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Personal Executive Assistant for Beauty Entrepreneur
2 months ago
Our client, a prominent figure in the Beauty and Skincare sector, is seeking an exceptional Executive Assistant to support her dynamic lifestyle, encompassing both clinic operations and product management, while also providing personal assistance to her and her partner.
This multifaceted role demands a highly organized individual with a keen eye for detail and a proactive, entrepreneurial mindset.
You will serve as the Founder’s right-hand individual and play a vital role within a small yet extremely active team, consistently adaptable to offer assistance wherever necessary and responsive in a fast-paced, ever-evolving environment.
The ideal candidate will be energetic, ambitious, and astute, possessing a genuine 'can-do' attitude, with substantial experience in a comparable Executive Assistant position, preferably within a creative industry such as Beauty, Wellness, or Fashion, although this is not a strict requirement.
Key Responsibilities:
Business Support:
- Manage complex scheduling, including detailed planning, travel arrangements, and clinic appointments.
- Respond to emails as directed by the Founder.
- Act as a gatekeeper for internal and external inquiries.
- Prepare meeting agendas, attend relevant meetings, and document notes.
- Lead weekly executive meetings and take minutes.
- Establish and maintain online filing systems.
- Conduct research and assist in project development and management.
- Coordinate with VIP clients for clinic services, ensuring confidentiality and discretion.
- Oversee daily interactions with office personnel, manage meeting spaces, mail, and external communications.
- Welcome visitors and attend events, capturing photographs for social media and marketing purposes.
- Support Marketing, PR, and Special Projects teams.
- Handle invoicing and liaise with financial professionals.
- Book restaurants and meeting venues.
Personal Assistance:
- Organize all personal appointments.
- Manage property and vehicle affairs.
- Oversee gifting and personal errands.
Human Resources:
- Screen candidates and coordinate interviews.
- Facilitate onboarding for new hires and conduct exit reviews.
- Manage the HR online system, including salary adjustments.
- Address ad hoc HR inquiries and issues.
Candidate Requirements:
- Minimum of 3 years of proven experience in a similar Executive Assistant role.
- Experience in a creative field such as Beauty, Wellness, or Fashion is desirable but not mandatory.
- Excellent written and verbal communication skills in English.
- Strong numerical and IT skills.
- Highly organized with exceptional attention to detail and time management abilities.
- Confidential, trustworthy, and discreet at all times.
- Positive, personable, and confident when interacting with clients.
- Comfortable in environments with pets.
Benefits:
- Statutory holiday entitlement of 25 days plus Bank Holidays (with days in lieu for Bank Holidays worked).
- Pension contributions.
