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Office Administrator

4 months ago

Newport, United Kingdom SEREN HEALTHCARE SOLUTIONS LIMITED Full time

Maintain office systems.
- Filing
- Record staff sickness and prepare return to work documents for return to work interviews with management as appropriate.
- Carry out any other related duties applicable to your role as required
- Adhere to office Policies and Procedures.
- Maintaining standards and procedures set by Home Manager, HR and Admin Supervisor.
- Undertake 8 weekly supervisions with your line manager.
- Maintaining Electronic Records system for all staff, reflecting all changes to shifts and recording absences, remembering at all times the Off Duty is a legal document.
- Notify staff of any changes to their Off Duty.
- Check the off duty against Rota and Care Planner and sign off to say that the document is a true and accurate reflection of what the staff member has worked in the week preceding.
- Monitor stock levels and order stationary and supplies for the home. Collate uniform orders for staff and forward to head office, record and distribute uniforms upon delivery.
- Report ANY faults to Admin Supervisor on office equipment as and when they arise to ensure resolution in a timely manner especially faults with the computer networks and server.
- Type up assessment letters for managers within the group timescales.
- Report any general admin problems to either Care Coordinator or Registered Manager
- Undertake any clerical and secretarial functions delegated by the Home Manager and Senior Management Team.
- Undertake required training including on the job training opportunities.
- Update and maintain service user records in accordance with CSSIW Regulations.
- Undertake book keeping tasks
- Support with invoicing and payroll
- other office/managerial duties, desired skills and personal Qualities includes:
General Admin duties.
- Seeking and chasing up contracts.
- Register and conduct interview for new staff
- Occasional visit to clients to secure and negotiate contracts.
- Managing staff payroll.
- Skills and personal Qualities
- Good accuracy and attention to detail
- Good communication skills; written & verbal
- Good Telephone manner
- A confident and proactive approach to work
- Team player with a positive attitude
- Self-motivated.

**Salary**: £10.42-£10.75 per hour

**Benefits**:

- On-site parking

Schedule:

- Day shift

Ability to commute/relocate:

- Newport: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

Licence/Certification:

- DRIVERS LICENCE (preferred)

Work Location: In person