Office Administrator

1 week ago

Hove, United Kingdom Whytecliffe Limited Full time

**JOB DESCRIPTION**

**Administrator**

**_Reporting to:_**

Registered Manager/s / Finance Director

**_Job Purpose:_**

Provide administrative support to the Nursing Home on behalf of the Company which includes reception duties, general administration, invoicing and personnel duties

**Main Responsibilities**:
**Resident Administration**
- Assist the Finance Director with accounts, invoicing, contract, fees
- Register new residents, liaise with appropriate agencies and complete relevant documentation including new resident forms, amendment forms, monthly changes and circulate internally and externally as required using a secure format etc
- Assist the Registered Manager/s with day to day communication by liaising internally with the senior management team, all levels/grades of staff, the residents and their families, and externally with Social Services, CQC, BHCC, other councils, PCTs and other members of the MDT
- Liaise with external services such as chiropodists, dentists, opticians and hairdressers with support from the Registered Manager/s
- Assist the Registered Manager/s with new resident enquiries, responding to vacancy enquiries and management of waiting lists
- Complete Audits of residents money with the Registered Manager/s on a bi-monthly basis

**Household Administration**
- Support the Registered Manager/s to notify Care Matching of room vacancies (daily when occupancy is below 100%)
- Handle all queries concerning the Nursing Home with the assistance from Registered Manager/s
- Feedback to the Finance Director regarding delivery notes, petty cash and all other invoicing
- Process Petty Cash once per month and send to Finance Director
- Liaise with maintenance staff and update request book
- Support all staff via general administration (i.e. printing) etc

**Human Resources Administration**
- Maintain all personnel records and monitor all sickness absence
- Update NMDS with staff training details/new staff/leavers etc
- Prepare payroll production, timesheets and maintain accurate records of this process
- Update Spreadsheet for Agency Use and submit quarterly to the Directors

**General Administration**
- Filing of all correspondence
- Assist the Registered Manager/s with Compliance Audits and Monitoring
- Ordering of stock items/stationary/uniforms and other provisions as instructed by Finance Director/Registered Manager according to company policy
- Report all suspected and actual incidents in according with the Organisation’s Whistle Blowing policy
- Attend all mandatory training as per organisational policy, including other training as requested
- Other duties as required at the direction of the Registered Manager/Senior Management Team
- Maintain confidentiality at all times in line with DPA/GDPR and other relevant regulations, both in and out of work

**Skills**
- Must be able to speak good English and have effective verbal and written communication skills
- Good IT and keyboard skills, either RSAI or by experience
- Excellent organisational and time management skills
- Enthusiasm for the Company
- Must be able to act in a professional manner and be a good team player
- Ability to interact effectively with personnel at all levels

**_Contacts:_**

Residents, their families and friends, other staff members, senior management team, BHCC, PCT members and CQC representatives

**_Free to Act:_**

Use initiative in main responsibilities

**PERSON SPECIFICATION**

**Administrator**

**Key Skills and Abilities**
- Essential_
- Desirable_
- Excellent IT and keyboard skills
- Good communication skills, both verbal and written
- Good telephone skills
- Excellent organisational skills
- Ability to interact with Managers and personnel at all levels
- Experience of handling invoicing/accounts and petty cash
- Experience of reception duties
- Experience of stock ordering
- Able to work as a member of a team
- Respect confidentiality, dignity and privacy of residents & staff
- Previous experience within an administrator role
- Previous experience as a receptionist

**Education and Qualifications**
- Essential_
- Desirable_
- Qualified by experience in the role of administrator/receptionist
- RSAI Qualification
- NVQ L2 in Business Administration
- Knowledge of Microsoft Word/Office
- Knowledge of Excel

**Knowledge**
- Essential_
- Desirable_
- Understanding of equal opportunities
- Able to assist Finances Director with wage preparation
- Calculation of wages via timesheets
- Knowledge of basic human resources
- Knowledge of SAGE

