Pensions and Benefits Administrator

3 months ago

Ipswich, United Kingdom OCS Full time

**Job Title: Pension & Benefits Administrator**

**Location: Century House, Ipswich**

**Salary: Competitive**

**Hours per week: Monday to Friday - 09:00 - 05:30 - 37.5 hours per week**

**Business Overview**

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Role Overview**

We are currently recruiting for a Pension & Benefits Administrator to join our passionate and driven team based at Century House, Ipswich.

Reporting to the Reward, Pension & Benefits Manager you will be responsible for the administration of a wide number of benefits and pension schemes within OCS Group UK Ltd.

**Benefits**
- Informal hybrid/flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community

**Wellbeing**
- Discounted gym membership
- Eye test £25 voucher and up to £100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to “CHROMA”, our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders

**Career development and recognition**
- Immediate access to “Opportunity” our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Atalian Servest Superstar Awards
- Long service awards

**Key Responsibilities**:
**Pensions**
- Understand pension auto-enrolment legislation and answer any queries.
- Assist with reconciling monthly pension contribution files to submit to pension providers.
- Monitor pensions opt outs/opt ins and undertake relevant action.
- Ensure statutory pension letters are issued to employees.
- Liaise with LGPS, CSPS and any other ad hoc pension schemes to submit any in year pension forms that may be required in relation to starters/leavers/changes to employees’ circumstances.
- Ensure all pension end of year forms are submitted to each pension provider in a timely manner complying with any deadlines indicated.

**Benefits**
- Liaise with benefit providers to add new starters/remove leavers from the relevant polices. E.g. PMI, life assurance, accident at work, GIP, dental plan
- Handle life assurance claims.
- Assist Reward, Pension & Benefits Manager with annual renewals of the benefits schemes e.g. preparing employee data for provider.
- Administration of childcare voucher schemes
- Administration of True Stars awards
- Administration of non-cash vouchers ensuring relevant information is recorded for the PAYE Settlement Agreement
- Run and administer any ad-hoc benefits campaigns e.g. Tastecard
- Prepare P11d-related data and undertake checks to ensure the data is accurate.
- Administration of health cash plan scheme
- Record private mileage from employees and calculate the monetary amount for payroll deductions.
- Assess all TUPE in ELI’s for potential benefit/pension liabilities.

**Information**
- Undertake cleansing of information to ensure that information held is adequate and relevant
- Chase any outstanding items with the relevant department(s) / employee
- Assist with the provision of pension and benefits-related information and guidance to the operational employees at all levels in the business

**Records**
- Maintain a record of all employees of each benefit scheme and associated costs

**Reporting**
- Prepare reports relating to payments of pensions and benefits to third parties in a timely manner complying with any deadlines indicated
- Preparing ad-hoc reports for internal departments

**Payroll Team**
- Provide any pension refunds/3rd party/mileage deductions to the payroll team in a timely manner in line with the cut-off date for each payroll

**Human Resources**
- Work closely with Human Resources to ensure the prompt resolution of any benefits-related issues
- Provide information as requested for TUPE

**Fleet**
- Work closely with the Fleet team to ensure relevant information is recorded to ensure the company car and driver details are as accurate as possible to prepare P11d’s

**Managing Relationships**
- Make and maintain strong communication links with all managers/directors/key stakeholders within the company, to enable quick resolution to all queries

**Health and Safety**
- Ensure that all Health and Safety obligations are met as

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