Department Administrator

6 months ago

Abingdon, United Kingdom UK Atomic Energy Authority Full time

**Company Description**
By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA you will benefit from:

- Outstanding **defined benefit pension scheme, **details of which can be found at the end of this advert.**:

- Corporate **bonus scheme up to **_7_**% **and a **Relocation** allowance (if eligible).
- ** Flexible working options** including family friendly policies and the right to request flexible working from the start of your employment.
- ** Employee Assistance Programme** and trained Mental Health First Aiders,
- ** Generous annual leave** allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
- Wide range of **career development opportunities**:

- A vibrant **culture** committed to equality and being fully **inclusive**

The salary for this role is** £25,030**

This role can be based at can any of the following sites; **Culham, Oxfordshire.**

This role primarily requires onsite presence, with potential for remote work one day per week in the future.

This role requires employees to **complete an online Baseline Personnel Security Standard (BPSS) **, including The Disclosure & Barring Service (DBS) checks for criminal convictions.

**The Role**

Are you ready to join our dynamic team as a Department Administrator? In this essential role, you'll provide administrative support, ensuring our staff's peak efficiency in the Robotics, Repurposing & Decommissioning Directorate. With confidence, as the primary point of contact for general inquiries, you'll swiftly resolve issues or escalate them as necessary. Your responsibilities extend to coordinating both UK and international travel and accommodation for the department team. We're looking for an individual who excels at prioritization, thrives with mínimal supervision, and is self-motivated with strong written and verbal communication skills.

Here, you'll be part of an extensive admin team at the forefront of robotics, managing a diverse range of tasks under the broad umbrella of our operations. Multitasking is a must, and you'll collaborate closely with your colleagues in this large team. Initiative is key, particularly when handling intricate travel bookings and ensuring meticulous attention to detail. You'll compare quotes, question discrepancies, and assist new starters with IT-related matters, ticking all the essential boxes. Process compliance is crucial in our organization, and your role encompasses a wide array of admin functions. These include managing requisitions, handling PO numbers, coordinating meetings, catering arrangements, and managing visitor logistics.

If you're eager to embrace this exciting challenge, we can't wait to hear from you.

As a Department Administrator you will be:

- Actively engaging as the first point of contact for managing general queries, swiftly addressing issues, and escalating them when the situation requires.
- Leading onsite meeting arrangements: preparing agendas, minute taking and making catering arrangements and managing the ordering and distribution of stationery for the team, escalating issues as required.
- Processing expense claims as per the Authority's procedures and assisting with the new starters onboarding processes, ensuring the New Starter Checklist is followed
- Contributing to the recruitment of summer placements
- Perform any other administrative duties commensurate with the grading of this post.
- Dealing with Display Screen Equipment assessments and reports for staff in line with current legislation”

**Qualifications** Essential**
- Demonstrable administrative experience
- Good IT skills and proficient in the use of Microsoft Office
- Excellent interpersonal skills
- Proven ability to cope with multiple tasks and prioritise appropriately
- Flexibility to undertake a variety of administrative tasks
- Discrete and professional approach

**Desirable**
- Experience in arranging international travel and proficiency in using SharePoint.

**Additional Information

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