**Experience**
- Essential_
- Desirable_
- Previous roles in dealing with the general public
- Previous roles in an adult care either NHS or private

**Personal Attributes**
- Essential_
- Desirable_
- Able to communicate with people of varying ages and differing backgrounds
- Reliable with a keen sense of responsibility
- A positive attitude to problem-solving and changing circumstances
- A sense of humour

**_Job location:_**

Whytecliffe Ltd

**Job Type**: Part-time

Pa

  • Administrator - Up to 26K DOE

    5 days ago

    Hove, United Kingdom Office Angels Full time

    JOB TITLE: Administrator LOCATION: Outskirts of Hove, free Parking HOURS: 37.5 hours, between 8.30am and 5pm SALARY: Up to £26K DOE ⭐️ Office Administrator Opportunity ⭐️ Office Angels have teamed up with our client who is seeking an Administrator to join their expanding team. They offer an exciting opportunity to work in a friendly office...

  • Medical Admissions Administrator

    1 month ago

    Hove, United Kingdom Office Angels Full time

    Job Opportunity: Medical Admissions Administrator 🩺✨ 📍 Location: Hove 💲 Hourly Rate: £12 per hour 📋 Contract Details: 2 Weeks initially 📆 Working Pattern: Monday to Friday 9am - 5pm 🏥 DBS Checked Required 🌟 Exciting Opportunity 🌟 Are you looking for a fast-paced and rewarding role in the medical field? We have the perfect...

  • Medical Admissions Administrator

    3 weeks ago

    Hove, United Kingdom Office Angels Full time

    Job Opportunity: Medical Admissions Administrator 🩺✨ 📍 Location: Hove 💲 Hourly Rate: £12 per hour 📋 Contract Details: 2 Weeks initially 📆 Working Pattern: Monday to Friday 9am - 5pm 🏥 DBS Checked Required 🌟 Exciting Opportunity 🌟 Are you looking for a fast-paced and rewarding role in the medical field? We have the perfect...

  • Operations Administrator

    2 weeks ago

    Hove, United Kingdom Office Angels Full time

    **JOB TITLE**: Operations Administrator 12 month FTC **LOCATION**: Hove **SALARY**:£26,000 - £29,000 DOE **HOURS**:Monday to Friday 9am - 5pm with hybrid working **BENEFITS**:Excellent company benefits including annual bonus, eye care, dental care, access to discount platform **CULTURE**: Sociable, Rewarding, Collaborative Due to an internal...

  • Medical Admissions Administrator

    1 week ago

    Hove, United Kingdom Office Angels Full time

    ?? Job Opportunity: Medical Admissions Administrator ??? ?? Location: Hove ?? Hourly Rate: £12 per hour ?? Contract Details: 2 Weeks initially ?? Working Pattern: Monday to Friday 9am - 5pm �? DBS Checked Required �? Exciting Opportunity �? Are you looking for a fast-paced and rewarding role in the medical field? We have the perfect opportunity for...

  • Charity Administrator Part-time Ftc Until January

    7 days ago

    Hove, Brighton and Hove, United Kingdom Office Angels Full time

    JOB TITLE: AdministratorLOCATION: Hove - Mondays must be worked from the office, the rest of the hours can be completed remotelyHOURS: hours per week, flexCONTRACT:Fixed term until 31st January 2024SALARY:Up to £22,000 FTE DOEINDUSTRY:CharityThis is a fantastic opportunity to work for one of the UK's largest charities as an administrator supporting the team...

  • Medical Administrator

    7 days ago

    Hove, United Kingdom Office Angels Full time

    JOB ROLE:Medical Administrator - Immediate StartJOB TYPE:TempHOURS:Full Time Monday - Friday 9am - 5pmSALARY:£12 p/hDURATION:OngoingLOCATION:HoveDUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR guidelinesDealing...

