Fleet Administration Assistant

7 months ago


Ipswich, United Kingdom Seven Asset Management Full time

**What We Can Offer You**
- The chance to join a forward-thinking Company who have prided themselves on service and reputation since their inception in 1997
- An opportunity to be part of a vibrant culture
- Competitive salary
- 20 days holiday which increases with length of service, up to 25 days
- A day off for your Birthday
- Life assurance from day one
- Free 24-hour employee assistance program
- Free health & wellbeing subscription
- Monday - Friday 9:00 - 17:00

**Main Purpose of the Job**
- To Maintain Fleets servicing, Inspections, MOT bookings and RFL provision in conjunction with Customers and suppliers.
- Maintain/manage vehicle files and compliance documentation storage system.
- Maintain and administer new vehicle build process.

**Skills & Personal Attributes Required**:

- Excellent telephone manner and customer care skills
- Comfortable with basic IT operating systems
- To be able to work in a fast-paced environment
- To complete all tasks to a high standard
- Ability to work on your own initiative
- Possess good all round team player capabilities
- High levels of attention to detail in regards to checking current and historical data.

**Main Duties / Responsibilities**
- Prepare Weekly Maintenance schedules and notify Customers and suppliers of requirements.
- Contacting suppliers/customers to make bookings
- Chase bookings to ensure completion and update key 2 to ensure events are maintained and planner is up to date.
- Obtain Service sheets and other documents evidencing the work carried out and to check they are correct and compliant.
- Carry out scanning of documentation and file as required.
- Maintain Strict cost control standards to minimise costs to the company.
- Process incoming proforma invoices and ensure any queries arising are dealt with in a timely manner.
- Carry out and Process incoming fines as required.
- Maintain London Congestion account.
- Ensure vehicle mileage records are kept up to date.
- Compile Monthly RFL report and report costs as required.
- Renew RFL on due vehicle as required and ensure Key2 is updated.
- DVS registration.
- New build administration.
- Loading vehicles in to the system.
- New vehicle file creation and maintenance.
- Processing engineer sheets and updating stock.
- Updating and preplanning new vehicle logistics.

**Salary**: £20,000.00-£23,000.00 per year

**Benefits**:

- Life insurance

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person


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