Office Administrator

6 months ago


Magherafelt, United Kingdom Tobermore Full time

**Responsibilities**:
The following list constitutes the key tasks and duties of your post upon which your job performance will be assessed. Tasks are not in any particular order, therefore the sequence which they appear should not be interpreted as indicating priority or relative importance.
- Accurately reconcile supplier statements monthly and follow up promptly on any discrepancies.
- Deal promptly and efficiently will all invoice queries.
- Creating weekly and monthly listings for haulier payments based on supplier statement reconciliations.
- Monitor accounts to ensure payments are up to date.
- Maintain vendor files on Navision.
- Correspond with hauliers and Transport team according to resolve all queries.
- Contribute to monthly meetings with Transport managers, credit control and Financial Controller to review outstanding list of haulier invoice queries which need actioning.
- Ensure the timely and accurate entry of all financial information onto Microsoft Dynamics Navision ERP system.
- Ensure compliance with business processes, service level agreements (SLA’s) and internal accounting controls and policies.
- Support the team with ad-hoc administrative tasks and duties to support departmental objectives.
- General office administration including filing and maintaining up to date financial records.
- Carry out any other accounts and administrative duties as required by manager to support departmental or company objectives.
- Act in a confidential and trustworthy manner at all times.
- Carry out tasks as required and deemed within your competence by your manager.

**About The Role**

Due to the ongoing expansion of the company a position has now become available in the accounts payable section of Finance.

As an award-winning Company, we are one of the market leading providers of paving and walling products within the UK and Irish markets. This is an exciting opportunity with one of the most successful and financially secure businesses in Northern Ireland.

**Some of the Key Benefits of joining us**:
Attractive salary + Annual Bonus.

Private Healthcare from Day 1

✨ Enhanced Holiday Entitlements

Access to Tech & Cycle to work schemes

Company Branded Clothing
- Holiday Purchase Scheme

Staff Pension Scheme

Length of Service gifts

**Required Criteria**
- 5 GCSE’s (Grade C or above) or equivalent to include Maths and English
- 1 years’ experience of working in an office environment.
- MS Office Experience including Excel, One Drive and Teams.
- Good level of mathematical and IT skills -Excellent administration and organisational skills
- Trustworthy and ability to maintain strong confidentiality levels - Data entry skills with high attention to accuracy & detail
- Time management skills demonstrating ability to work to deadlines -Self-motivated & solutions focussed -Ability to take accountability and work on own initiative
- Ability to work as part of team and make a positive contribution -Strong communication skills with internal & external customers at all levels
- Willingness to learn with a positive, committed and a "can do" attitude

**Desired Criteria**
- Third Level Qualification in Business or Finance related discipline
- Part Accounting Technician Qualification (AAT/IATI)
- Purchase Ledger Experience -Experience of using an accounts software package
- Ability to demonstrate working within a fast paced, high volume accounts environment
- Knowledge of Accounts Payable Processes
- Microsoft Dynamics ERP knowledge

**Skills Needed**

Problem Solving, IT skills, Attention to detail, Communication, Numeracy and Literacy

**About The Company**

Tobermore began life as a humble sand and gravel business started by the Henderson family in 1942.

We then diversified into concrete products, which were sold to the local community in the 1950s. In the late 1970s we became one of the forerunners in manufacturing block paving - or ‘Pavia’, as it was originally called.

Now, more than 80 years later, we are one of the top paving and walling manufacturers in the UK and Ireland, and pride ourselves on our world-class technology and the unrivalled quality of our products.

Achieving £85 million sales in 2021/22 and positioned number 24 in the NI Belfast Telegraph Top 100 Companies 2022, your future is in good hands. Working alongside forward thinking business professionals throughout the business and receiving continuous learning and support, start

your Tobermore career today.

**Company Culture**

Our people

To this day, the business remains family-run. We employ 450+ staff throughout the UK and Ireland.

We embrace, encourage and engage in continuous improvement and continuous learning for all employees.

Our people are the backbone to our company. They understand the importance of customer relationships. People buy from people.

Our success is a testament to how customers appreciate our staff that have been trained and developed to deal professionally with all customer requirements.

We on


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