualifications

If you are interested in this role but not sure if your skills and experience are exactly what we’re looking for, please do apply, we’d love to hear from you

**Employment Type**: Part-time, 12 month FTC
**Location**: Leeds
**Security Clearance Level**: BPSS
**Internal Recruiter**: Mark
**Salary**: £23,000 FTE (Based on 37.5 hours)

**Benefits**: 25 days annual leave with the choice to buy additional days, life assurance, pension, and generous flexible benefits fund

**Loved reading about this job and want to know more about us?**

NHS Shared Business Services (NHS SBS) was created by the Department of Health and Social Care to deliver corporate services to the NHS. A unique joint venture with Sopra Steria, a European leader in digital services and software development, we make life easier for NHS employees, patients, and suppliers, and deliver value for money to the taxpayer. Proud members of the NHS family, we provide finance & accounting, digital, procurement and workforce services to more than half the NHS in England, and our solutions are underpinned by cutting-edge technologies and our teams’ expertise, in-depth understanding of the NHS, and commitment to service excellence.

We share common values and unity of purpose with the rest of the NHS family, are committed to being a force for good, and are dedicated and empowered to act responsibly and sustainably at organisational, team and individual level.

Would you like to join us on our journey?



  • Leeds, United Kingdom Gibson Hollyhomes Full time

    **Office Administrator/Receptionist** **Leeds City Centre** **£22,000 - £25,000** **As an Office Administrator/Receptionist your duties will include**: - Assist the Office Manager in the day to day running of the office - Manage meeting room booking requests, providing refreshments where necessary - Assist with setting up of onsite events - Managing...


  • Leeds, Leeds, United Kingdom Huntress Full time £30,000

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Huntress. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our office facilities.Key ResponsibilitiesManage and maintain accurate records of health and safety documentation, ensuring...


  • Leeds, United Kingdom Atalian Servest Full time

    **Job Reference: GRP/SC/29-08/939** **Job Title: Receptionist / Facilities Assistant** **Site Address: 1 Whitehall Quay, Leeds** **Postcode: LS1 4HR** **Pay Rate: £11.50** **Contract**:Permanent** **Hours per week: Monday,Tuesday,Wednesday,Thursday,Friday - 08:00 - 05:30 - 47.5 hours per week** **Business Overview** Atalian Servest and OCS have...


  • Leeds, United Kingdom Catch 22 Full time

    Our client, a large corporate facilities service provider in **Garforth** (Leeds LS15), are looking to appoint a Facilities **Front Desk Receptionist** to work on the front desk within a modern office space. Core responsibilities of the **Front Desk Receptionist** role include: - Warmly and professionally welcoming visitors and clients, serving as their...


  • Leeds, United Kingdom Hair Growth Centre. Full time

    A brilliant opportunity has arisen for a warm, friendly and outgoing full time receptionist to join our lovely team. You must be well presented and enthusiastic, with a natural flare for excellent customer service; someone who is able to build up a rapport with our clients. Training will be provided for the right individual, and please understand we would...


  • Leeds, United Kingdom Roundhay Accountants Ltd Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist. As the first point of contact for our company, the Receptionist plays a crucial role in providing excellent customer service and ensuring smooth office operations. This is a full-time position with regular office hours. **Duties**: - Greet and...


  • Leeds, Leeds, United Kingdom Huntress Full time

    About HuntressHuntress is a specialist organisation that requires a dynamic and enthusiastic Facilities Coordinator to join their team based in central Leeds.This is a newly created role that will initially be a 6-month Fixed Term Contract, with the possibility of extension.This is an exciting opportunity to join an international organisation and the...


  • Leeds, Leeds, United Kingdom Huntress Full time

    About HuntressHuntress is a specialist organisation that requires a dynamic and enthusiastic Facilities Coordinator to join their team based in central Leeds.This is a newly created role that will initially be a 6-month Fixed Term Contract, with the possibility of extension.This is an exciting opportunity to join an international organisation and the...


  • Leeds, United Kingdom IDA RECRUITMENT LTD Full time

    A renowned City Law firm based in Leeds are looking for a Receptionist/ Administrator to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients. The Receptionist/ Administrator starts ASAP. The working hours for this Receptionist/ Administrator role...


