Legal Administrator

3 weeks ago


Southampton, United Kingdom Reed Full time

Admin Assistant

  • Job Type: Full-time
  • Location: Southampton
  • Salary: £23,000

We are seeking an Admin Assistant to provide comprehensive administrative support to our Fee Earners. The ideal candidate will be a key player in ensuring the smooth operation of our case management system and will be responsible for a variety of tasks including client contact, file administration, and general office duties.

Day to Day of the role:
  • Utilise the Case Management system effectively for various administrative tasks such as opening and closing files, billing, and typing correspondence.
  • Answer telephone calls promptly and professionally, taking detailed messages and providing assistance where possible.
  • Attend to clients in reception and on the telephone for routine matters, such as making appointments or collecting documents.
  • Identify billing opportunities monthly and liaise with Accounts regarding the payment of bills.
  • Assist Fee Earners with file management, including setting up new files, filing, and archiving completed files.
  • Ensure all post is dispatched on the same day it is typed and manage the collection and distribution of post within the office.
  • Comply with all relevant professional obligations, the Solicitors’ Accounts Rules, and the Firm’s policies, including Money Laundering and Data Protection policies.
  • Provide cover for other secretaries and assistants as needed and undertake any other administrative duties as requested.
Required Skills & Qualifications:
  • Experience in an administrative role, preferably within a legal or professional services environment.
  • Familiarity with case management systems and general office software.
  • Excellent telephone manner and client-facing skills.
  • Strong organisational skills and the ability to manage multiple tasks efficiently.
  • A proactive approach to identifying and resolving issues.
  • Good team player with the ability to also work independently.
  • Knowledge of the Solicitors Regulation Authority Codes of Conduct and Solicitors’ Accounts Rules is desirable.
To apply for the Admin Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role. #J-18808-Ljbffr
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