Case Administrator

2 weeks ago


Southampton, United Kingdom Ministry of Justice Full time

**Case Administrator - Southampton (South Central) - 69388**
**£19,087 - £23,182**
**Southampton**:
**Case Administrators play a vital support role in probation teams, **Helping to keep the public safe. Giving people the chance to turn their lives around. Building a rewarding professional career.

**We’re looking for empathetic, patient and organised people to join us in this varied role, which offers the chance to make a difference, gain new skills and build a rewarding career within the Probation Service**

If you are successful in the recruitment process and join the Probation Service, your starting salary will be £19,087. The Probation Service offers the opportunity for annual pay progression. The table below shows the pay increases a Case Administrator could receive:
Present day

April 2023

1 October 2023

1 April 2024

1 October 2024

£19,087

£19,465

£19,951

£21,250

£22,320

There are many reasons to join the Probation Service. What will yours be?

**Overview of the job**

This is an administrative job within the Probation Service.

**Summary**

The jobholder will provide administrative support within the Probation Service (PS), ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.

In line with PS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Responsible for setting up and maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide cover for an effective and efficient reception and telephone enquiry service
- Act as single point of contact within unit for specialist area of work as required
- Deal fairly, effectively and firmly with a range of Service users, some of whom may be in crisis, distress or who may display inappropriate or aggressive behaviour, and to seek appropriate support in accordance with the circumstances and office procedures.
- Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
- Carry out enforcement administration as required.
- Where necessary, issue petty cash /vouchers/warrants for travel costs etc, maintaining appropriate records in line with local office financial procedures.
- Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
- Report faulty equipment and / or materials to Manager and arrange for replacement/ repair as agreed.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Undertake specific Visor administration tasks in accordance with the procedures
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
- Provide cover within the unit and to other units within the PDU and Division as appropriate.
- Carry out safeguarding children duties in accordance with the PS statutory responsibilities and agency policies
- Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes, challenge anti-social behaviour and attitudes.
- To work within the aims and values of PS.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under Job Evaluation and shall be discussed in the first instance with the Job Holder.

**Behaviours**
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Managing a Quality Service

**Essential Experience**
- Strong communication skills (verbal and written) and ability to communicate effectively with a wide range of individuals, including those who ma


  • Case Administrator

    1 month ago


    Southampton, United Kingdom Ministry of Justice Full time

    **Case Administrator - Southampton (South Central) - 72564** **£19,087 - £23,182** **Southampton**: **Case Administrators play a vital support role in probation teams, **Helping to keep the public safe. Giving people the chance to turn their lives around. Building a rewarding professional career. **We’re looking for empathetic, patient and organised...

  • Case Administrator

    1 month ago


    Southampton, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 276870**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 2Contents Location About the...


  • Southampton, United Kingdom Levitate Recruitment Full time

    **Job ID: SLSE01**: **Senior Insolvency Administrator**: **Southampton**: **£28,000 to £35,000 + benefits + career progression**: **JOB DESCRIPTION**: An experienced Insolvency Administrator is required in the Southampton office of this growing Restructuring Specialist. **Role**: - Reporting to a Manager you will manage circa 30 cases of various sizes...


  • Southampton, United Kingdom Reed Full time

    Job Type: Full-time The ideal candidate will be a key player in ensuring the smooth operation of our case management system and will be responsible for a variety of tasks including client contact, file administration, and general office duties. Utilise the Case Management system effectively for various administrative tasks such as opening and closing...

  • Legal Administrator

    1 week ago


    Southampton, United Kingdom Reed Full time

    Admin Assistant Job Type: Full-time Location: Southampton Salary: £23,000 We are seeking an Admin Assistant to provide comprehensive administrative support to our Fee Earners. The ideal candidate will be a key player in ensuring the smooth operation of our case management system and will be responsible for a variety of tasks including client...

  • Systems Administrator

    4 weeks ago


    Southampton, United Kingdom Orchard Recruiting Limited Full time

    We are delighted to be working with our client in their search for an IP Systems Administrator based in their Southampton office. This role is primarily involved in the maintenance, enhancements and life cycle management of IP configurations, letters, data and reports. This involves working closely with end users and team members to ensure that developments...

  • HR Administrator

    1 month ago


    Southampton, United Kingdom Barclay Meade Full time

    **Ref no.** - BHN566362**Location** - Southampton, England**Start date** - ASAP**Job type** - Permanent**Job status** - Open**Job summary**: Barclay Meade HR and Talent are currently recruiting for a HR Administrator to join a Business and Accounting firm based in Southampton. The HR Administrator will work closely with the HR Advisor. **Key skills required...