  • Leeds, United Kingdom IDA Recruitment Ltd Full time

    A renowned City Law firm based in Leeds are looking for a Receptionist/ Administrator to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients. The Receptionist/ Administrator starts ASAP.The working hours for this Receptionist/ Administrator role...

  • Receptionist

    3 months ago


    Leeds, United Kingdom Samara Group Limited Full time

    Job Title: Hotel/Apartment Receptionist Location: Mansio Suites, 117 The Headrow, Leeds We are currently seeking a highly motivated and experienced Receptionist to join our team at the prestigious Mansio Suites in Leeds. As a Receptionist, you will play a vital role in ensuring our guests and tenants have a seamless and enjoyable experience from the moment...

  • Receptionist

    5 months ago


    Leeds, United Kingdom Arthington Medical Centre Full time

    We are seeking for a Medical Receptionist and Administrator to join our caring, friendly and busy practice at Arthington Medical Centre. The role of the medical receptionist and administrator will include responding to telephone queries, booking appointments, receiving patients at the reception desk and a host of administrative duties, for example scanning...


  • Leeds, United Kingdom Leeds City Council Full time

    Information for Applicants **Tadcaster Grammar School** **Be Your Best Self** 11-18 Mixed Comprehensive Headteacher: Mr A Parkinson B.Sc. (Hons) M.Ed M.Sc **Receptionist / Administrator. Grade C/D** This is a permanent full time term time only position. Previous experience of working in education is not essential; opportunities for professional...


  • Leeds, United Kingdom Abacus Tax Advisors Full time

    **Company description** Abacus Tax Advisors Ltd, a respected firm of accountants situated in Headingley Leeds, is currently seeking to appoint an administrator to join our expanding team at the earliest opportunity. Our company boasts a dynamic and youthful workforce. **Job description** **Duties** Tasks for the role include, but are not limited to: -...

  • Receptionist

    3 months ago


    Leeds, United Kingdom Pendragon Full time

    **Receptionist** **Stratstone MINI Leeds** **A basic salary of £21,745 and pension, critical illness, life assurance, single health care, 23 days holiday, plus bank holidays, exclusive company discounts on used car purchases, leasing deals and aftersales service.** Are you a real people person, passionate about putting the customer first? As a...


  • Leeds, United Kingdom Catch 22 Full time

    Our client are a leading Facilities Management Service Provider who are looking to appoint a Facilities Administrator to assist with the coordination of engineering works and carrying out general administration tasks. The ideal Facilities Administrator will have previous experience coordinating facilities services, have excellent IT and Customer Service...


  • Leeds, United Kingdom Academic Appointments Full time

    Academic Appointments are working alongside a school in the Leeds area who are seeking to appoint a Receptionist/Administrator to join their team in September. School are looking to work with an individual with strong SIMs experience who can work off their own initiative, on a long term basis - with a view to being permanent. **Requirements**: -...


  • Leeds, United Kingdom erica.chadwick@bonestrong.co.uk Full time

    **Full time Receptionist position at our new private Healthcare Clinic in Leeds City Centre.** **Reports To**:Registered Manager/Deputy Clinic Manager **About us**: The DEXASTRONG Clinic is the first of many planned in the UK. We are a brand-new, modern health and wellness space just a short walk from Leeds train station on Wellington Street. Our clinic...


  • Leeds, United Kingdom Leeds and York Partnership NHS Foundation Trust Full time

    Are you passionate about your work and helping discover new ways to improve our service and young people’s lives? If you have got what it takes to support a fantastic team as a receptionist/administrator here at Red Kite View, then we’ve got the opportunity for you! Are you looking for a new opportunity, ready for a challenge? Do you want to develop own...


  • Leeds, United Kingdom Leeds and York Partnership NHS Foundation Trust Full time

    Are you passionate about your work and helping discover new ways to improve our service and young people’s lives? If you have got what it takes to support a fantastic team as a receptionist/administrator here at Red Kite View, then we’ve got the opportunity for you! Are you looking for a new opportunity, ready for a challenge? Do you want to develop own...