Temporary Senior Administrator

4 weeks ago


Oxford, United Kingdom Allen Associates Full time

Are you an experienced and motivated Senior Administrator who is passionate about team building?

We have registered a truly exciting temporary role working at the heart of this prestigious company. This role offers true variety, from organising events and committee meetings, to supporting the Head of Department, to updating intranet content and coordinating digital communications. You will also be involved in invoicing and purchasing and be the go-to person in the department for processing these on Oracle.

This is a hybrid working opportunity with two or three days working from home per week. However, it is essential to mirror the Head of Department and attend the office when they do as you will be working very closely.

**Temporary Senior Administrator Responsibilities**
- Act as the first point of contact in the UODO office for staff, visitors and suppliers related to the CRM
- Establish, manage, and improve as appropriate, internal administrative and record-keeping systems
- Overall management of CRM stakeholder data
- Timesheet coordination management for relevant colleagues and ensuing timely approvals and submission to payroll team
- Liaison with stakeholders at all levels, including explaining and demonstrating to stakeholders how these processes work by using documented training materials
- Recognise more complex issues when they arise and to document and escalate them to the appropriate managers
- Raising purchase orders and managing budget spreadsheets
- Compiling agendas, taking and distributing minutes, assisting in the preparation of papers and presentations, sourcing and arranging venues and catering, as well as making contact with and confirming arrangements with attendees
- Coordinate, publish and distribute regular multi-channel digital communications produced by the CRM Support Centre
- Coordinating, editing and publishing content on CRM webpages
- Carry out any other duties which are requested by the line manager and are commensurate with the grade of this post

**Temporary Senior Administrator Rewards**

Alongside a competitive hourly rate, you will receive the following benefits:

- Holiday pay
- Valuable experience and skill development in a highly regarded organisation

**The Company**

A supportive, personable and kind office, our client works in an environment that promotes transparency, collaboration and personal and professional growth. Our client seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible, as well as a comprehensive induction process.

**Temporary Senior Administrator Requirements**
- Experience of working with Oracle Finance and / or Purchasing software
- Excellent administrative and organisational skills, with the ability to prioritise a fast-changing workload, deal with multiple tasks at once and cope with varying deadlines
- Excellent communication skills, both oral and written, including a good command of the English language
- Demonstrable ability of working effectively with others, co-operating with colleagues, helping the team to achieve its goals, and demonstrating outstanding interpersonal skills
- Confident use of the Microsoft Office toolset
- Experience of working with a database (e.g. Excel, Access), and of managing data entry and extraction
- Ability to produce work of a high standard with accuracy and demonstrable attention to detail
- Ability to take minutes appropriate to the style and format of the meeting
- Considerable tact and discretion in dealing with highly confidential information
- An adaptable attitude and the ability to work well within a team
- Enthusiasm and a positive attitude to day to day work showing willingness to learn new skills as appropriate.

**The Location



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