Administration Assistant
6 months ago
**Do you have previous experience within a fast paced administration role with dynamic responsibilities?**
We have an exciting opportunity for a Administration Assistant to join the Swanton team based in Ipswich who will provide an efficient and effective customer focused service and administrative support within Swanton’s operating region.
**Job title: Administration Assistant**
**Location**:This role is based in our Care Office in Ipswich.
**Rate of pay**:£11.00 per hour, increasing to £11.50 after probation
**Hours**:40 hours per week, over 5 days
**The role**
As our Administration Assistant you will be the first point of contact for inquiries and provide general administrative duties to support the Locality Manager and Service Managers as and when required. This role will also involve conducting audits, recruitment administration, HR administration support and taking minutes.
Key responsibilities include:
- Liaising with HR, Finance, Property Services, Head Office and the Quality & Governance Team to ensure the timely and accurate provision of information and data as and when needed.
- Supporting the finance department with billing, petty cash, invoicing and other finance related tasks.
- Provide focused administrative support, assisting the site management team in completing processes including but not limited to pay-roll, finance, recruitment, rota planning, managing training records and ensuring HR records are in good order.
- Support with the internal and external communications strategy and implementation including ‘Swanton News’ newsletter and annual reports.
- You will be involved in supporting with ad hoc and on-going projects within the region.
- Work with regional colleagues in the organisation of internal and external events such as regional events and away days, staff meetings, family meetings and work with others to organize Swanton’s participation in recruitment fairs and promotional events, attending and playing a full and positive part when requested.
- Coordinate regional meetings from collating and sending out papers to minute taking as required.
- Completion of audit processes as required to meet the needs of the business.
- Assist in the collation, preparation and presentation of monthly regional reports.
**About you**
To be successful in the role of Administration Assistant it is essential that you have a minimum of a level 3 in English and significant experience within an administrative role, it is desirable to have previous experience within the care sector. You will also need to be able to work under you own initiative, priorities your workload and adapt accordingly.
You will be required to have exceptional organisational skills and be advanced IT skills in packages such as Microsoft Office and experience of Access software or other business information systems is also required.
As you will be required to travel between the different services it is essential you are able to travel within the region and have access to transport.
**What we can offer**:
- **Refer a friend scheme **we know that amazing people often know fantastic people and you will receive £400 each time a successful referral is made
- **Long service awards **we recognize your contribution to the team and award long service
- **Employee benefits app **stay connected to our community, receive discounts across everyday and luxury shops, access information about learning & development opportunities
- **Pension and life cover **auto enroll into our pension scheme and entitled to the death in service benefit
- **Trained mental health first aiders & EAP **free confidential access to 24hr assistance program for counselling, advice and support
- **New arrival payment **we are always delighted to hear of new additions to families and to celebrate this we offer a gift of £200 if you have been employed with us for over 6 months
- You will be required to undergo relevant pre-employment checks including a DBS check._
**Job Types**: Full-time, Permanent
**Salary**: £11.00 per hour
Expected hours: 40 per week
**Benefits**:
- Life insurance
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: Admin Assistant - Green Rose Care.
-
Administrative Assistant
1 day ago
Ipswich, Suffolk, United Kingdom beBee Professionals Full time £25,000 - £35,000Job Title: Administrative AssistantWe are seeking a highly organized and efficient Administrative Assistant to provide administrative support for our team in the UK. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming calls, emails, and correspondence...
-
Administration Assistant
4 weeks ago
Ipswich, United Kingdom HAYS Full timeAdministration Assistant job based in Ipswich working for a professional services organisation. Your new company A prestigious and well established professional services organisation who are recruiting an Administration Assistant.Your new role This is a newly created Administration Assistant working as part of a lean reception/facilities team. This will be...
-
Administration Assistant
1 month ago
Ipswich, United Kingdom HAYS Full timeAdministration Assistant job based in Ipswich working for a professional services organisation. Your new company A prestigious and well established professional services organisation who are recruiting an Administration Assistant.Your new role This is a newly created Administration Assistant working as part of a lean reception/facilities team. This will...
-
Administrative Assistant
6 months ago
Ipswich, United Kingdom Adaptainer Ltd Full timeAdministrative Assistant - Work for a friendly and professional sales team close to Ipswich’s waterfront. Adaptainer Limited is a sales and leasing container company engaging in all aspects of containerised equipment used for shipping, storage and accommodation. Today the company is regarded as a leader in the marketplace and technical innovator of...
-
Administrative Assistant
6 months ago
Ipswich, United Kingdom Primary Care Careers Full time**About the Role**: East Anglia’s Children’s Hospices (EACH) supports families and cares for children and young people with life threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk. We now have a fantastic opportunity for an administrative assistant to join us at the Treehouse Hospice or The Nook in Ipswich on a full time basis, for...
-
Administration Assistant
4 weeks ago
Ipswich, United Kingdom East Suffolk And North Essex Nhs Foundation Trust Full timeJob summary An exciting 6-month fixed-term opportunity has arisen for an Administration Assistant to join the Occupational Health Department at East Suffolk and North Essex NHS Foundation Trust You will have: Excellent written, verbal and interpersonal skills Good IT and keyboard skills A good working knowledge of all Microsoft programmes The ability to work...
