Executive Assistant to Founder – Beauty Sector

3 weeks ago

Central London, United Kingdom SORTED Personal Management Full time

Our client, a prominent figure in the Beauty and Skincare sector, is seeking an exceptional Executive Assistant to support various aspects of her dynamic professional and personal life.

This multifaceted role demands a highly organized individual with a keen eye for detail and a proactive, entrepreneurial mindset.

You will serve as the right-hand person to the Founder, playing a crucial role within a small yet incredibly active team, always ready to provide assistance as needed in a fast-paced and ever-evolving environment.

The ideal candidate will be energetic, ambitious, and resourceful, possessing a genuine 'can do' attitude and relevant experience in a similar executive assistant capacity, preferably within a creative field such as Beauty, Wellness, or Fashion, although this is not a strict requirement.

Key Responsibilities:

Business Support:

  • Manage complex scheduling, including detailed planning for travel and clinic appointments.
  • Respond to emails as directed by the Founder.
  • Act as a gatekeeper for internal and external inquiries.
  • Prepare meeting agendas, attend relevant meetings, and document notes.
  • Lead weekly executive meetings and record minutes.
  • Establish and maintain online filing systems.
  • Conduct research and assist in project development and management.
  • Coordinate with VIP contacts for clinic services, ensuring confidentiality and discretion.
  • Oversee daily interactions with office personnel and manage meeting spaces, mail, and external communications.
  • Welcome visitors and represent the company at events, capturing photos for social media and marketing purposes.
  • Support the Marketing, PR, and Special Projects teams.
  • Handle invoices and liaise with accounting professionals.
  • Arrange dining and meeting locations.

Personal Support:

  • Schedule personal appointments.
  • Manage property and vehicle logistics.
  • Oversee gifting and personal errands.

Human Resources:

  • Screen candidates and coordinate interviews.
  • Facilitate onboarding for new hires and conduct exit reviews.
  • Manage the HR online system, including salary adjustments.
  • Address ad hoc HR inquiries and issues.

Candidate Requirements:

  • Minimum of 3 years of proven experience in a similar executive assistant role.
  • Experience in a creative environment such as Beauty, Wellness, or Fashion is preferred but not mandatory.
  • Excellent written and verbal communication skills in English.
  • Strong numerical and IT skills.
  • Highly organized with exceptional attention to detail and time management abilities.
  • Confidential, trustworthy, and discreet at all times.
  • Positive, personable, and confident when interacting with clients.
  • Comfortable in environments with pets.

Benefits:

  • Statutory holiday entitlement of 25 days plus Bank Holidays (days in lieu provided for Bank Holidays worked).
  • Pension contribution.

_________________________________________________________________________________

IMPORTANT:

Due to the high volume of applications for each position, please adhere to the following instructions when submitting your application:

  • Detail your relevant experience in a cover letter and include it with an up-to-date CV.
  • Specify your salary expectations.
  • Indicate your availability for interviews and potential start date.
  • If possible, provide references to strengthen your application.

The more comprehensive your information, the better we can present you to the client as a suitable candidate.

Please note that these instructions apply to all candidates, and applications that do not meet these criteria may not be considered.

It is the policy of SORTED Personal Management to respond to all applications within five working days. However, due to the volume of applications, we may not be able to respond to every individual candidate. If you do not hear from us within three working days, please consider your application unsuccessful and feel free to apply for other positions in the future.

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