Project Administrator

3 months ago

Scotland, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty has an exciting opportunity for a **Project **Administrator** to join our Power Transmission & Distribution team based in North Argyle: Crarae or AN Suidhe or Craig Murrail.
- The Project Administrator will coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects.
- Liaise with a wide range of internal stakeholders to ensure that all project processes and functions are supported to ensure timely and effective project delivery.
- We are recruiting for 3 Project administrators to join our project teams in North Argule; Crarae or AN Suidhe or Craig Murrail.

**What you'll be doing**
- Maintain project action log including proactive action updates.
- In conjunction with the relevant Project Manager and Site Staff - keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12.
- Ordering plant and material from internal and external supplies - arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
- Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
- Issue and maintain Site Start up Packs for Contracts.
- Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager.
- Checking that all vehicles are allocated to the correct contract on a weekly basis.
- Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required.
- General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.

**Who we're looking for**
- Proven record of delivering a reliable administrative service with a fast-paced environment.
- High levels of IT Literacy.
- Energetic, positive person with a wish to solve problems and comply with procedures.
- Adaptable and able to respond to change.
- Self-starter capable of meeting tight deadlines.
- Good communication skills - verbal and written.
- Highly organised.
- Good forward thinker and planner.

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
- Competitive Salary
- Company DC pension scheme up to 5% EEs & 7% ERs
- 25 days holiday plus bank holidays
- Broad range of learning opportunities, such as professional qualifications
- Employee assistance programme
- Up to 2 days volunteering per year

**About us**
Our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from 50,000 schemes to 100 million plus major projects.

Balfour Beattys Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions. With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations. From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support clients in the development of some of the worlds most ambitious power transmission and distribution projects.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full on the Balfour Beatty website.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Further information on Disability Confident can be found on the Balfour Beatty website.

Job Reference: BBUK06431

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