HR Coordinator

3 months ago

Leeds, United Kingdom Hain Daniels Group Full time

**Job Summary**:
Hain are looking to recruit an HR Co-ordinator, at our Head Office in Leeds.

The role is to provide an effective HR support service on all areas of HR administration/co-ordination, ensuring maintenance of data and relevant systems, accuracy and consistency, whilst also ensuring that deadlines are met and policies and procedures followed.

The role is to provide an HR administrative service to an internal customer base.

**Responsibilities**:
**New starter & Leaver Administration/Co-ordination**
- Set up employee file, (manual and electronic); send information to the Payroll team in a timely manner ensuring data integrity and our commitment to paying employees accurately and on time.
- Ensuring all relevant documentation is held on file for all employees to minimise risk.
- Request references for new employees, ensure they are received and actioned as appropriate and that suitable identification is present on file to minimise, as far a reasonably practical, any risk to Daniels.
- Communicate relevant starter and leaver information to other business areas to ensure appropriate action is taken.
- To acknowledge resignations, ensure leaver forms are received and processed and exit interviews are arranged to ensure that our payroll is accurate and that we capture reasons for leaving.
- Responding to reference requests after employees have left the business.

**Lifecycle Administration/Co-ordination**
- To ensure the integrity of all employee data is maintained throughout the employment period.
- To be responsible for the accurate processing of any employee changes during their lifecycle, including changes to contract, changes to personal information and maternity and paternity administration, ensuring we comply with our policies and procedures at all times.
- Timely processing of pension queries and related administration and involvement in the effective management of the pension administrators.
- To accurately input and report on employee absence for all areas of the business and provide the necessary support to line managers. To ensure that salaried absence information is processed through the payroll system and to take responsibility for payments made.
- To administer the implementation of the retirement policy ensuring that employees are made aware of their options and are able to make an informed decision and to also ensure that Daniels complies with it’s legislative requirements.
- Production of all administration for any employee relations issues including; invites to Disciplinaries, grievances and appeals, production of AWOL letters.

**HR Administration**
- General administration in order to provide an effective support service to the HR team and the wider business, including:

- Opening and distribution of post and faxes and raising POs
- Providing office and telephone cover
- Ordering and maintenance of stationery provision
- Booking rooms and organising office equipment where necessary
- Weekly filing and maintenance of filing systems to ensure that information is complete, accurate and reliable and to also ensure that we maintain our credibility in the wider business
- General note-taking, typing and photocopying
- Being responsible for undertaking regular audits to ensure our records are accurate and up to date and also to ensure wherever possible we have minimised any risk to the business and are prepared to be audited by third parties
- Provide suggestions for further development of admin procedures /systems/reports
- Identifies efficiencies of process Mail merges
- Ability to draft and send ad hoc letters
- Administer and keep records relating to all standard HR policies and procedures. i.e. flexible working, maternity, etc.

**Annual Activity and Projects**
- To effectively and efficiently administer various activities on an annual basis, such as long service awards, Christmas activity, salary review and bonus processes and archiving of all information including leaver files, to maintain a high level of customer service and data integrity.
- Ability to manage projects, including resources, costs, time implications
- Work with HR colleagues on the delivery of specific projects
- Managing any re-contracting exercises in support of business restructuring or legislative requirements
- Maintenance of the HR intranet site to ensure full customer service and access to up to date information

**Professional Knowledge**
- Basic understanding of key legislation. i.e. maternity, paternity, contract requirements, holiday, etc
- Understanding of HR forms and basic procedures.
- Take responsibility for own development through a comprehensive Individual Development Plan
- Understand HR Co-ordinator specialist duties and tasks to provide cover/support when required.

**Requirements**:

- HR related NVQ desirable but not essential
- 2 years admin experience desirable but not essential
- Previous HR administration experience
- Minor/standard Mail merge
- Basic report writing
- Letter writing

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