Administration Assistant

2 months ago


Glasgow, United Kingdom Hallford Douglas Limited Full time

Administrative Assistant required for recruitment agency, previous experience helpful.

Overview:
**Duties**:

- Perform general clerical duties, including photocopying, scanning, and filing documents
- Manage incoming and outgoing correspondence
- Answer phone calls and direct them to the appropriate staff members
- Assist with data entry tasks and maintain accurate records
- Schedule appointments and manage calendars
- Coordinate travel arrangements and prepare itineraries
- Assist with preparing reports, presentations, and other documents
- Provide administrative support to various departments as needed
- Maintain office supplies inventory and place orders when necessary
- Handle sensitive information with confidentiality

**Requirements**:

- Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Attention to detail and accuracy in data entry tasks
- Ability to maintain professionalism and confidentiality at all times
- Strong problem-solving skills and ability to work independently or as part of a team
- Previous experience in an administrative role is preferred but not required

**Salary**: £8.60-£11.50 per hour

Expected hours: 8 - 40 per week

**Benefits**:

- Company pension
- Employee discount
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Recruitment: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: fi131



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