  • Southampton, United Kingdom Recruit Moore Full time

    Recruit Moore have been approached by our client in Central Southampton to support them in finding an IP Systems Administrator. This role is primarily involved in the maintenance, enhancements and life cycle management of IP configurations, letters, data and reports. This involves working closely with end users and team members to ensure that developments...

  • Administrator

    7 days ago


    Southampton, United Kingdom Brook Street Full time

    Brook Street Ltd are proud to announce a great opportunity for a full-time, temporary assignment for a Business support assistant, working within the NHS in the Southampton - area, to join a fast-paced office, working as part of the admin team. As a Business Support Assistant, the post holder will work as part of a dynamic team in delivering an effective...


  • Southampton, United Kingdom Focus Resourcing Full time

    Turnaround, Restructuring and Insolvency Administrator Based in either Reading or Southampton A career in Turnaround, Restructuring, and Insolvency will provide a great deal of variety. You will have exposure to many different industries, sizes of business and entrepreneurs. You will benefit from a close working relationship with senior members ofthe team...


  • Southampton, United Kingdom University Hospital Southampton NHS Trust Full time

    What youll do Provide day to day administrative management of patients referred into our TAVI service from surrounding hospitals, tracking the patient safely through their cardiology pathway. Ensure patients appointments are booked according to the cardiology performance targets and TAVI pathway policy, making sure the appropriate tests are requested and...

  • Finance Administrator

    4 weeks ago


    Southampton, United Kingdom Focus Resourcing Full time

    Working for a prestigious accountancy practice you will support the team responsible for turnaround, restructuring and insolvency. This is a busy admin role supporting the team in Reading and Southampton. Your role: - Amending merged letters and reports (topping, tailing and formatting) - Merging some letters / forms where appropriate; for example chaser...


  • Southampton, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - Southampton (Part-time) - South Central - 72829** **£23,637 - £29,046** **Southampton**: **Overview of the job**: This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of...


  • Southampton, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 277848**Salary**: - £23,637 - £29,046- Pro rata**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Criminal Paralegal

    3 weeks ago


    Southampton, Southampton, United Kingdom Grist Legal Recruitment Full time

    Criminal Paralegal A Criminal department of a Southampton law firm has an opportunity for an experienced paralegal to join their team and manage a full caseload of varied criminal cases involving police station representation. The successful criminal paralegal will be involved with alleged criminal cases requiring legal research, preparing trial bundles,...

  • Criminal Paralegal

    3 weeks ago


    Southampton, United Kingdom Grist Legal Recruitment Full time

    Criminal Paralegal   A Criminal department of a Southampton law firm has an opportunity for an experienced paralegal to join their team and manage a full caseload of varied criminal cases involving police station representation.   The successful criminal paralegal will be involved with alleged criminal cases requiring legal research, preparing trial...

  • Rating Administrator

    1 month ago


    Southampton, United Kingdom CBRE Full time

    **Role Purpose** The rating team is a diverse team, based predominately in London but with teams across all the country. The team continues to grow year on year both from a people and revenue perspective and with these comes a variety of work and opportunities. We are looking for enthusiastic people who wants to be part of the team. **Key...


  • Southampton, United Kingdom Barna Shields Recruitment Full time

    **£22,500** **Hybrid working** **Southampton Central** **Duties & Responsibilities**: - Actioning incoming correspondence and scanning and saving to the correct location within the law firm’s document management system. - Updating the firm’s IP portfolio management system with record details of cases and key information from correspondence. -...

  • Private Client Lawyer

    1 month ago


    Southampton, United Kingdom Grist Legal Recruitment Full time

    Private Client Lawyer A regional law firm with an office in Southampton require and experienced Private Client Lawyer to join their Private Client department to undertake a varied caseload. The successful Private Client Lawyer may be a qualified Solicitor or Legal Executive with the ability to run cases from start to finish involving drafting and advising...


  • Southampton, United Kingdom Browns Recruitment Group Full time

    **RESIDENTIAL PROPERTY CONVEYANCING ASSISTANT** **CHANDLERS FORD** **SALARY NEGOTIABLE** A fantastic opportunity has arisen to join my clients busy residential conveyancing team in Chandlers Ford. The Role & Responsibilities: - Assisting with running cases and carrying out all required administrative duties on a property transaction from initial...