  • Medical Administrator

    6 days ago

    Hove, Brighton and Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate StartJOB TYPE: TempHOURS: Full Time Monday - Friday 9am - 5pmSALARY: £12 p/h DURATION:OngoingLOCATION: Hove DUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Medical Administrator

    4 weeks ago

    Hove, Brighton and Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate StartJOB TYPE: TempHOURS: Full Time Monday - Friday 9am - 5pmSALARY: 12 p/h DURATION:OngoingLOCATION: HoveDUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Medical Administrator

    3 weeks ago

    Hove, Brighton and Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate StartJOB TYPE: TempHOURS: Full Time Monday - Friday 9am - 5pmSALARY: 12 p/h DURATION:OngoingLOCATION: HoveDUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Medical Administrator

    2 weeks ago

    Hove, United Kingdom Office Angels Full time

    **JOB ROLE**:Medical Administrator - Immediate Start - **JOB TYPE**:Temp - **HOURS**:Full Time Monday - Friday 9am - 5pm - **SALARY**:£11 p/h - **DURATION**:Ongoing - **LOCATION**:Hove **DUTIES INCLUDE**: - Updating and maintaining accurate customer records on medical database - Arranging and filing company correspondences and customer information in line...

  • Medical Administrator

    4 weeks ago

    Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate Start JOB TYPE: Temp HOURS: Full Time Monday - Friday 9am - 5pm SALARY: £12 p/h DURATION:Ongoing LOCATION: HoveDUTIES INCLUDE: Updating and maintaining accurate customer records on medical database Arranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Medical Administrator

    3 weeks ago

    Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate Start JOB TYPE: Temp HOURS: Full Time Monday - Friday 9am - 5pm SALARY: £12 p/h DURATION:Ongoing LOCATION: HoveDUTIES INCLUDE: Updating and maintaining accurate customer records on medical database Arranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Office Administrator

    2 weeks ago

    Hove, United Kingdom Dynamix Accountancy Full time

    **Responsibilities**: - Perform various administrative and clerical tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, ensuring they feel welcome and attended to - Manage calendars, schedule appointments, and coordinate meetings - Prepare and distribute...

  • Office Administrator

    2 weeks ago

    Hove, United Kingdom Dynamix Accountancy Full time

    **Responsibilities**: - Perform various administrative and clerical tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, ensuring they feel welcome and attended to - Manage calendars, schedule appointments, and coordinate meetings - Prepare and distribute...

  • Office Administrator

    2 weeks ago

    Hove, United Kingdom Dynamix Accountancy Full time

    **Responsibilities**: - Perform various administrative and clerical tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, ensuring they feel welcome and attended to - Manage calendars, schedule appointments, and coordinate meetings - Prepare and distribute...

  • Administrative Officer

    2 weeks ago

    Hove, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 284403**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Office Administrator

    2 weeks ago

    Hove, United Kingdom Mishons Full time

    About Us: At Mishons, we're not just about real estate; we're all about the Brighton & Hove way of life. We bring the cool, creative spirit of the city by the sea to everything we do. Join our dynamic team and be part of a brand that's as vibrant as the Brighton & Hove sunsets. Position Overview: As our Office Administrator, you'll be the heart and soul of...

  • Medical Administrator

    3 weeks ago

    Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate StartJOB TYPE: TempHOURS: Full Time Monday - Friday 9am - 5pmSALARY: 12 p/h DURATION:OngoingLOCATION: HoveDUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR...

  • Medical Administrator

    4 weeks ago

    Hove, United Kingdom Office Angels Full time

    JOB ROLE: Medical Administrator - Immediate StartJOB TYPE: TempHOURS: Full Time Monday - Friday 9am - 5pmSALARY: 12 p/h DURATION:OngoingLOCATION: HoveDUTIES INCLUDE:Updating and maintaining accurate customer records on medical databaseArranging and filing company correspondences and customer information in line with company policies and GDPR...