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Operations Administrator

3 months ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

School of Physics and Astronomy

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,866 to £27,518, with potential progression once in post to £30,820

Grade: 4

Part Time (18 working hours per week)

Fixed Term contract up to July 2025

Closing date: 17th July 2024

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Background**

The Astrophysics Research Group comprises around 50 people - including academics, researchers, PhD students and technicians - and includes the Institute for Gravitational Wave Astronomy. It is a world-leading research centre, opening new windows on the universe using gravitational waves (tiny ripples in the fabric of the universe), studying the most energetic cosmic explosions in the universe, and the evolution of distant galaxies.

The School of Physics and Astronomy has a wide-ranging research portfolio covering not only astrophysics, but also particle and nuclear physics, and quantum physics. Our research was ranked top in the UK for 4-star-category research by the Research Excellence Framework 2021. Researchers in the School have been associated with three Nobel prizes over the past ten years (through membership of collaborations, and two former colleagues winning the prize for work conducted in Birmingham).

**Role Summary**

You will provide an effective Administrative support service to the Astrophysics Research Group in the School of Physics and Astronomy. In order to flexibly use resource you may be given the opportunity to work in different areas of the School and the opportunity to support the College of Engineering and Physical Sciences, which the School is part of.

**Main Duties**
- You will undertake areas of executive support include diary management and meeting planning.
- Support meetings by providing all administrative activities such as taking minutes and following up on actions, chasing up on actions to ensure they are delivered, and flagging up to your manager where there are issues.
- Provide administrative and project support for senior staff, which will typically include gathering information and updates on projects, and liaising with others extensively to ensure progress.
- Undertake activities collect data and other sources of information to aid decision making.
- Support the administration of managerial duties, including recording staff absences, preparing induction packs and organising onboarding, and overseeing the leavers process.
- Maintain high profile working relationships with key stakeholders, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
- Administer and oversee certain budgets, including processing payments, authorising expenditure, preparing and circulating returns and creating accurate financial statements as required.
- Supports equality and values diversity, mod