Temporary Administrative Officer

1 month ago


Headington, United Kingdom Allen Associates Full time

Looking for a fast-paced and exciting administrative role?

Starting immediately, you will be joining a dynamic and friendly team as the latest Temporary Administrative Officer. Working as part of a dynamic team, you will need to deal with a wide range of matters, sometimes of a highly confidential nature, on behalfof the Head of Department, Senior Director. The post-holder will be the point of contact for internal and external visitors.
- Working as part of the administrative support team to provide continued service levels for the administration office as required
- Responsible for the full visitor process, including the University card process
- Organise efficiently the arrangements for meetings; diary management; making complex travel arrangements for UK and international travel, including visa processing
- Prepare and circulate papers, agendas, minutes, and draft briefing notes as appropriate
- Provide full administrative support on financial matters
- Assist in maintaining the departmental website
- Assist in drafting, preparing, and distributing the department’s newsletter
- As appropriate enter data into the reporting systems
- Support for one off projects and additional activities as agreed with the Senior Administrator
- Maintain, and improve as appropriate, record-keeping and filing systems
- Develop successful working relationships with colleagues
- Support the work other professional service functions when necessary

**Temporary Administrative Officer Rewards**

Alongside a competitive hourly rate, you will receive the following benefits:

- Holiday pay
- Training and development opportunities
- Valuable experience in a highly regarded academic organisation.

**The Company**

Our client is an internationally renowned and are looking for an excellent administrator to join the team.

**Temporary Administrative OfficerExperience**
- Excellent organisational and administrative skills
- Ability to manage and prioritise a diverse and busy workload efficiently and reliably
- Good interpersonal skills of tact and diplomacy, with an ability to work and communicate effectively with people from a wide range of backgrounds
- Numerate and accurate with excellent attention to detail and a methodical approach.
- Demonstrable experience using IT skills, especially Microsoft Office
- Ability to work proactively with mínimal supervision, whilst knowing when to refer issues on
- Accuracy and attention to detail within tight deadlines
- A readiness to show initiative and willingness to be flexible
- Experience of working in administration in a higher education institution or similar environment

**Location**

Our client is based in Headington, Oxford (OX3), and whilst there is no onsite parking, there are public transport links nearby to/from the city centre.

Hannah Bush | Allen Associates |



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