-
Administration Assistant
7 months ago
Ipswich, United Kingdom Vertas Full time**Administration Assistant - **Schools' Choice (part of Vertas Group Limited) **£12.50 per hour** **Ipswich, Suffolk,** **Monday to Friday** **25 hours per week, 39 weeks per year** We are looking for an administration assistant to support our governor services, safeguarding training and HR teams. Could this varied and interesting role be what you are...
-
Administrative Assistant
7 months ago
Ipswich, United Kingdom Adaptainer Ltd Full timeAdministration Assistant - Work for a friendly and professional sales team close to Ipswich’s waterfront. Adaptainer Limited is a sales and leasing container company engaging in all aspects of containerised equipment used for shipping, storage and accommodation. Today the company is regarded as a leader in the marketplace and technical innovator of...
-
Education Administrative Assistant
1 minute ago
Ipswich, Suffolk, United Kingdom Suffolk New College Full timeAbout the RoleWe are seeking a dedicated Education Administrative Assistant to join our team at Suffolk New College. As a key member of our administrative staff, you will provide critical support in maintaining accurate student data and ensuring smooth processes.Your responsibilities will include:Managing data entry and record-keepingCommunicating with...
-
Senior Administrative Assistant
1 week ago
Ipswich, Suffolk, United Kingdom CV-Library Full timeThe Perfect Candidate:We are looking for a highly skilled and experienced Senior Administrative Assistant to join our team at CV-Library. As a Senior Administrative Assistant, you will provide administrative support to our Managing Directors, ensuring the smooth operation of their office.Main Responsibilities:Manage the daily schedule and itinerary of the...
-
Administrative Assistant
4 days ago
Ipswich, Suffolk, United Kingdom Polkadotfrog Ltd Full timePolkadotfrog Ltd, a well-established engineering company in Ipswich, has an opening for an administrative assistant to support our engineering team. In this role, you will be responsible for maintaining accurate and up-to-date records, including client and internal administration.You will assist engineers with various tasks, such as booking travel and...
-
Business Administration Assistant
2 weeks ago
Ipswich, Suffolk, United Kingdom Getting In Limited Full timeJob DescriptionWe are seeking a dedicated and skilled Business Administration Assistant to join our team at Getting In Limited. As an Admin Apprentice, you will contribute to the efficient running of our offices, focusing on tasks such as:• Booking daily supply cover• Maintaining accurate records of dinner numbers and debt information• Processing free...
-
Conveyancing Administration Assistant
1 week ago
Ipswich, Suffolk, United Kingdom Austin Fraser Full timeConveyancing Administrator Job OpportunityAustin Fraser is recruiting a skilled Conveyancing Administrator to join our team in Ipswich. The ideal candidate will have excellent administrative and communication skills, with a proven track record of managing day-to-day tasks.The successful applicant will be responsible for maintaining accurate records and...
-
Ipswich, Suffolk, United Kingdom CV-Library Full timeSuffolk Construction Company Seeks Administrator AssistantWe are a leading residential sector construction company based in Woodbridge, Suffolk, seeking an experienced administrator assistant to join our team. This role offers the opportunity to develop your skills and progress your career within a well-established company.The successful candidate will be...
-
Ipswich, Suffolk, United Kingdom CV-Library Full timeAbout the Opportunity:Pokudotfrog recruitment is committed to delivering an exceptional experience for our clients and candidates alike. We are seeking a Commercial and Litigation Administrative Assistant to join our team and provide high-quality support to a busy solicitor in litigation.Key Responsibilities:Provide expert administrative assistance and...
-
Clinical and Administrative Assistant
1 week ago
Ipswich, Suffolk, United Kingdom PrimaryCareCareers Full timeOur Clinical and Administrative Assistant will play a vital role in supporting the practice's clinical team. This includes providing administrative support, updating patient records, and ensuring medical supplies are stocked.The ideal candidate will have experience in primary care, with a strong focus on patient care.Responsibilities include:Providing...
-
Administrative Assistant
6 months ago
Ipswich, United Kingdom ST Accountancy Services Ltd Full timeAre you ready to embark on an exhilarating journey with a rapidly growing accountancy firm? This is an exciting opportunity to join a fast-paced, expanding accountancy firm as an administration assistant. The role will be for 20-25 hours per week and can be performed across 3, 4 or 5 days per week with a hybrid working model allowing home-working. ST...
-
Plumbing Assistant and Administrator
1 week ago
Ipswich, Suffolk, United Kingdom CV-Library Full timeAbout the RoleWe are looking for an enthusiastic and customer-focused individual to join our team as a Trade Counter Assistant / Administrator. As part of our team, you will be responsible for delivering exceptional customer service and providing essential administrative support in a dynamic, fast-paced environment.Responsibilities:Assist customers with...
-
Administrative Assistant
6 months ago
Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full timeAn exciting opportunity has arisen for a highly motivated and forward thinking Administrator within the Integrated Therapies administrative team. You will be required to work on your own initiative to ensure the smooth running of the administrative functions of the Department. You will have good communication skills, ability to work well in a team and...
-
Administrative Assistant
6 months ago
Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full timeAn exciting opportunity has arisen for a highly motivated and forward thinking Administrator within the Integrated Therapies administrative team. You will be required to work on your own initiative to ensure the smooth running of the administrative functions of the Department. You will have good communication skills, ability to work well in a team and...