Personal Assistant

2 months ago

London, United Kingdom SRLV Full time

VACANCY

Personal Assistant (PA)
- Who Are We?SRLV is a Top 40 Accountancy practice based in the heart of Fitzrovia. We have 18 partners and around 140 employees. We look after a varied and exciting client base with a bias in the entertainment space, and our mission is to give our clients a first-class service.
- The Role- Extensive diary management
- Being responsible for the client onboarding process
- Providing a proactive, effective, and comprehensive assistance in relation to managing Partner’s portfolio of clients
- Timesheet completion
- Managing and maintaining an organized system of tracking, monitoring, and prioritizing tasks, and projects
- Creating, updating, maintaining, and organizing files and records
- Photocopying, scanning and general admin duties
- Interacting with the Internal Accounts Team in relation to billing matters, client accounts and other ad hoc areas
- Report writing
- Raising client fee notes
- Arranging meetings, lunches (both internal and external). Proactively reminding internal colleagues of meetings to ensure the busy day remains on schedule and meetings take place in their allocated slots
- Arranging and booking Partner travel and conferences
- Distribution of post electronically
- Providing support to other Partners / Associates when their PAs are absent
- Reception cover

Who You Are

Previous Experience
- Demonstrable experience within an Executive PA / PA post in an extremely fast paced environment - ideally within professional services or accountancy
- Previous experience of successfully working with and for various members and levels of senior management, up to and including Partners

Knowledge and Skills
- A proactive approach to all tasks
- Committed and willing to go the extra mile
- Resilience and confidence with dealing with strong personalities
- Organised and methodical
- Ability to turn work around quickly
- Ability to recall information when prompted
- Excellent verbal and written communications skills and ability to professionally represent SRLV
- Ability to work under pressure and be flexible to the needs of others
- Excellent attention to detail
- Ability to develop and maintain good working relationships at all levels
- Ability to prioritise and manage own workload amid conflicting demands and busy work periods
- Ability to think ahead and anticipate needs before they arise
- Confident and able to work on own initiative and with limited supervision
- Must be proficient with the Microsoft Office suite
- Ideally has a good working knowledge of CCH and billing
- Benefits- Fantastic private medical insurance
- 23 days annual leave + bank holidays and 3 additional days over the December holidays
- 3% Pension contribution
- Cashback scheme for medical expenses
- Group life insurance
- Mental and physical health support
- Flexible working
- Option to condense hours for an early finish on Fridays
- Additional time off around the holidays
- Regular social events and activities - including pizza, breakfast and/or drinks on the rooftop terrace, office or local venues
- Cycle to work scheme
- Season ticket loans
- Workplace nursery scheme
- Excellent office space in Fitzrovia

Additional Information
- Hours:_ 8.30am - 4.30pm/9.00am - 5.00pm/9.30am - 5.30pm
- Flexible working:_ 3 days in office, optional 2 days at home, following successful probation. This will need to be flexible and on occasion days in the office may need to increase to cover other PA’s leave

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